Okaloosa County School Board — Workshop Meeting, April 9, 2015 — reading text

in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 1 School Board Member Capital Outlay Funds to Meigs Middle School for reimbursement of the purchase of furniture, equipment, and projectors in the amount of $8000.00, presented by Dr. Lamar White and recommended by the Superintendent for approval. Meeting : Apr 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Meigs Middle School for reimbursement of the purchase of furniture, equipment, and projectors in the amount of $8000.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Meigs Middle School for reimbursement of the purchase of furniture, equipment, and projectors in the amount of $8000.00. The remaining cost of these items will be provided by the school. Items purchased: 8 Computer Tables & Truck: $1,301.00 10 Projectors: $3,990.00 28 Projector Mounts: $2,772.00 TOTAL $8,063.00 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Re-appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School in Project #1321 in the amount of $2,418.00 and appropriation of District 4 School Board Member Capital Outlay Funds in the amount of $4,005.00 to a new project to be used for the replacement of Shoal River Middle School electronic message board sign in the amount of $6,423.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Apr 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,423.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the re- appropriation of District 4  School Board Member Capital Outlay Funds to Shoal River Middle School in Project #1321 in the amount of $2,418.00 and appropriation of District 4 School Board Member Capital Outlay Funds in the amount of $4,005.00 to a new project to be used for replacement of the Shoal River Middle School electronic Message Board sign in the amount of $6,423.00. Public Content Shoal River Middle School has requested that the balance of capital outlay funds in Project #1321 in the amount of $2,418.00 previously appropriated by District 4 School Board Member be re-appropriated to a new project to help fund the replacement of the Shoal River Middle School Electronic sign Message Board. An additional $4,005.00 of District 4 School Board Member Capital Outlay funds are also requested to help fund the replacement. A total amount of $6,423.00 will be appropriated to the school to be used toward replacing the Sign Message Board which will cost $13,480.00. The remaining cost of the replacement will be provided by the school. File Attachments ITB 15-12 Tabulation.pdf (19 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Monthly Financial Statement for February 2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for February 2015. Public Content The financial statement for the month ending February 28, 2015, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - Feb 2015.pdf (551 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Budget Amendment #6 - Fiscal Year 2014-2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $90,765.58 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #6 - Fiscal Year 2014-2015. Public Content On September 8, 2014, the School Board adopted the budget for fiscal year 2014-2015. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of February 2015: General Fund $96,610.80 Debt Service Funds 0.00 Capital Projects Funds 4,986.34 Other Special Revenue Funds - Federal (12,628.32) Other Special Revenue Funds - Food Service 1,796.76 Total - All Funds $90,765.58 File Attachments !B-A 6 - Feb 2015.pdf (1,168 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.8 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $52,686.98 Budgeted : Yes Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 4-13-15.pdf (15 KB)