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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: October 1, 2013
TO: Honorable Chairman and Members of the Board
FROM: Daniel O'Byrne
SUBJECT: Award of Bid # TDD 56-13, Beach Cleaning Services
DEPARTMENT: Tourist Development Department
BCC DISTRICT: ALL
STATEMENT OF ISSUE: Request approval to award the bid for beach cleaning services for
Okaloosa Island & Destin, Florida, for a three-year period.
BACKGROUND: The County previously issued Bid # TDD 56-13 to seek bids from
individuals/firms interested in providing beach cleaning services for Okaloosa Island & Destin,
Florida, for a three-year term. Three bid submittals were received:
1) Sand Raker, LLC in the amount of $1,244,855;
2) The Sandman, LLC in the amount of $1,263,358; and
3) Hemphill Const. Co. in the amount of $2,238,031.
Sand Raker was the apparent low bidder. However, pursuant to County policies Sandman timely
filed a notice of intent to challenge the bid award recommendation and subsequently filed a
formal written challenge. The Interim County Administrator reviewed the challenge and
prepared a written recommendation. Pursuant to County policies, the Board makes the final
determination on all bid protests.
OPTIONS:
1) Accept the Interim County Administrator’s recommendation. Reject Sand Raker’s bid
submittal and award the bid to Sandman as the lowest, responsible and responsive bidder.
2) Reject the Interim County Administrator’s recommendation. Award the bid to Sand
Raker as the lowest, responsible and responsive bidder.
RECOMMENDATIONS: Option 1
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator