Okaloosa County BOCC — August 6, 2013 — reading text

existing task orders which include a Passenger Facility Charge application which may be near the end of April 2014. It is highly desirable that Mr. Tomec be retained during the transition to a new consultant, due to the complexity of issues for which he has invaluable corporate knowledge. His distinguished service to the County for more than 20 years has resulted in over $25 million in Military Airport Program discretionary funding, as well as millions of dollars in approved Passenger Facility Charge (PFC) projects. For this reason and to provide contractual coverage for the unfinished task orders the Board is requested to extend AMRI's contract until May 1, 2014. OPTIONS: Approve, Table or Disapprove RECOMMENDATIONS: Staff recommends approval to solicit a new financial/business consulting firm by RFQ, and to extend/renew the incumbent consultant contract until May 1, 2014. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 517 Packet Pg. 518 Packet Pg. 519  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 15, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Direct Payments DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: The Florida Department of Law Enforcement will not accept purchase orders from Human Resources for background checks. We are requesting permission to add the following item to our list of authorized direct payments requests. 1) Payments to the State of Florida or any of its subdivisions. OPTIONS: Award or Reject RECOMMENDATION: Staff recommends approval to add to the direct payment list. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 520 Packet Pg. 521  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 15, 2013 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Update from Lord & Son on Shalimar Project DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request BCC direction on the Shalimar Project given the concept update from Lord & Son. BACKGROUND: With the use restrictions resolved on the Shalimar annex property, the Board recognized that there were additional development strategies available. At the BCC meeting on October 1st, 2013, the Board requested some additional information on the alternatives with which to base their direction on the future development and use for the property. A representative from the design-build team will update the Board pursuant to the request for additional information. RECOMMENDATIONS: Request BCC direction on the Shalimar Project given the concept update from Lord & Son. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 522  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 15, 2013 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Shalimar Annex D-B Contract - Change Order DEPARTMENT: Facility Maintenance BCC DISTRICT: 2 STATEMENT OF ISSUE: Request BCC approval of a Change Order to the Design-Build Contract on the Shalimar Annex with Lord & Son for design consulting services to include concept and schematic drawings for the Crestview Courthouse renovation/addition. BACKGROUND: On March 2nd, 2013, the Crestview Task Force requested the Board's consideration to authorize and fund the acquisition of design consulting services for the Crestview courthouse renovation/addition (agenda item attached). The Board chose to delay authorizing those funds, deferring to the next fiscal year (meeting minutes attached). Pursuant to the direction given at the October 1st, 2013, BCC meeting, a change order for design consulting services for the Crestview Courthouse renovation/addition project is presented for BCC consideration. RECOMMENDATIONS: Request the BCC authorize the Chairman to execute a Change Order and all associated documents for an amount NTE $100,000 to the Design-Build Contract on the Shalimar Annex with Lord & Son for design consulting services to include conceptual and schematic drawings for the Crestview Courthouse renovation/addition. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 523 Packet Pg. 524 Packet Pg. 525  SHALIMAR PROJECT DATA Packet Pg. 526  (1) CURRENT LEASED SPACE (FY '16) MOVING DEPARTMENT 2014 UTILITIES 2015 UTILITIES 2016 UTILITIES Current DATE BUDGET BUDGET BUDGET Sq. Ft. 12/31/2013 STATE ATTORNEY'S STORAGE $10,427 $2,250 $10,740 $2,475 $11,062 $2,670 1,500 SF 12/31/2014 INFORMATION SYSTEMS $45,223 $6,425 $46,580 $6,851 $47,977 $7,004 3,045 SF 12/31/2014 SHERIFF'S INVESTIGATIONS $126,000 $22,788 $126,000 $24,300 $126,000 $24,840 10,800 SF 9/30/2015 SUPERVISOR OF ELECTIONS $68,733 $9,765 $70,795 $10,413 $72,919 $10,644 4,628 SF 9/30/2015 INSPECTION DEPARTMENT $33,460 $4,754 $34,464 $5,069 $35,498 $5,182 2,253 SF 9/30/2015 PLANNING DEPARTMENT $0 $0 $0 $0 $0 $0 $0 SF 9/30/2015 BCC OFFICES $52,634 $7,478 $54,213 $7,974 $55,839 $8,151 3,544 SF 9/30/2015 COUNTY ADMINISTRATOR $20,064 $2,851 $20,666 $3,040 $21,286 $3,107 1,351 SF 9/30/2015 PROPERTY APPRIASER $247,763 $0 $255,196 $0 $262,852 $0 12,381 SF 9/30/2015 TAX COLLECTOR $258,890 $0 $266,656 $0 $274,656 $0 12,937 SF 9/30/2015 CONTRACTS & GRANTS $33,460 $4,754 $34,464 $5,069 $35,498 $5,182 2,253 SF RENTS/UTILITIES IF NO CHANGE OCCURS $896,653 $61,064 $919,773 $65,192 $943,586 $66,780 54,692 SF TOTAL RENTS/UTILITIES W/O MOVES $896,653 $58,814 $909,033 $55,865 $758,547 $32,267 RENTS/UTILITIES WITH MOVES $886,227 $56,564 $736,454 $31,565 $0 $0 TOTAL ANNUAL SAVINGS $10,427 $2,250 $172,580 $24,300 $758,547 $32,267 SAVINGS NET RENT SAVINGS $9,302 $1,125 $160,430 $12,150 $742,414 $16,133 $912,145 net of utilities Packet Pg. 527  (2) OPERATIONS THAT MAY MOVE CURRENT CURRENT DEPARTMENT LOCATION SPACE L Shalimar Lease SHERIFF'S INVESTIGATIONS 10,800 SF E Uptown Station PROPERTY APPRIASER 12,381 SF A Uptown Station TAX COLLECTOR 12,937 SF S W&S INFORMATION SYSTEMS 3,045 SF E W&S SUPERVISOR OF ELECTIONS 4,628 SF D S W&S INSPECTION DEPARTMENT 2,253 SF P W&S PLANNING DEPARTMENT 0 SF A W&S BCC OFFICES 3,544 SF C W&S COUNTY ADMINISTRATOR 1,351 SF E W&S CONTRACTS & GRANTS 2,253 SF TOTAL LEASED SPACE TO MOVE 53,192 SF A Shalimar Annex SHERIFF - CENTRAL DIST. COMM. 6,480 SF T Shalimar Annex SHERIFF - WARRANTS & RECORDS 951 SF A Shalimar Annex SHERIFF - CIVIL PROCESS 2,540 SF N Shalimar Annex GAL 1,456 SF N Shalimar Annex