Okaloosa County BOCC — December 16, 2014 — MICHAEL BAKER CONTRACT — reading text

the Contract Documents or that it will prejudice the integrity of the design concept of the Project as reflected in the Contract Documents. Interpretations and Clarifications: CONSULTANT shall issue necessary interpretations and clarifications of the Contract Documents and in connection therewith prepare work directive changes and change orders as required. The CONSULTANT shall review all questions from the CONTRACTOR and issue responses via an Architect’s Supplemental Instruction (ASI) or other appropriate means. CONSULTANT wiil coordinate all subconsultants appropriate to the resolution of each issue. The CONSULTANT shall review and respond to Requests for Information (RFI) and Change Order (CO) requests in a timely and responsive manner. CONSULTANT shall thoroughly review the Construction Documents to ensure that the design intent and scope is maintained. If a claim is determined to be valid, Change Order review will include a complete assessment of the cost presented. Shop Drawings: CONSULTANT shall review and approve (or take other appropriate action in respect of) Shop Drawings (as that term is defined in the aforesaid Standard General Conditions), samples and other data which Contractor(s) are required to submit, but only for conformance with the design concept of the Project and compliance with the information given in the Contract Documents. Such reviews and approvals or other action November 14, 2014 shalt not extend to means, methods, techniques, sequences or procedures of construction or to safety precautions and programs incident thereto. a. The CONSULTANT shall review all shop drawings for compliance with the Construction Documents. Shop drawings will be returned to the CONTRACTOR within twenty-one (21) days of receipt by the CONSULTANT. 8. Substitutes: CONSULTANT shail evaluate and determine the acceptability of substitute materials and equipment proposed by Contractor(s). a, The CONSULTANT shall review products provided by the CONTRACTOR for compliance with the intent of the Construction Documents. 9. Inspections and Tests: CONSULTANT shall have authority, as OWNER's representative, to require special inspection or testing of the work, and shall receive and review all certificates of inspections, testings and approvals required by laws, rules, regulations, ordinances, codes, orders or the Contract Documents (but only to determine generally that their content complies with the requirements of, and the results certified indicate compliance with, the Contract Documents). 10. Disputes: CONSULTANT shall act as initial interpreter of the requirements of the Contract Documents and judge of the acceptability of the work thereunder and make decisions on all claims relating to the acceptability of the work or the interpretation of the requirements of the Contract Documents pertaining to the execution and progress of the work. 11. Applications for Payment: Based on CONSULTANT's on-site observations as an experienced and qualified design. professional, on information provided by the Resident Project Representative and on review of applications for payment and the accompanying data and schedules: a. CONSULTANT shall determine the amounts owing to Contractor(s) and recommend in writing payments to Contractor(s) in such amounts. Such recommendations of payment will constitute a representation to OWNER, based on such observations and review, that the work has progressed to the point indicated, and that, to the best of CONSULTANT's knowledge, information and belief, the quality of such work is generally in accordance with the Contract Documents (subject to an evaluation of such work as a functioning whole prior to or upon Substantial Completion, to the results of any subsequent tests called for in the Contract Documents and to any other qualifications stated in the recommendation). In the case of unit price work, CONSULTANT's recommendations of payment will include final determinations of quantities and classifications of such work (subject to any subsequent adjustments allowed by the Contract Documents). b. By recommending any payment, CONSULTANT will not thereby be deemed to have represented that exhaustive, continuous, or detailed reviews or examinations have been made by OWNER to check the quality or quantity of Contractor(s)'s work as it is furnished and performed beyond the responsibilities specifically assigned to CONSULTANT in this AGREEMENT and the Contract Documents. CONSULTANT's Page 4 of 6 November 14, 2014 12. 