Okaloosa County BOCC — January 8, 2013 — Revision 1 to Task Order 58 with Constantine Engineering — reading text

specific scope of services that CONSULTANT shall provide in this work task shall be based on the 90% design drawings and acceptance of the final design report by the COUNTY, but generally shall include: 3.14 CONSULTANT will meet with FDEP & FDOT representatives to discuss the PROJECT and the proposed permitting activities and requirements. 3.2 CONSULTANT will prepare and complete permit applications and drawings as required by the FDEP and FDOT permitting process and submit it to the COUNTY for review. Following review by the COUNTY, CONSULTANT shall adjudicate any comments, prepare a final version of the report, sign and seal it, and submit it to COUNTY for distribution. 3.3. The administrative cost of the FDEP wastewater permit application is not included in this Scope of Services. Work Task 4. Geotechnical Engineering Services As authorized by the COUNTY’s Representative, CONSULTANT shall contract with, or shall coordinate with COUNTY to contract with a licensed geotechnical engineering firm to perform a geotechnical investigation of the proposed sites. The intent of the investigation shall be to establish the information and data necessary to design the various structures that are included in the PROJECT. CONSULTANT shall incorporate information, recommendations, and conclusions from the geotechnical engineering consultant into the final design of the PROJECT. REVISION 1 TO TASK ORDER 58— OKALOOSA COUNTY WATER AND SEWER SYSTEM PROFESSIONAL ENGINEERING SERVICES FOR THE MEIGS SEMINOLE PUMP STATION IMPROVEMENTS PROJECT Work Task 5. Coordination with Other Utilities or Agencies As authorized by the COUNTY’s Representative, CONSULTANT shall coordinate with other utilities or agencies as required to design, permit, or construct the PROJECT. CONSULTANT shall incorporate information obtained during this task into the final design of the PROJECT. The specific services that CONSULTANT shall provide in this work task shall be developed following the completion of Work Task 1 and acceptance of the final report by the COUNTY. Authorization to proceed would be in the form of a revision to this scope of services. Work Task 6. Bid Phase Services If a traditional project delivery method is selected by the COUNTY, the specific bid phase services that CONSULTANT agrees to furnish to the COUNTY for the PROJECT are described below. 6.1 Provide one electronic and one original copy of the final Contract Documents for bidding. Additional copies of the final documents shall be provided at cost to the COUNTY. 6.2 Prepare four (4) separate bid documents for each of the following items: Pump/wetwell, MCC & Control Panel, Generator and Electrical Building. 6.3 Attend a prebid conference with the COUNTY, interested bidders, and others as necessary. 6.4 Assist the COUNTY by providing technical consultation during bidding, by preparing addenda, and in evaluating and recommending award of the Contract for construction. 6.5 CONSULTANT shall assist COUNTY with final construction contracts or purchase orders. Work Task 7. Services during Construction (SDC) If a traditional project delivery method is selected by the COUNTY, the specific SDC Services that CONSULTANT agrees to furnish to the COUNTY for the PROJECT are described below. 7.1 CONSULTANT shall attend meetings as may be reasonably necessary, and as requested by the COUNTY, and provide general engineering assistance, consultation, and opinions regarding the PROJECT. 7.2. Attend a Pre-construction Conference with the COUNTY, the CONSULTANT, the CONTRACTOR, and other appropriate parties. 7.3 Meet with representatives of the COUNTY, the CONSULTANT, the CONTRACTOR, regulatory authorities, and other appropriate parties when requested for consultation or conference about the construction activities of the project. 7.4 Consult and advise COUNTY during construction and provide technical interpretations of the drawings, specifications, and Contract Documents 7.5 Evaluate CONTRACTOR-requested deviations from the approved design or specifications of the project and submit a recommendation to the COUNTY, and otherwise assist the COUNTY in the evaluation of the cost of necessary contract change orders related to the project. 7.6 Check time extension requests by the CONTRACTOR and make recommendations to the COUNTY regarding same. 7.7 Review shop drawings, diagrams, illustrations, catalog data, schedules and samples, the results of tests and inspections, and other data that the CONTRACTOR is required to submit. The CONSULTANT shall review these data for general conformance with the design concept of the project and for general compliance with the information given in the Contract Documents. Such review is not intended as an approval of the submittals if they deviate from the Contract Documents or contain errors, omissions, and 4 REVISION 1 TO TASK ORDER 58— OKALOOSA COUNTY WATER AND SEWER SYSTEM PROFESSIONAL ENGINEERING SERVICES FOR THE MEIGS SEMINOLE PUMP STATION IMPROVEMENTS PROJECT inconsistencies, nor is it intended to relieve the CONTRACTOR of his full responsibility for Contract performance, nor is the review intended to ensure or guarantee lack of inconsistencies, errors, or omissions between the submittals and the Contract requirements. 7.8 Make periodic visits to the site of the project to observe the progress of the work and to determine, in general, if the work is proceeding in accordance with the intent of the Contract Documents. 7.9 Check monthly and final estimates for payment to the CONTRACTOR and make recommendations to the COUNTY about same. 7.10 Make a final review of the construction to determine, in general, if the work has been completed in conformance with the intent of the Contract Documents. 7.11 Assist the COUNTY in checking and starting up installed equipment. 7.12 Prepare as-built drawings and deliver same within a reasonable time to the COUNTY. 