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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: October 15, 2013
TO: Honorable Chairman and Members of the Board
FROM: Jeff Littrell
SUBJECT: Burton & Associates - Final Payment
DEPARTMENT: Water and Sewer
BCC DISTRICT: All
STATEMENT OF ISSUE: OCWS Staff requests BCC approval of a final payment, in the
amount of $4,696.00 to Burton & Associates on contract C00-0443-WS.
BACKGROUND: OCWS entered into an agreement with Burton & Associates in November of
2001. This contract was to provide water and wastewater rate consulting services, including
revenue sufficiency analysis, financial management program development, and financial
forecasting in support of debt financing and related services. That contract had run out of annual
renewals and expired on September 30, 2013. The final payment on this contract is now due. All
the work on this invoice was performed before contract expiration. This invoice is for the FY
2013 Water & Sewer Revenue Sufficiency Analysis Update in the amount of $4,696.00. This
final invoice, along with other pertinent information, is attached for your review.
Moving forward into the future, staff sent out a Request For Qualifications (WS 50-13) to select
a consulting firm to perform rate consulting services to OCWS. Because the total annual cost of
services for rate consulting services has never exceeded $50,000 in any year since 2001, our
Purchasing Department performed oversight of the qualifications based selection process and the
contract award was not submitted to the BCC, as the annual cost for services will not exceed the
$50,000 threshold that requires BCC approval. The review committee gave the highest score to
Burton & Associates as being the most qualified of the firms who responded to the RFQ and a
contract will be executed with that firm. Now that the final invoice has been received for work
performed during FY2013, final payment is now due on the previous contract.
OPTIONS: Approve or deny.
RECOMMENDATIONS: Staff recommends BCC approval of a final payment, in the amount
of $4,696.00 to Burton & Associates on contract C00-0443-WS.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator