Okaloosa County BOCC — August 6, 2013 — reading text

Packet Pg. 487 Packet Pg. 488  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 15, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Request for Public Hearing to Vacate a portion of alley in Block 7 Bay View Subd DEPARTMENT: Public Works BCC DISTRICT: District 2 STATEMENT OF ISSUE: Mark Siner, P. E., Choctaw Engineering, Inc on behalf of Fortune 900 LLC, is petitioning the Board of County Commissioners to vacate a portion of the North- South alleyway through Block 7 of the Bay View Subdivision in the Shalimar area. BACKGROUND: Portions of the alleyways in the Bay View Subdivision have been previously vacated. Fortune 900 LLC vacation request lies in Block 7 and is the north 150' of the unopened alleyway. If approved, Fortune 900 LLC will receive the full width of the alleyway 20' x 150' being the owner of land lying on either side of the vacation request. OPTIONS: Approve/Disapprove a request for a Public Hearing to vacate said right-of-way. RECOMMENDATIONS: Approve the request for a Public Hearing to be scheduled on November 19, 2013 for the right-of-way vacation request from Fortune 900 LLC. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 489 Packet Pg. 490 Packet Pg. 491  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 15, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Multisport Triathlon at Marler Park DEPARTMENT: Public Works BCC DISTRICT: Two STATEMENT OF ISSUE: Sean McSheehy of Multisport.com is requesting the use of Ross Marler Park for a triathlon event. BACKGROUND: County Ordinance #13-07 (regulation of county recreational areas, including parks and beaches) addresses Special Events at county parks, beaches or recreational areas within Okaloosa County. A request has been received from Sean McSheehy on behalf of Multisport.com for use of Ross Marler Park for a triathlon event. The event was originally planned for the Destin / Walton County area, but were just notified by their road engineers team that they had insufficient resources to close US Hwy 98 for their event. Without the closure of Hwy 98, they could not proceed with the event at the planned location. Sean McSheehy is requesting approval to move the event to Ross Marler Park. The event is to be held on Saturday, October 12, 2013 beginning at 6:00 a.m. The courses for the three phases of the triathlon have been shortened to fit within the constraints of Ross Marler Park and Santa Rosa Blvd. The event is expected to be finished by 11:00 a.m. Approximately 300 athletes are expected to participate in this event. Approvals have been received from Emergency Services and the Sheriff's Office. The required submittals have been received prior to the scheduled event. As the Board of County Commissioners meeting is not scheduled until the Tuesday after the event, an After-the- Fact permit is being requested. OPTIONS: Approve / Disapprove RECOMMENDATIONS: Approve the request for an After-the-Fact Special Event Permit to utilize Ross Marler Park for a triathlon event as submitted by Sean McSheehy of Multisport.com RECOMMENDED BY: Packet Pg. 492 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 493 Packet Pg. 494 Packet Pg. 495 Packet Pg. 496 Packet Pg. 497 Packet Pg. 498 Packet Pg. 499  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 15, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Burton & Associates - Final Payment DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: OCWS Staff requests BCC approval of a final payment, in the amount of $4,696.00 to Burton & Associates on contract C00-0443-WS. BACKGROUND: OCWS entered into an agreement with Burton & Associates in November of 2001. This contract was to provide water and wastewater rate consulting services, including revenue sufficiency analysis, financial management program development, and financial forecasting in support of debt financing and related services. That contract had run out of annual renewals and expired on September 30, 2013. The final payment on this contract is now due. All the work on this invoice was performed before contract expiration. This invoice is for the FY 2013 Water & Sewer Revenue Sufficiency Analysis Update in the amount of $4,696.00. This final invoice, along with other pertinent information, is attached for your review. Moving forward into the future, staff sent out a Request For Qualifications (WS 50-13) to select a consulting firm to perform rate consulting services to OCWS. Because the total annual cost of services for rate consulting services has never exceeded $50,000 in any year since 2001, our Purchasing Department performed oversight of the qualifications based selection process and the contract award was not submitted to the BCC, as the annual cost for services will not exceed the $50,000 threshold that requires BCC approval. The review committee gave the highest score to Burton & Associates as being the most qualified of the firms who responded to the RFQ and a contract will be executed with that firm. Now that the final invoice has been received for work performed during FY2013, final payment is now due on the previous contract. