Okaloosa County BOCC — August 6, 2013 — reading text

WHEREAS, community planning provides an opportunity for all residents to be meaningfully involved in making choices that determine the future of their community; and WHEREAS, the full benefits of planning requires public officials and citizens who understand, support, and demand excellence in planning and plan implementation; and WHEREAS, the month of October is designated as National Community Planning Month throughout the United States of America and its territories; and WHEREAS, the celebration of National Community Planning Month gives us the opportunity to publicly recognize the participation and dedication of the members of the West Florida Regional Planning Council and other citizens who have contributed their time and expertise to the improvement of North- west Florida; and WHEREAS, we recognize the many valuable contributions made by professional planners in Okaloosa County and extend our heartfelt thanks for the continued commitment to public service by these professionals; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners that we do hereby proclaim the month of October 2013 as “COMMUNITY PLANNING MONTH” in Okaloosa County in conjunction with the celebration of National Community Planning Month. DULY PASSED AND ADOPTED this 15th day of October, 2013. BOARD OF COMMISSIONERS OKALOOSA COUNTY, FLORIDA ATTEST: _________________________________ DON R. AMUNDS CHAIRMAN ___________________________ DON W. HOWARD CLERK OF CIRCUIT COURT Packet Pg. 459 Packet Pg. 460 Packet Pg. 461  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 15, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Removal of Surplus DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: As per County Policy and the State Statutes, the attached list of county surplus property was sold at auction on July 16, 2013 by Midway Machinery & Auctions and requires removal from the county fixed asset listing. Funds resulting from this sale have been deposited as follows: Fleet: ………………….. $7,806.00 Water & Sewer……….. $2,396.00 Purchasing……………. $3,934.50 Total.................................... $14,136.50 We are also requesting permission to remove vehicle #92H9420, A 1992 International Truck which was involved in an auto accident on August 26, 2013. The County driver was not at fault. The vehicle has been totaled and needs to be released to Travelers Insurance who will pay the county $19,134.00 OPTIONS: Award or Reject RECOMMENDATION: Staff recommends approval to remove all items listed from the County Fixed Asset Ledger. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 462 Packet Pg. 463 Packet Pg. 464 Packet Pg. 465 Packet Pg. 466 Packet Pg. 467 Packet Pg. 468 Packet Pg. 469  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 15, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Misdemeanor Probation Services Contract DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: The current contract to provide misdemeanor probationary services expires on December 31, 2013. The current provider is Judicial Corrections Services Inc. (Panama City, FL). Court Administration has requested that this service be re-bid. The provider is 100% funded by fees generated by the cost of supervision paid for by the offenders placed on probation. There is no annual cost to the Board Associated with this contract. Court Administration has requested that a review committee be approved as follows: Judge Patterson Maney Commissioner Dave Parisot Robin Wright Trial Court Administrator Two Representatives (to be selected) from the public safety coordinating council. A Purchasing Representative OPTIONS: Award or Reject RECOMMENDATION: Staff recommends approval of the committee. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 470 Packet Pg. 471 Packet Pg. 472  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 15, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Award of Bid for Concrete Products DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Bids were opened on October 3, 2013. Bids were received from one bidder (see attached pricing). Fort Walton Concrete/Crestview Ready Mix was the sole bidder meeting specifications. BACKGROUND: County departments have been using this company for several years and are pleased with their service. Funds are in the FY 2013/2014 budget. The annual estimate of cost is $48,000 to public works. This contract provides concrete product as needed to all departments, and countywide cost exceeds $50,000 annually. This contract will be for one year with two one year renewals. OPTIONS: Award or Reject RECOMMENDATION: Staff recommends awarding to Fort Walton Concrete/Crestview Ready Mix them being the sole bidder meeting specifications, and authorize the Chairman to sign the contract. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 473 Packet Pg. 474 Packet Pg. 475  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 15, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Award of Bid for Bridge Materials (Old River Road) DEPARTMENT: Purchasing BCC DISTRICT: 3 STATEMENT OF ISSUE: Bids were opened on September 26, 2013. One bid was received (see attached). Conecuh Bridge Engineering (Troy, AL) was the sole bidder and did meet all the specifications in the amount of $126,041.94 BACKGROUND: Material furnished through the bid will be used to replace a 68’ long bridge on Old River Road (see attached map). Construction will be done in house by public works employees. Funds are available in the FY 13/14 budget. OPTIONS: Award or Reject RECOMMENDATIONS: Staff recommends awarding to Conecuh Bridge & Engineering, they being the low bidder meeting specifications in the amount of $126,041.94. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 476 Packet Pg. 477 Packet Pg. 478 Packet Pg. 479 Packet Pg. 480 Packet Pg. 481 Packet Pg. 482  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 15, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Award of Contract for State Lobbyist Services DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Proposals were received from six firms on August 16, 2013 (see attached). The Board-approved review committee met on September 9, 2013 and ranked and short listed the proposals. Presentations were heard on September 26, 2013 from the three top ranked firms. The committee ranked The Advocacy Group (Tallahassee, FL) as the number one firm. Ranking: # 1. The Advocacy Group # 2. Bryant Miller Olive # 3. Southern Strategy Group. BACKGROUND: The Advocacy Group has provided State Lobbying services to the County for the past four years. Annual cost for the service has been proposed at $34,480.00. The Advocacy Group has reduced their annual cost to the County on two occasions (5% and 4%) during the last four years. OPTIONS: Award or Reject RECOMMENDATION: Staff recommends awarding to The Advocacy Group for a one year contract with two optional one year renewals and authorize the Chairman to sign the contract. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 483 Packet Pg. 484 Packet Pg. 485  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 15, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Award Contract to Reroof the Tourist Development Welcome Center DEPARTMENT: Purchasing BCC DISTRICT: 2 STATEMENT OF ISSUE: Bids were opened on September 19, 2013. Bids were received from five (5) companies (see attached). Vanderheyden Inc. (Navarre, FL) is the low bidder meeting specifications in the amount of $107,888.00. BACKGROUND: This project consists of removing and replacing the existing metal roof. The existing roof was constructed in 1994 and is leaking in places. Funding is in the FY 2013/2014 budget. OPTIONS: Award or Reject RECOMMENDATION: Staff recommends awarding to Vanderheyden Inc they being the low bidder meeting specifications in the amount of $107,888.00 and authorize the Chairman to sign the contract. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 486  BID SHEET BID # TDD 59-13 September 19, 2013 @ 3:00 P.M. BID ITEM: REROOFING OF THE TOURIST DEVELOPMENT WELCOME CENTER DESCRIPTION EDWARDS ROOFING VANDERHEYDEN. INC. SHEET METAL MASTERS *C & C CONSTRUCTION OF * AMERITECH ROOFING NW Total Cost to Reroof the Tourist Development $115,600.00 $97,270.63 $107,888.00 $96,500.00 $118,000.00 Welcome Center Number of Days Estimated to Start Work 4 Weeks 40 Days 30 Days 30 Days 45 Days Number of Days Estimated to Complete 4 Weeks 60 Days 45 Days 45 Days 70 Days Work Replace Decking $4.00 - ¾ Decking REMARKS $5.00 per sq ft $3.75 – 5/8 Decking Bid Bond Bid Bond Bid Bond Bid Bond Bid Bond *Disqualified – Did not provide requested pricing to remove and replace decking and soffit