Okaloosa County School Board — Workshop Meeting, April 9, 2015 — reading text

Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Payroll Warrant Register and Accounts Payable Warrant Register for February 2015, totaling $23,290,341.96; and Bank Transfers for February 2015, totaling $13,285,000.00, presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Apr 9, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $23,290,341.96 and Bank Transfers in the amount of $13,285,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for February 2015, totaling $23,290,341.96; and Bank Transfers for February 2015, totaling $13,285,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - February 2015.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Apr 9, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2015 Absolute Date : Apr 13, 2015 Fiscal Impact : Yes Dollar Amount : $41,048.08 Budgeted : No Budget Source : Donation Recommended Action : Motion to approve donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - April 13, 2015.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Payroll Calendars for 2015-2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2015 Absolute Date : Apr 13, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Payroll Calendars for 2015-2016. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that “all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program.� Fiscal Year 2015-2016 payroll calendars are based on the school calendar which was approved by the School Board at the January 26, 2015 School Board Meeting. File Attachments DRAFT Payroll Calendars 2015-2016.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Letter of Engagement between the School Board of Okaloosa County and State of Florida, Auditor General, for the Okaloosa County District School Board Financial, Operational, and Federal Single Audit for the Fiscal Year Ended June 30, 2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2015 Absolute Date : Apr 13, 2015 Fiscal Impact : No Recommended Action : Motion to approve the Letter of Engagement between the School Board of Okaloosa County and State of Florida,  Auditor General, for the Okaloosa County District School Board Financial, Operational, and Federal Single Audit for the Fiscal Year Ended June 30, 2015 Public Content Financial audits by the Auditor General, State of Florida, of District School Boards are audited on a three-year rotational cycle. Pursuant to Section 11.45(2)(e), Florida Statutes, the Auditor General has scheduled a financial audit of the Okaloosa County District School Board for the fiscal year ending June 30, 2015. The letter of engagement explains the terms of the agreement with respect to management’s responsibilities for the financial statement and accompanying information, the Auditor General’s responsibility for the audit, and other matters related to this districts audit. File Attachments SIGNED Engagement Letter 3.11.2015.pdf (1,210 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Renewal of RFB 11-B10 Services and Repairs for Fire Extinguishers and Kitchen Hood Extinguishing Systems, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Wide Funding Recommended Action : Motion to approve the renewal of RFB 11-B10 Services and Repairs for Fire Extinguishers and Kitchen Hood Extinguishing Systems, effective May 10, 2015 through May 9, 2016. The vendor is Hiller Systems. Public Content Request approval to renew RFB 11-B10 Services and Repairs for Fire Extinguishers and Kitchen Hood Extinguishing Systems for an additional year, effective May 10, 2015 through May 9, 2016. The vendor is Hiller Systems. Services will be performed on an as needed basis and funding will be paid from District wide funds. Copies of the award tabulation and vendor renewal confirmation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RENEWAL OF RFB 11-B10.pdf (324 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Renewal of ITB 14-04 Telecommunication Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the renewal of ITB 14-04 Telecommunication Services for the Okaloosa Detention Center (DJJ) location only at a monthly cost of $299.00 per month. The contract is