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval of a final payment, in the amount of $4,696.00 to Burton & Associates on contract C00-0443-WS. RECOMMENDED BY: Packet Pg. 500 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 501 Packet Pg. 502 Packet Pg. 503 Packet Pg. 504 Packet Pg. 505 Packet Pg. 506 Packet Pg. 507 Packet Pg. 508  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 15, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Harcros Contract - Final Payment DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: OCWS staff requests BCC approval of a final payment, in the amount of $1,456.00, to Harcros Chemicals Inc. on contract C09-1974-WS. BACKGROUND: Via the bidding process, Okaloosa County Water & Sewer entered into a contract with Harcros Chemicals Inc. in 2009. This contract was for chlorine products, including but not limited to the following commodities: sodium hypochloride (liquid chlorine) for well sites and sewer plants, 150 lb. Chlorine cylinders for well sites, and 2,000 lb. Chlorine cylinders for sewer plants. These commodities are ordered on a regular basis and delivered to various water and sewer facilities. The final payment on this contract is now due. This particular invoice, for $1,456.00, happens to be for two (2) 2,000 lb. chlorine cylinders that were delivered to the Russell Stephenson WRF. The order was placed in FY2013; thus, this will be the final payment on that contract. This final invoice, along with other pertinent information, is attached for your review. Moving forward into the future, staff bid out this commodity (Bid # WS43-13). Harcros Chemicals Inc. was the lowest bidder meeting the specifications. On September 3, 2013, the BCC approved the bid award to Harcros. Because the commodity was bid out and there are new prices, there will be a new contract with Harcros. Now that the final commodity has been received for orders in FY2013, final payment is now due on the previous contract. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval of payment of a final payment, in the amount of $1,456.00, to Harcros Chemicals Inc. on contract C09-1764-WS. RECOMMENDED BY: Packet Pg. 509 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 510 Packet Pg. 511 Packet Pg. 512 Packet Pg. 513 Packet Pg. 514 Packet Pg. 515  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 15, 2013 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Crestview Transit Update DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: The Crestview City Council will discuss whether and to what extent the City wishes to participate in the funding of Routes 11 and 12 during a workshop to be held on October 14, 2013. It is anticipated that the Council will then provide direction during its regular meeting which will follow the workshop later the same day (October 14). BACKGROUND: Due to budgetary constraints, Okaloosa County Transit Routes 11 and 12 that serve the Crestview area will be discontinued as of November 4, 2013. During the County's final budget hearing, the Board of County Commissioners offered that, if the City of Crestview would provide 50% of the required local match, these routes could be restored. Since as of this writing neither the workshop nor Council meeting have occurred, this agenda summary cannot advise the BCC regarding the City's actions. However, based on the discussions that occurred during a public workshop held on October 8 hosted by the City, potential options may include the City providing 50% of the amount needed to maintain both routes, or the City may request consolidation of the routes and provide 50% of the funds needed for a single route. The City may develop additional options unknown at this time. It is important to note that, if the City's request results in alteration of the routes, a 60 day notification may be needed to allow riders to adjust to the changes. If this is the case, the City would also be required to fund 50% of the 60 day cost. RECOMMENDATIONS: It is recommended that the Board consider the options as may be presented by the City of Crestview following their workshop and meeting of October 14, and provide direction to staff accordingly. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 516  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 15, 2013 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Permission for RFQ and extension of AMRI Contract DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve issuance of a Request for Qualifications (RFQ) for a financial and business consultant, and to extend the current consultant's contract during a transition period. BACKGROUND: The existing contract with Airport Management Resources, Inc. (AMRI) expired September 30, 2013. Mr. John Tomec has indicated that he plans to retire after completion of