Okaloosa County BOCC — December 16, 2014 — MICHAEL BAKER CONTRACT — reading text

CONTRACT & LEASE INTERNAL COORDINATION SHEET FINAL CONTRACT/LEASE FOR REVIEW Contract/Lease Number: Tracking Number:_ /2O!l- 15 Contractor/Lessee Name: Nuchyd Bele Purpose. AL Bags coland bos, AP 70-/4 Grant Funded: YES. NO. Date/Term: yee Contra t 1. LJ GREATER THAN $50,000 Amount: = 510, &S1.00 2. L] Greater THAN $25,000 Department: t 4 3: CL] $25,000 OR LESS Dept. Monitor a. eee |Shee Document has been reviewed and includes any attachments or exhibits. Purchasing Review Date: Jed. 3-14 (\ Risk Management Review Date: |a-9-14 Kay Godwin or Krystal King County Attorney Review val akon vl r KY oy Date: \ Cx Yl Y \ Gregory T. Stewart or Lynn Hoshihara \ } Following Okaloosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grants Manager CONTRACT This agreement, executed this day of 2014 between the County of Okaloosa, Florida, the Owner, hereinafter called the Party of the First Part, and Michael Baker Jr, Inc. (“Consultant”) or its successors, executors, administrators and assigns, hereinafter called the Party of the Second Part. WITNESSETH: That for and in consideration of payments, hereinafter mentioned, to be made by the Party of the First Part, the Party of the Second Part agrees to review and update the Architectural, Structural, Mechanical, Electrical, Plumbing and Fire Protection Contract Documents, and perform all work for the ARCHITECTURAL & ENGINEERING SERVICES FOR NWFRA BAGGAGE HANDLING SYSTEM (RFQ AP 70-14) in strict conformity with the provisions of this Contract for a fee of $570,651.00. The said Request for Qualifications, the Final Proposal (Exhibit C), Exhibits A & B are hereby made a part of this agreement as fully and to the same effect as if the same had been set forth at length in the body of this agreement and are attached. In consideration of the foregoing promises, the Party of the First Part agrees to pay to the Party of the Second Part such unit prices for the work actually done as are set out in the accompanying proposal in the manner provided in the said specifications. The Consultant’s responsibility to provide Basic Services for the Construction Phase under this Agreement commences with the award of the Contract for Construction and terminates 60 days after the originally established date for Substantial Completion, which for this contract is assumed to be 12 months after Contractor’s Notice to Proceed (NTP). If the original date established for Substantial Completion of Work is extended, then the term of this Contract may be extended by Contract Amendment. Owner may, at any time, without cause, order Consultant in writing to suspend, delay or interrupt the work in whole or in part for such period of time as Owner may determine, or to terminate all or a portion of the Contract for Owner’s convenience. Upon such termination, the Contract Price earned to the date of termination shall be paid to Consultant, but Consultant waives any claim for damages, including loss of profits arising out of or related to the early termination. Those Contract provisions which by their nature survive final acceptance shall remain in full force and effect. If Owner orders a suspension, the Contract price and Contract time shail be adjusted for increases in the cost and time caused by suspension, delay or interruption. No adjustment shall be made to the extent that performance is, was or would have been so suspended, delayed or interrupted by another cause for which Consultant is responsible; or that an equitable adjustment is made or denied under another provision of this Contract. REPRESENTATIVES: The authorized representative of the County shall be: Sunil Harman, Airports, Director 1701 State Road 85 North Eglin AFB, FL 32542 Email: sharman@co.okaloosa.fl.us 850-651-7160; FAX 850-651-7164 The authorized representative for Michael Baker Jr., Inc. will be: Irvin Lee Operations Manager Michael Baker Jr. Inc. 4503 Woodland Corporate Blvd. Suite 400 Tampa, Florida 33614 (0) (813) 889-3892 (f) (813) 889-3893Email: Irvin.Lee@mbakerintl.com All notices required by this agreement shall be in writing to the representative listed above with a courtesy copy to the following: Joanne Kublik Contracts & Leases Coordinator Okaloosa County Purchasing Department 602 C North Pearl St Crestview, FL 32536 850-689-5960/ 850-689-5998 (FAX) Email: JKublik@co.okaloosa.fl.us IN WITNESS WHEREOF, the Chairman of the Board of County Commissioners, by authority vested in him, has hereunto subscribed his name on behalf of the County of Okaloosa, Florida, the Owner, and the said + ; A has hereto fixed his signature, the day t year above written. Chou. 4 OOO BY. CU wo WITNESS CONSULTANT PrintName /ARVIN Lee Michael Baker Jr., Inc BY. WITNESS COUNTY OF OKALOOSA, FLORIDA Charles K. Windes, Jr., Chairman EXHIBIT A NORTHWEST FLORIDA REGIONAL AIRPORT IN LINE BAGGAGE HANDLING (BHS) SYSTEM SCOPE OF WORK CONTRACT DOCUMENTS, BIDDING PHASE SERVICES & CONSTRUCTION ADMINISTRATION GENERAL TERMS AND CONDITIONS It is understood that the “original” Design Documents, "Documents and Specifications issued for TSA approval and grant funding for the Baggage Handling System (BHS) Upgrades at Northwest Florida Regional Airport, Elgin AF.B, Florida” dated April 2013, for this project were prepared by another professional firm. As such, the overall design responsibility and liability for the BHS System “Original” Design Documents shall remain with that firm. While the CONSULTANT shall provide a review of these documents in order to understand the organization and design intent, this review shall in no way be construed as an approval or acceptance of the “Original” Design Documents regarding their constructability or compliance with building codes, local ordinances, or FAA requirements. The Consultant shall review and update the Architectural, Structural, Mechanical, Electrical, Plumbing and Fire Protection Contract Documents. The