Okaloosa County School Board — Workshop Meeting, April 9, 2015 — reading text

effective July 1, 2015 through June 30, 2016. Public Content Motion to approve the renewal of ITB 14-04 Telecommunication Services for the Okaloosa Detention Center (DJJ) location only for a data line connection at 10Mbps at a monthly cost of $299.00 per month as stated in the original contract. All other locations previously awarded for this contract will expire at the end of the original contract period on June 30, 2015. The renewal contract is effective July 1, 2015 through June 30, 2016. Funding will be paid from general funds. Copies of the renewal confirmation and CenturyLInk Custom Cover Agreement are attached. For additional information, please contact Dustin Keith, Specialist, Seat Management at (850) 689-7151. File Attachments Okaloosa County School Board Renewal for DJJ Site ITB14-04_CenturyLink.pdf (43 KB) Okalossa County School Board 2nd Amendment signed for DJJ renewal 12 months.pdf (272 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 ITB 15-12 LED School Sign & Replacement of Electronic Message Center, presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : See attached tabulation for specific funding per school Recommended Action : Motion to approve the committee's recommendation to award ITB 15-12 LED School Sign & Replacement of Electronic Message Center to Sign's Galore, Inc. Public Content Request approval of the committee's recommendation to award ITB 15-12 LED School Sign & Replacement of Electronic Message Center to Signs Galore, Inc. The award covers work to be done at two (2) schools, a new LED sign at Baker School in the amount of $28,484.00; and replacement of the electronic message center at Shoal River Middle School in the amount of $13,480.00. See attached tabulation for specific funding per school. A copy of the award tabulation is attached. For additional information regarding the project at Baker School, please contact Michael Martello, Principal at (850) 689-7279. For additional information regarding the project at Shoal River Middle School, please contact Cheree Davis, Principal at (850) 689-7229. File Attachments ITB 15-12 Tabulation.pdf (19 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 ITB 15-13 Door Replacement & Repair Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Wide Funding Recommended Action : Motion to approve award of ITB 15-13 Door Replacement & Repair Bid, District wide, effective April 14, 2015 through April 13, 2020, based on fixed pricing, on an as needed basis. Vendors are Warren Hollow Metal Doors & Frames, Inc., Primary, and D.L Curtis Construction, Inc., Secondary. Public Content Request approval of committee's award of ITB 15-13 Door Replacement & Repair Bid, District wide, effective April 14, 2015 through April 13, 2020, based on fixed pricing, on an as needed basis. Vendors are Warren Hollow Metal Doors & Frames, Inc., Primary and D.L Curtis Construction, Inc., Secondary. Funding will be paid from District funds. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments ITB 15-13.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 ITB 15-16 Asphalt Paving, Striping, Curbing, and Sidewalks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Capital Projects, as Funding is Available Recommended Action : Motion to approve the award of ITB 15-16 Asphalt Paving, Striping, Curbing and Sidewalks, District-wide, effective April 14, 2015 through April 13, 2018, based on fixed pricing, on an as needed basis. Vendors are Helms Contracting, LLC as Primary, and Curtis Remodeling, Inc., as Secondary. Public Content Request approval of the committee's award of ITB 15-16 Asphalt Paving, Striping, Curbing and Sidewalks, based on fixed prices, and will be used on an as needed basis. The Primary vendor for Groups 1-4 is Helms Contracting, LLC and the Secondary vendor for Groups 1-4 is Curtis Remodeling, Inc. The is a three (3) year contract, effective April 14, 2015 through April 13, 2018. Funding will be paid from District Capital Projects as available. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 833-7159. File Attachments ITB 15-16_TAB.pdf (39 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Tag-on Bid Purchase Over $25,000: International Restaurant Distributors, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $74,447.20 Budgeted : Yes Budget Source : Federal Funds, Project 3510, Sodexo Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment from International Restaurant Distributors in the amount of $74,447.20 for Baker School, Crestview High School and Destin Elementary School. Public Content Request approval of the purchase of kitchen equipment from International Restaurant Distributors in the amount of $74,447.20 for Baker School, Crestview High School and Destin Middle School through previously approved tag-on bid #1415-2 Catalog Discount Bid/School Board of Desoto County, FL, which was approved by our School Board 10/27/14. Funding will be paid from Federal Funds, Project 3510, Sodexo Exclusions. A copy of the quote is attached. For additional information, please contact Richard D. Norris, Specialist, School Food Service at (850) 301-3020. File Attachments INTERNATIONAL RESTAURANT DISTRIBUTORS.pdf (288 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $40,228.00 Budgeted : Yes Budget Source : Capital Funds, Project 2333 District Wide Chiller/Boiler Service Recommended Action : Motion to approve the purchase in the amount of $40,228 from Trane through  tag-on bid #TCPN R5045 for the repair of the chiller compressor at Crestview High School. Public Content Request approval of the purchase in the amount of $40,228 from Trane through tag-on bid #TCPN R5045, which