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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: November 4, 2014
TO: Honorable Chairman and Members of the Board
FROM: Ed Schroeder
SUBJECT: HOG Rally, 2014 Event Funding
DEPARTMENT: Tourist Development Department
BCC DISTRICT:
STATEMENT OF ISSUE: TDD staff accepted the Florida State HOG Rally’s application for
various marketing activities outside the local area under the TDD’s special events and
sponsorships funding program for the October 2014 event.
BACKGROUND: Section F.300 (8) of the TDD Manual states: “The Post-Event Report shall be
submitted to the Tourist Development Department Director no later than thirty (30) days after the
date of the Event(s). Failure to submit the Post-Event Report shall deem the funding recipient
ineligible for future Special Event and Sponsorship funding.”
The October 2013 HOG Rally took place October 21-26, 2013. The Post-Event Report was
received on February 7, 2014, several months beyond the 30-day deadline. Pursuant to the TDD
Manual, staff is unable to approve the October 2014 funding request since the Post-Event Report
for the October 2013 event was not submitted within the requisite timeframe.
The Tourist Development Council voted to recommend approval of reimbursement for the 2014
event at its October 23, 2014 meeting.
OPTIONS: Approve or Disapprove
RECOMMENDATION: Approve payment in the amount of $8,216.09 for direct mail post
cards, posters, flyers, registration forms, and postage as well as Thunder Roads and Rebel Rider
magazine advertisements for the 2014 HOG Rally.
RECOMMENDED BY:
APPROVED BY:
John Hofstad, Interim County Administrator