13. 14, review of Contractor(s)' work for the purposes of recommending payments will not impose on CONSULTANT responsibility to supervise, direct or control such work or for the means, methods, techniques, sequences, or procedures of construction or safety precautions or programs incident thereto or Contractor(s) compliance with laws, rules, regulations, ordinances, codes or orders applicable to their furnishing and performing the work. It will also not impose responsibility on CONSULTANT to make any examination to ascertain how or for what purposes any Contractor has used the moneys paid on account of the Contract Price, or to determine that title to any of the work, materials or equipment has passed to OWNER free and clear of any lien, claims, security interests or encumbrances, or that there may not be other matters at issue between OWNER and Contractor that might affect the amount that should be paid. Contractor(s)' Completion Documents: CONSULTANT shall receive and review maintenance and operating instructions, schedules, guarantees, bonds and certificates of inspection, tests and approvals which are to be assembled by Contractor(s) in accordance with the Contract Documents (but such review will only be to determine that their content complies with the requirements of, and in the case of certificates of inspection, tests and approvals the results certified indicate compliance with, the Contract Documents); and shall transmit them to OWNER with written comments. Inspections: CONSULTANT shall conduct an inspection to determine if the work is substantially complete and a final inspection to determine if the completed work is acceptable so that CONSULTANT may recommend, in writing, final payment to Contractor(s) and may give written notice to OWNER and the Contractor(s) that the work is acceptable (subject to any conditions therein expressed), but any such recommendation and notice will be subject to the limitations expressed in paragraph 11.b. Limitation of Responsibilities: CONSULTANT shall not be responsible for the act or omissions of any Contractor, or of any subcontractor or supplier, or any of the Contractor(s)' or subcontractor's or supplier's agents or employees or any other persons (except CONSULTANT's own employees and agents) at the site or otherwise furnishing or performing any of the Contractor(s)’ work; however, nothing contained in paragraphs B.1 through B.13 inclusive, shall be construed to release CONSULTANT from liability for failure to properly perform duties and responsibilities assumed by CONSULTANT in the Contract Documents. SECTION II - SPECIAL SERVICES A. SPECIAL SERVICES INCLUDED IN THIS AGREEMENT 1 Page 5 of 6 Preparation of amended applications and supporting documents for governmental grants, loans, or advances in connection with the Project for BHS System upgrades, Preparation of BHS System and required architectural, mechanical, electrical, plumbing and fire protection Construction Documents (drawings and specifications) for Bidding and Construction. November 14, 2014 3. Providing Architectural services to verify the accuracy of existing drawings. 