Okaloosa County School Board — Workshop Meeting, April 7, 2022 — reading text

Evanchyk and recommended by the Superintendent for approval. Meeting : Apr 7, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Fiscal Impact : Yes Dollar Amount : $20,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Florosa Elementary School for classroom flooring in the amount of $20,000.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Florosa Elementary School for classroom flooring in the amount of $20,000.00. The remaining cost will be paid by Capital Outlay 1.5 Mill funding. File Attachments Florosa 2022 Building 600 LVP 12 Classrooms and Hall.pdf (335 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Eglin Elementary School for office furniture in the amount of $6,909.94, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Apr 7, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Fiscal Impact : Yes Dollar Amount : $6,909.94 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Eglin Elementary School for office furniture in the amount of $6,909.94. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Eglin Elementary School for office furniture in the amount of $6,909.94. File Attachments DOC031722-03172022120125.pdf (1,290 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Apr 7, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 4-11-22.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 School Donations, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and  recommended by the Superintendent for approval. Meeting : Apr 7, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2022-4-11.pdf (412 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2022-2023 presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Apr 7, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve Proposed School Operational Support Staffing Grid and School Supplement Grid -  Discretionary Budget for Fiscal Year 2022-2023. Public Content In fiscal year 2014-2015, the School Board approved a change in school budget allocation methodologies. The District transitioned from a "Site Based Budget Model" to a "Centralized Hybrid Budget Model." The School Board asked the Superintendent to monitor the functionality and practicality of the approved staffing plan and make any necessary recommended changes to the plan annually. The proposed staffing plan for fiscal year 2022-2023 is attached. The net fiscal impact will be incorporated within the Preliminary and Tentative Budget for fiscal year 2022-2023 which will be presented to the School Board in July 2022. The school supplement standards are also being submitted for approval by the School Board. The grid indicates the number of supplemental positions based on school level. Any variations are noted at the bottom of the grid. File Attachments School Staffing Grid FY 2023 - School Board 2022-04-11.pdf (96 KB) School Staffing Grid Notes FY 2023 - School Board 2022-04-11.pdf (107 KB) Supplements Standard FY 2023 - School Board 2022-04-11.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 ITB 22-14 Band Instruments- District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 7, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2393 Band Instrument Replacement Recommended Action : Motion to approve the committee's recommendation to award ITB 22-14 Band Instruments-District Wide, based on fixed pricing and to be used as needed; $69,562.00 to Coyle Steel  Drum Company for the purchase of instruments for Fort Walton Beach High School, and $825,019.50 to Playground Music for the purchase of all other instruments. Additional instruments not specified at time of