OWNER shall provide to the CONSULTANT, for his use, a complete electronic set of Construction Documents. The CONSULTANT shall only be responsible for the professional quality, technical accuracy, timely completion, and the coordination of all designs, drawings, specifications, reports, and other services furnished by the CONSULTANT under this agreement. Exhibits A, B and C attached are attached to and made a part of this contract between the OWNER and the CONSULTANT for professional consulting services. For elements of the PROJECT which are primarily building or BHS improvements, described in the referenced AGREEMENT, the CONSULTANT shall perform certain professional Basic Services as hereinafter described, which shall include customary architectural, structural, mechanical, electrical, BHS System and security/special systems engineering services. Exhibits A, B and C attached set forth the requirements for the performance and the detailed scope of services for the project required under this AGREEMENT. The CONSULTANT shall perform the scope of work required by this AGREEMENT as outlined in accordance with the following requirements: After authorization to proceed with the AGREEMENT, the CONSULTANT shall: SECTION I — BASIC SERVICES A. DESIGN REVIEW, CONTRACT DOCUMENTS AND COORDINATION SERVICES 1, The CONSULTANT shail review the “Original” Design Documents provided by the OWNER to become familiar with the organization and design intent of these documents. Any concerns or issues found during this review shall be addressed to the original design Page A-1 professional for each Architectural or Engineering discipline and corrected via the Contract Documents prepared by the CONSULTANT. Construction documents shall be prepared by the CONSULTANT and submitted to airport and permitting entities. ¢ Two (2) meetings will be held with the Airport and Key Staff members to discuss, review, and refine the building plans and project scope requirements. Meeting minutes will be provided; one (1) of these meetings will include TSA representative and Airport Staff. e One meetings for each milestone progress submittal (construction documents) will be held with the Airport and Project Stakeholders to review the progress of the plans and construction documents. Meeting minutes will be provided; one (1) of these meetings will include TSA representative and Airport Staff. « A final estimate of probable costs and final specifications will be prepared and submitted. B. BIDDING SERVICES 1. The Consultant will reproduce and distribute plans and specifications from their Tampa office. They will also write the advertisement, perform coordination with County Purchasing and will: Help identify prospective qualified BHS bidders; Respond to questions; Prepare addenda as necessary; Assist the Airport in tabulating and evaluating bids; Assist the Airport for the re-bid of the project if the Airport rejects the bids for any reason (this work will be performed as an additional service requiring a negotiated contract); and o Assist in the contract award and preparation of construction contract documents (to the FAA requirements). oo0o00 C. CONSTRUCTION ADMINISTRATION SERVICES Page 2 of 6 The CONSULTANT'S responsibility to provide Basic Services for the Construction Phase under this AGREEMENT commences with the award of the Contract for Construction and terminates 60 days after the originally established date for Substantial Completion, which for this contract is assumed to be 12 months after Contractor's Notice to Proceed (NTP). If the original date established for Substantial Completion of the Work is extended, then the term of this Contract may be extended by Contract Amendment. The CONSULTANT shall provide administration of the Contract for construction as set forth below, unless otherwise provided in this AGREEMENT. CONSULTANT shall attend preconstruction conference. Visits to Site and Observation of Construction: In connection with observations of the work of Contractor(s) while it is in progress: November 14, 2014 Page 3 of 6 CONSULTANT shall make visits to the site at intervals appropriate to the various stages of construction as CONSULTANT deems necessary in order to observe as an experienced and qualified design professional the progress and quality of the various aspects of Contractor(s)' work and as required for TSA acceptance of the BHS System upgrades. Based on information obtained during such visits and on such observations, CONSULTANT shall endeavor to determine in general if such work is proceeding in accordance with the Contract Documents and CONSULTANT shall keep OWNER informed of the progress of the work. Full time inspection services will not be provided. The OWNER has requested more extensive site representation than is described in 4{a) above and the CONSULTANT will provide a Resident Project Representative(s) as a Special Service. CONSULTANT shall not, during such visits or as a result of such observations of Contractor(s)’ work in progress, supervise, direct or have control over Contractor(s)' work nor shail CONSULTANT have authority over or responsibility for the means, methods, techniques, sequences or procedures of construction selected by Contractor(s), for safety precautions and programs incident to the work of Contractor(s) or for any failure of Contractor(s) to comply with laws, rules, regulations, ordinances, codes or orders applicable to Contractor(s) furnishing and performing their work. Accordingly, CONSULTANT can neither guarantee the performance of the construction contracts by Contractor(s) nor assume responsibility for Contractor(s)' failure to furnish and perform their work in accordance with the Contract Documents. Defective Work: During such visits and on the basis of such observations, CONSULTANT may disapprove of or reject Contractor(s)’ work while it is in progress if CONSULTANT believes that such work will not produce a completed Project that conforms generally to