Okaloosa County BOCC — August 6, 2013 — reading text

District 5 AYES: Amunds, Boyles, Harris, Parisot, Windes b. Request approval of and authorize the Chairman to execute a contract modification with Eglin Air Force Base for inclusion of Flow Charges for the Eglin Wastewater Treatment Re-configuration contract. District: 1,2&3. RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Dave Parisot, Commissioner District 2 AYES: Amunds, Boyles, Harris, Parisot, Windes c. Request consideration and approval to initiate the bidding process for a Utility Boring Contractor via a Request for Bids. District: All. RESULT: ADOPTED [UNANIMOUS] MOVER: Nathan Boyles, Commissioner, District 3 SECONDER: Wayne Harris, Commissioner District 1 AYES: Amunds, Boyles, Harris, Parisot, Windes 9. Richard Brannon/Purchasing Okaloosa County Board of Commissioners Page 7 Printed 4/5/2013 Packet Pg. 570 Regular Meeting (North) Minutes April 2, 2013 a. Request approval of and authorize the Chairman to execute a renewal of the Southern Linc contract and a related amendment for the governmental rate/equipment schedule. District: All. RESULT: ADOPTED [UNANIMOUS] MOVER: Dave Parisot, Commissioner District 2 SECONDER: Nathan Boyles, Commissioner, District 3 AYES: Amunds, Boyles, Harris, Parisot, Windes b. Request consideration and staff direction concerning approval of a firm for Internal Auditing Services. District: All. RESULT: ADOPTED [UNANIMOUS] MOVER: Kelly Windes, Commissioner District 5 SECONDER: Dave Parisot, Commissioner District 2 AYES: Amunds, Boyles, Harris, Parisot, Windes c. Request consideration and staff direction concerning approval of proposed revisions to the County Purchasing Manual. This item was tabled from the March 19, 2013 meeting. District: All. RESULT: ADOPTED [UNANIMOUS] MOVER: Dave Parisot, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Amunds, Boyles, Harris, Parisot, Windes XI. New Business 1. Request approval of and authorize the Chairman to execute a letter of congratulations to the Fort Walton Beach High School Cheerleading team and provide direction on availability of a Commissioner to present at Greater Fort Walton Beach Chamber of Commerce event. District: 2,4,5 RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Nathan Boyles, Commissioner, District 3 AYES: Amunds, Boyles, Harris, Parisot, Windes Commissioner Windes will present at FWB H.S. 2. Request consideration and staff direction concerning approval of Fiscal Year 2013 4th Quarter Calendars. District: All. Okaloosa County Board of Commissioners Page 8 Printed 4/5/2013 Packet Pg. 571 Regular Meeting (North) Minutes April 2, 2013 RESULT: ADOPTED [UNANIMOUS] MOVER: Nathan Boyles, Commissioner, District 3 SECONDER: Kelly Windes, Commissioner District 5 AYES: Amunds, Boyles, Harris, Parisot, Windes Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 9 Printed 4/5/2013 Packet Pg. 572  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Crestview Courthouse Task Force DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request BCC direction regarding two recommendations from the Crestview Courthouse Task Force regarding the future development of the Crestview Courthouse. BACKGROUND: More than a year ago, the BCC authorized the formation of the Crestview Courthouse Task Force to be made up of representatives from the current occupants of the courthouse and certain other stakeholders in the future development of the facility. When it was originally built in 1953, the courthouse was the center of county government activity for Okaloosa County. The 1962-63 expansion added two new sections to the building, one at each end. Over the years, court activity has required more and more space forcing the county to relocate some of the non-judicial functions out of the courthouse. The only two remaining non-judicial units still occupying space in the courthouse are the Property Appraiser and the BCC chambers. With the growth in population in the north end of the county coupled with the expected future growth, court and court related functions need more space for their work. The Task Force members met for the first time on Friday, February 22, 2013. The voting members were advised of the requirements with respect to the Sunshine Law. The second meeting was held on Friday, March 22, 2013, out of which two recommendations were passed unanimously by all the voting members present to be brought before the BCC. RECOMMENDATION #1: The Crestview Courthouse Task Force recommends that, to facilitate future growth, the Board of County Commissioners commit conceptually to a goal that all non-judicial functions should be removed from the Crestview Courthouse as a part of a future plan for the courthouse. When complete, only court and court related operations will remain in the courthouse. This would entail relocating the Property Appraiser's operations and the BCC chambers out of the Crestview courthouse and into some other facility, to be determined. RECOMMENDATION #2: The Crestview Courthouse Task Force recommends that the Board of County Commissioners authorize putting out an RFQ for firms qualified to provide space planning, blocking, and other necessary services during the pre design phase for the space planning of the Crestview Courthouse. Packet Pg. 573 RECOMMENDATIONS: Request BCC direction regarding two recommendations from the Crestview Courthouse Task Force regarding the future development of the Crestview courthouse. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 574  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 15, 2013 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: Screening Committee for Tourist Development Director Employment Applications DEPARTMENT: Human Resources BCC DISTRICT: All STATEMENT OF ISSUE: Appoint a Screening Committee to review employment applications for Tourist Development Director. BACKGROUND: The current director has resigned effective November 1, 2013. The position is currently being advertised with a application deadline of October 23, 2013. Human Resources Policy VII, C states, in part, “A screening committee comprised of a Commissioner, the County Administrator or designee, and others as determined and approved by the Board will review all qualified employment applications for vacant department director positions.” OPTIONS: The Board could consider appointment of the committee to include: Commissioner Kelly Windes, BCC liaison commissioner to the TDC; Ernie Padgett, County Administrator; Kay Godwin, HR Director; Susan Shaw, Executive Director, University of West Florida; Joe Guidry, General Manager, Ramada Plaza/Destin West RV Resort; and/or others as desired. RECOMMENDATIONS: Provide direction on the appointment of a screening committee to review employment applications for Tourist Development Director. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 575  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 15, 2013 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: County Attorney Recruitment DEPARTMENT: Human Resources BCC DISTRICT: All STATEMENT OF ISSUE: Update on the status of County Attorney recruitment and request guidance on a process to review proposals from firms and applications for employment. BACKGROUND: The current County Attorney submitted his resignation to be effective July 1, 2014. The vacancy announcement to recruit for the position of County Attorney as a county employee was first posted on August 15, 2013. It is posted as “continuous” as opposed to having a closing deadline to apply, so we are continuing to accept applications for employment. To date, we have received approximately 33 applications. On September 3, 2013, the Board directed staff to also accept proposals from firms who might wish to provide the County Attorney services through a “hybrid approach” with a private law firm. A Request For Letters of Interest For Legal Services as County Attorney for the Okaloosa County Board of County Commissioners is in the review process of being issued through county