Okaloosa County School Board — Regular Meeting, April 14, 2025 — reading text

No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2025-04-14.pdf (99 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.6 Fiscal Year 2025-2026 Child Care Fees, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Recommended Action : Motion to approve Fiscal Year 2025- 2026 Child Care Fees. Public Content The Child Care fees for fiscal year 2025-2026 are being submitted to the School Board for approval. The following schools plan to offer child care programs next school year: Antioch Elementary School Bluewater Elementary School Bob Sikes Elementary School Northwood Elementary School Plew Elementary School Southside Primary School Wright Elementary School The attached document outlining the fees for fiscal year 2025-2026 is highlighted to indicate the changes. File Attachments !Child Care Fees for Agenda Item FY 2026 2025-04-14.pdf (88 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.7 Renewal of ITB 22-05 Network Infrastructure E-RATE Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds As Available Recommended Action : Motion to approve the renewal of ITB 22-05 Network Infrastructure E-RATE Bid, effective May 1, 2025, through April 30, 2026. Public Content Request approval to renew ITB 22-05 Network Infrastructure E-RATE Bid. The awarded vendor is PC Solutions & Integration, Inc. and the bid will be used as needed, based on fixed awarded pricing, and will be paid from Federal Funds as available. The contract is effective May 1, 2025, through April 30, 2026, and copies of the renewal documents are attached. For additional information, please contact Eric Mitchell, Director, Information Systems at (850) 689-7153. File Attachments RENEWAL DOCUMENTS-ITB 22-05.pdf (350 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.8 Renewal of ITB 20-10 Intercom System Program Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the renewal of ITB 20-10 Intercom System Program Bid, effective April 12, 2025, through April 11, 2030. Public Content Request approval to renew ITB 20-10 Intercom System Program Bid. The awarded vendor is Ivanco, Inc. and the bid will be used as needed, based on fixed awarded pricing, and will be paid from Capital Funds as available. The contract is effective April 12, 2025, through April 11, 2030, and copies of the renewal documents are attached. For additional information, please contact Robert McElory, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS ITB 20-10.pdf (790 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.9 Tag-On Bid: Clay County Aluminum Ramps & Stairs County Wide Bid #24-F-247, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General or Capital Funds As Available Recommended Action : Motion to approve tagging on to Bid #24-F-247, through Clay County, FL. Public Content Request approval to tag on to Bid #24-F-247 Aluminum Ramps & Stairs County Wide through ClayCounty, FL, based on fixed pricing. General or Capital funds will be utilized to make purchases on an as needed basis. The contract is effective through May 31, 2027. Copies of the award documents are attached. For additional information, please contact Robert McElory, Program Director, Maintenance Support Services, at (850) 689-7159. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.10 Tag-On Bid: 2024-097-ITN-PRO Printers, Copiers and Managed Print Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 14, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding will vary Recommended Action : Motion to approve tagging on with University of South Florida 2024-097- ITN-PRO Printers, Copiers and Managed Print Services Public Content Request approval to tag on with University of South Florida 2024-097-ITN-PRO Printers, Copiers and Managed Print Services. The awarded vendor is Xerox and will be used on an as needed basis. Funding will vary, the contract is effective through February 11, 2030. A copy of the bid, award tabulation, and consent to piggy-back is attached. For additional information, please contact Vince Windham, Program