4, Monitoring of DBE and Davis Bacon programs during construction. These Basic and Special Services, when performed in accordance with acceptable engineering and architectural practices, shall be the limits of the CONSULTANT'S responsibility under this AGREEMENT. SECTION II SCHEDULE The schedule for preparation of the “Updated” Contract Documents for each Task from the date of the Owner's Notice to Proceed will be as follows: Task Calendar Days a) Prepare Final Contract Documents (drawings and specifications) - 100% 30 Days Submittal b) Review TSA and Airport TBD ¢) Prepare and Assemble Bid Documents 14 Days d) Bidding Phase 60 Days e) Contract Negotiation and Award 45 Days f) Owner's Notice to Proceed with construction 5 Days g) Construction Phase 365 Days h) Project Acceptance and Close Out 30 Days END OF EXHIBIT A Page 6 of 6 November 14, 2014 Exhibit B : Man-hour and Fee Estimate Draft 11-14-2014 Agreement No./Dated : NWF Airport In-Line Baggage Handling System 3 8 £ gz & | Ss 2 es = Fd Item/Task Description Bt 22 TASK 1- CONSTRUCTION DOCUMENTS (CD's) PERMIT AND BIDDING DOCUMENTS Project kick-off Meeting with Airport Staff and Consultants 3.0 3.0 2.0 8.0 Finalize Construction Documents and Specifications - For 0.0 Permitting and Bidding . Cover Sheet & Title Block X-Ref Update 1.0 2.0 3.0 TOC Update 0.5 2.0 2.5) Phasing and Demo Plan & Notes 0.5 1.5 2.0) Update Arch Plan 3.0 8.0 11.0 Misc. Details 1.5 8.0 9.5 QA/QC Review & Coordination with Sub Consultants 3.5 3.5 2.5 9.5 Update Drawings Based on QA/QC Review a5 4.0 5.5 Coordinate CD's with Consultants (MEP & FP) 45 3.5 2.5 75 Front-End Document Update & Coordination with Owner/Purchasing 45 oS 60 10 Meeting with Purchasing Department to clarify front end document revisions and schedule of alternates and Bid 2.5 3.5 3.5 9.5) Form prep. Specifications Div. 1-40 Update-QA/QC. 1.0 6.0 10.0 17.0 Assist with Permitting Applications to AHJ & Meeting 0.5 3.0 1.5 5.0 Architect On Site Meeting & Travel Time Allocation (2 site 7 12.0 12.0 visits) Plotting, Finalize & Submit 100% CD's for Construction & Permitting 0.5 2.0 1.5 1.5 5.5 Follow Up Meeting with Owner and TSA-Final Permit 05 20 05 3.0 Documents Update Drawings Based on AHJ Review Comments 1.5 4.0 1.5 7.0) Prepare Cadd & PDF Files for Archive & Bidding Department Use 0.5 2.0 2.0 1.0 5.5) TASK 1- CONSTRUCTION DOCUMENTS (CD's) PERMIT AND BIDDING DOCUMENTS Hours 13.0 —_ 40.0 528 140-09 TASK 1- CONSTRUCTION DOCUMENTS (CD's) PERMIT AND BIDDING DOCUMENTS Fee $2,470 $8,175 $3,400 $7,625 $15,670.00 TASK 2- BIDDING SERVICES Note Project Fee Based on Design Bid Build Project Delivery, VE analysis limited to specific hours noted Page 1 Exhibit B : Man-hour and Fee Estimate Draft 11-14-2014 Agreement No./Dated : NWF Airport In-Line Baggage Handling System (24 OAC meetings) 5, Fi ss 5 =z 23 ae 8s = ge BE Ea a Item/Task Description gs 32 88 aa Total Pre-Bid Conference Agenda and Coordination Meeting 20 40 30 70 with Purchasing Department and Airport Staff ° ; . . Pre-Bid Conference 3.0 4.0 2.0 9.0) Answers to Bidders/Issue Addenda 8.0 10.0 3.0 21.0 Coordination with Airport PM & Sub Consultants 12.0 2.0 14.0 Bid Opening 3.0 3.0 Review Bids for Responsiveness 0.5 6.0 6.5 Certified Bid Tabs/Award Contract 1.0 2.0 2.0 5.0 Value Added Analysis, Product Substitutions & Document 40 40 20 20 12.0 Update Prepare Letter of Recommendation/ Agenda Item 2.0 3.0 5.0 Assist with Contract Preparation/Change Order & 1.0 20 1.0 40 Proposal Request for Pricing TASK 2- BIDDING SERVICES Hours 36.5 34.0 2.0 16.0 88.5 — TASK 2- BIDDING SERVICES Fee $6,935 $5,100 $170 $800 $13,005.00 TASK 3 - CONSTRUCTION ADMINISTRATION Project Administration 101.0 101.0 On Site Project Management- first 90 days (coordination, 200.0 200.0 submittals, temporary construction, equipment delivery) . . On Site Project Management- 150 days (install, testing, 500.0 500.0 and acceptance) General Coordination with the Owner (Ongoing) 12.0 12.0 24.0 General Coordination with Stakeholders/Tenants (Precon) 3.0 3.0 General Coordination with the Contractor 12.0 6.0 18.0 General Coordination with Sub Consultants 6.0 6.0 Construction Scheduling Meeting and Project 4.0 5 . 4.0 Implementation Pre-Construction Conference 4.0 4.0 8.0 Pre-Shop Drawing Submittal Work Session/Plan Review 20 15 35 with GC