7.13 Prepare an Operations Manual for the project to assist the COUNTY with the normal operation of the equipment and processes provided in this project at the WWTP. Authorization to proceed would be in the form of a revision to this scope of services. Work Task 8. Resident Observation Services (RO) If a traditional project delivery method is selected by the COUNTY, the specific resident observation services that CONSULTANT agrees to furnish to the COUNTY for the PROJECT are described below. 8.1 Furnish on-site representative personnel to assist in the COUNTY's relations with the CONTRACTOR. 8.2 Provide on the job, periodic observation of the work, and as necessary, provide such reports as reasonably may be requested by the COUNTY. 8.3 Prepare for the COUNTY periodic progress reports on the work. 8.4 Recommend to the COUNTY the amounts of payments due the CONTRACTOR as set forth in the construction Contract. 8.5 Keep records, maps, and plans for the preparation of record drawings of the project. 8.6 Provide assistance to the COUNTY in claims management. Authorization to proceed would be in the form of a revision to this scope of services. Work Task 9. Alternative Project Delivery Services If the COUNTY determines that it is in its best interest, CONSULTANT shall provide any of the following alternative project delivery services in accordance with the Competitive Consultant Negotiation Act as authorized by the COUNTY. e Design/ Build Services e Construction Manager at Risk e Project Manager/Design Criteria Professional Authorization to proceed would be in the form of a revision to this scope of services. Additional Services The following services are not included as part of this scope of services and would be performed only as authorized by the COUNTY. Authorization to proceed would be in the form of a revision to this scope of services. REVISION 1 TO TASK ORDER 58—- OKALOOSA COUNTY WATER AND SEWER SYSTEM PROFESSIONAL ENGINEERING SERVICES FOR THE MEIGS SEMINOLE PUMP STATION IMPROVEMENTS PROJECT e Design services for upgrade or modification to the Lancaster estates pumping stations or gravity conveyance system. e Provide additional services in connection with the rejection of bids and re-bidding of construction projects when such actions are for causes beyond Consultant's control. e Provide full-time RO services e Provide services that are outside the General Services During Construction and General Resident Observation Services for additional work resulting from prolonged delinquency or insolvency of the CONTRACTOR, or as a result of damage to the construction of the project caused by fire, flood, earthquake, or other acts of God, all exclusive of additional work resulting from litigation. e Prepare an Operations and Maintenance (O&M) Manual for the project to assist the OWNER with the daily operation and maintenance of all of the equipment provided at the PS. Article C. Compensation Provisions: As compensation for providing these additional services described within this Revision to the Task Order, CLIENT shall pay CONSULTANT in accordance with Section 5 of the January 18, 2005, Agreement, based on the CONSULTANT’s Per Diem Rates for the actual time worked on the Project, plus Direct Expense incurred for the Project. The total budget ceiling for this Task Order is increased from $86, 000 to $125,200. A breakdown of the original and revised budget ceilings for this Task Order is presented in Table C.1. Table C.1-- Budget Ceiling Breakdown Original Budget Revision ($) Revised Budget Work Task Description Ceiling ($) Ceiling ($) 1. Evaluation Services $9,000 $1,000 $10,000.00 2. Engineering Design Services $52,500 $29,500 $82,000.00 3. Permitting Assistance $5,500 $3,500 $9,000.00 4. Geotechnical Engineering Services $3,500 -$3,500 $0.000.00 5. Coordination with other Utilities and Agencies $1,000 $1,200 $2,200.00 6. Bid Phase Services $4,800 $4,500 $9,300.00 7. Services During Construction $2,500 $1,500 $4,000.00 8. Resident Observation Services $7,200 $1,500 $8,700.00 9. Alternative Project Delivery Services TBD TBD TBD Total Budget Ceiling $86,000.00 $39,200.00 $125,200.00 TBD-To be determined The budget ceiling for this PROJECT was increased to include an additional 1.2 miles of 10”-12” force main along the north side of Hwy 20 to convey the wastewater from the Lancaster Areas to the new Meigs Seminole PS. This revision was developed from estimates of the level of effort required to perform the proposed services based on CONSULTANT'S experience and engineering judgment. As such, the budget ceilings are an approximation made without detailed information and the actual costs of the scope of services shall depend on actual labor and expenses, final project conditions, schedule, and other variables. CONSULTANT shall keep COUNTY informed of progress so that the budget and/or work effort can be adjusted if found necessary. CONSULTANT is not obligated to incur costs beyond the indicated budget ceiling, as may be adjusted, nor is COUNTY obligated to pay CONSULTANT beyond these limits. Article D. Authorization to Proceed: Authorization for the CONSULTANT to proceed with work specified in this Task Order shall proceed upon receipt of Task Order approval and may be controlled through optional Work Task Directives if elected by COUNTY ’s representative. The Scope of Services specified in Article A consists of separate Work Tasks numbered sequentially. It is understood by and between the CONSULTANT and the COUNTY that this Task Order in and of itself, does not obligate the CONSULTANT or the COUNTY to perform services or pay consideration of any kind; rather this Task Order establishes the basic contractual foundation and parameters 6 REVISION 1 TO TASK ORDER 58— OKALOOSA COUNTY WATER AND SEWER SYSTEM PROFESSIONAL ENGINEERING SERVICES FOR THE MEIGS SEMINOLE PUMP STATION IMPROVEMENTS PROJECT of agreement between the CONSULTANT and the COUNTY to facilitate and govern the performance of subsequent Work Tasks by the CONSULTANT. In order