Okaloosa County BOCC — August 6, 2013 — reading text

request. • Submit TOP or Annual ProSJ"Ss Report by Septemher I in accordante with FAC Rule 14-73 along with tbe Fare Box Recovery Ratio report. • Submit NTD Report by way ofTransCip after approval by FTA. • Notwithstanding the provisions of Exhibit "C," .ubmit Perfonnaoce Measures for approval by the Department by September 15 and publish as indicated in FOOT Procedure 725-030·030, attachment A. • Submit quarterly reports, including ridership and goals, milestones, through TransClp. • Relevant pages from the Transponatioo Improvement Plant ("TIP") for the year funds were allocated submitted to Department. • Submit final report through TransClp upon completion to include summarization oftb. success, problem., and recommendations. • Detailed budget that deline.te••n operating expenses with Ibe projeet and clearly dormes the expenses associated with the project as It relates to the transit system submitted to Department SPECIAL CONSIDERATIONS BY AGENCY: See Exbibit"C". The.db ttpof1(l) Rquired In"....". 7.60otthc A&r«mcnt shill include a~ otprojcctlSsistmoe \hal will reflect the Department's con1nct nutnbcr, Firudal Project number and Ihc Federal JdcntiOettlon r'Ilmbu, when: applicable Ind the: IIDOUJtt of Rale fi1ndinglCfions .,.,othcr (rc:ccipt and disburscmcnl offilnds) II'1d M)' federal 01 tocaI fuadiq I(tionl and the tundins tdioA &om source with raped tottle projcot. [n .ccordanoc with ) l.l 0, Third PiWty COI1Itad$ must be tIpPI"OYc4 by the J:)epattmcnt SPECIAL CONSIDERATIONS BY DEPARTMENT: See Exhibit "C". MULTI-YEAR CONTRACT Packet Pg. 186  FINANCIAL PROJECT: 42225318401 EXHmIT "B" PROJECT BUDGET This exhibit fonus an integral part of that certain Joint Participation Agreement between the State of Florida, Department of Transportation and the Okaloosa County Board of County Commissioners. The Department has programmed the funding amounts shown below in the most currently adopted Work Program. The funding for subsequent years are based upon fedeml and/or state appropriation levels and on the distribution formula as outlined in Exhibit "C". This funding will be made available, annually, in the following manner. After all program requirements have been met, the Department will encumber funds for that fiscal year and will advise the agency in writing, NOTIFICATION OF FUNDING fonn, of the amount of funding available and beginning date when eligible project cost may be incurred. This notification must be signed by the agency and returned to the Department. FY 11112 Total Estimated Project Cost $ 865,368 Local Funding (LF) (50"10) $ 432,684 Fedeml Pass through Funding (DU) ( %) $ State Funding (DDRlDS) (50%) $ 432,684 TOTAL $ 865,368 It is the intent ofthe Department to participate in the project to the level of funding encumbered not to exceed 50% of the eligible and allowable non-federal share or whichever is less. Packet Pg. 187  FINANCIAL PROJECT NO: 42225318401 EXHmIT"C" This exhibit forms an integral part of that certain Joint Participation Agreement between the State of Florida, Department of Transportation and Okaloosa County Board of County Commissioners. REF: Section 341.052 F.S. Must meet the requirements set forth in Department Procedure 725·030·030, Public Transit Block Grant Program. The Department shall provide block grant funds for eligible capital and operating costs of public bus transit and local public fixed guideway projects. Eligibility of this Agency to receive grant funding is provided in Sec. 341.052(1) F.S., and Sections 5307 and 5311 of the Federal Transit Act, 49 U.S.C. 5307, and 49 U.S.C. 5311 respectively. Eligible transit capital costs means any costs that would be defined as capital costs by the Federal Transit Administration. Eligible transit operating costs are the total administrative, management, and operation costs directly incident to the provision of public bus transit services, excluding any depreciation or amortization of capital assets. Block grant funds shall not exceed local revenue during the term of this agreement. (Local revenue is defined as the sum of money received from local government entities to assist in paying transit operation costs, including tax funds, and revenue earned from we box receipts, charter service, contract service, express service and non· transportation activities.) Block grant funds shall not supplant local tax revenues made available for operations in the year immediately preceding this agreement. State participation in eligible public transit operating costs may not exceed fifty (50) percent of such costs or an amount equal to the total revenue, excluding farebox, charter, and advertising revenue and federal funds, received by the provider for operating costs, whichever amount is less. The Agency shall require the independent auditor, retained to perform the audit as required by the Single Audit Act of 1984, to specifically test and certify that these limitations ( ...funds shall not exceed local revenue ...funds shall not be expended for depreciation Or amortization of capital assets ... funds shall not supplant local tax revenues made available for operations in the previous year) of the block grant program as delineated in Chapter 341.052 F.S., have been adhered to. Packet Pg. 188 The Agency shall provide the Department with two (2) copies of its most current adopted budget by March I. Unless the adopted budget uses a fonnat consistent with the National Transit Database (NTD) report, the copy provided to the Department will indicate how the projections for total local revenue, local tax revenue made available for operations, and depreciation and amortization costs, as they will appear in the N1D report, can be identified. The Agency shall publish in the local newspaper of its area, in the fonnat prescribed by the Department, the productivity and performance measures established for the transit providers most recently completed fiscal year and the prior fiscal year. This report shall be approved by the Department of Transportation prior to its publication. This report shall be submitted to the Department no later than November 15 of each year, and published either by December 31 or no later than twenty eight (28) calendar days of the Department's written approval of the report. The Agency shall furnish an affidavit of publication to the Department within twenty eight (28) calendar days of publication. The Agency shall submit a Transit Development Plan (TOP) or annual update to the Department by September I of each year. As a separate part of the transit development plan or annual report, the Agency will address potential enhancements to productivity and performance which would have the effect of increasing farebox ratio pursuant to FS 341 .071 (2). A TDP shall conform to the requirements in Rule 14-73, available at: http://fac.dos.state.fl.uslfaconline/chapterI4.pdf. Safety RequIrements Bus Transit Svstem -In accordance with Florida Statute 341.061, and Rule 14-90, Florida Administrative Code, the Agency shall submit, and the Department shall have on file, an annual safety certification that the Agency has adopted and is complying with its adopted System Safety and Security Program Plan pursuant to Rule Chapter 14-90 and has performed annual safety inspections of all buses operated. Packet Pg. 189  Exhibit 0 FEDERAL andlor STATE resources awarded to the recipient pursuant to this agreement should be tJaIed below. If the reeources awarded to the reciplenl represent more than one Federel or Stale program, provide the same infonnallon for each program and the lotal resources awarded. Compliance Requirements applicable 10 each Federal or State program should also be listed below. If \he resources awarded to the recipient rapresent more than on8 program. list applicable oompllance requirements for each program in the lame manner as shown here: • (e.g.• What services or purposee the r.90ur089 must be used for) • (e.g.• EIIgl>ilily requirements for recipients of the I8IOIIr089) • (Etc... ) NOTE: Insteed oIlI8Ilng the specific compliance requirements as shown abolle, the State award'lng agency may elect to use languege that requires the recipient to comply with the requitemenll of applicable provisions of apecffic laws, rules. regulations, etc. The State awarding agency, ~ practical, may want to attach a copy of the speclflc law, rule, or regulation relened to. FEPERAL RESOURCES Fed!!Oll Agen<;y Catalog 01 Federal Domestic Aaslatance (Number & Trtle) Compliance Requirements 1. 2. 3. STATE RESOURCES Stale Agency Catalog of Slate Financial Aasjltance (Number & nle) FOOT 55.010 . Public TranaK Block Grant Program $432,684 Compliance Bequlremaoll 1. See Attaclunent 2. See Exhibit C 3. Matchjog BuOIJroas for Faderal PID9"'Ill Fedoral Agency Ceht!og of Federal Oomeatk: Aul.lance (Number & TdIe) CompljallC!! Requlremaol1 1. 2. 3. NOTE: 8ectIon .400(11) of OMB Circular A·133. eo ........., end Section 2111.97(II)(e). Flallde Stetut_, require that tile Information ebout Fed...l Pl'OIImRII end Stete ProJecte Inctuded In thle .",,\blt ... pro-.i to the recipient. Packet Pg. 190 ATIACHMENT 1 Prog,..., ObjocUv..: The Public Transit Block Grant I'ro1Iram was enacted by the Florida Leglslatu", to provide a stable source of funding for public transit. Block grant funds are to be used 10< elillible capital and operating costs 01 public transportation providers and transit servloe development and transit corrtdor projects. (fOOT Procedure Topic Number 725-030-030-1) Program Proo«tu,..: Public Transit Block. GllInt Program funds are to be awarded to those public transit provide,. eligible to receive funding Irom the Federal Transit MmlnlstraUonls SectIon 5301 and 5311 programs and to Community Transportation Coordinators (CTC). A CTC Is a transportation entity so designated by the florida COmmission lor the TrensportatlOn DisadVantaged (CTO) as provided 10< In Chapter 427. florida Statutes. to serve the transportation dlsadventaged population within a