Okaloosa County BOCC — July 2, 2013 (meeting #1140) — reading text

of our water & sewer operations. It is the brains with which most of the water & sewer system is monitored and controlled. To summarize, the current SCADA servers have had repeated failures in recent months, and a major crash is imminent - unless we purchase new servers. A major SCADA failure would expose the system to possible catastrophic consequences. The proposed virtualization solution is better, cheaper, more reliable, and more modern than simply replacing the old physical servers that we are currently nursing along. This purchase is from Dell, which is the standard computer equipment provider and the pricing is the Florida State Contract price. Funds are available in the FY2013 budget. OPTIONS: Approve or deny. RECOMMENDATION: Staff recommends BCC approval to authorize chairman to execute the purchase of the Dell server package for the amount of $66,953.72. Packet Pg. 234 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 235 Packet Pg. 236 Packet Pg. 237 Packet Pg. 238 Packet Pg. 239  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 2, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Mosquito Control Detail Work Plan Budget DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: Staff requests approval of the attached Detailed Work Plan Budget (DWPB). This document has to be submitted to the Florida Department of Agriculture and Consumer Services (FDACS) by July 15, 2013. The DWPB is required to be qualified for a FDACS grant supporting the Okaloosa County Mosquito Control District. FDACS understands that the DWPB reflects a preliminary budget that is not fully approved by the Board. A subsequent FDACS submission - Annual Certified Budget - is due on September 15, 2013 and will reflect the Board approved 2013-2014 Okaloosa Mosquito Control District budget. BACKGROUND: The State of Florida, Department of Agriculture Office of Entomology and Pest Control funds a portion of Okaloosa County Mosquito Control. A Mosquito Control Detail Work Plan budget is required by FDACS for continued funding and State approval of the County’s planned activities for FY14. The attached Detailed Work Plan Budget is identical to the budget presented to Mr. Padgett during the departmental Budget Review on June 3, 2013 with one exception. The FDACS DWPB includes accounting for the cost of a Mosquito Control Director. The Okaloosa County budget for the Mosquito Control Director is accounted for in the Okaloosa County Solid Waste Budget not Mosquito Control. FDACS offers a financial assistance program to eligible Mosquito Control Districts. Legislative action will affect the State funding amounts for all participating counties. This is a draft budget that matures into a FDACS Annual Certified Budget due to the Office of Entomology and Pest Control on September 15, 2013 and any applicable FDACS Budget Amendments due October 30, 2013. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Staff recommends approval of the Detailed Work Plan Budget and requests that the Board authorize the Chairman to sign future FDACS documentation associated with the FY14 State grant process. Packet Pg. 240 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 241 Packet Pg. 242 Packet Pg. 243 Packet Pg. 244 Packet Pg. 245  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Facilities Policy - Asbestos Policy DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request BCC approval of a new county asbestos policy. BACKGROUND: Until 1984, asbestos was a common ingredient in a wide variety of building materials. Its unique properties made it an almost ideal component for thermal insulation, sound proofing, and fire proofing as well as a myriad of other building materials. It was later discovered that prolonged and/or intense exposure to airborne asbestos fibers could result in the development of asbestos related diseases. After the link between asbestos and some rare diseases was made, laws were implemented which spelled out how asbestos containing materials (ACM) were to be handled to protect people from exposure to airborne fibers. Left alone, most ACM are perfectly safe. In most cases, asbestos is bound up tightly in a composite of materials that make releasing asbestos fibers difficult. Still, asbestos fibers can be released into the air if the materials are mishandled or removed improperly. To go further to protect the public and staff in county facilities, it's in the best interest of the county to formalize a policy that spells out what must be done before a county building may be modified in any way. These modifications may take the form of minor or major remodeling, roof replacement, major systems replacement, flooring repair or replacement, or any number of activities which may disturb ACM. The proposed policy creates a clearing point through which all building modification projects must be filtered to ensure that asbestos containing materials are identified and handled according to the prevailing regulations. Following the policy will go much farther to ensure the safety of staff, citizens, and visitors who come to any of our county facilities. RECOMMENDATIONS: Request BCC approval of a new county asbestos policy. Packet Pg. 246 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 247 Packet Pg. 248 Packet Pg. 249 Packet Pg. 250  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: Confirm Hiring of Airports Director DEPARTMENT: Human Resources BCC DISTRICT: All STATEMENT OF ISSUE: Request confirmation of the County Administrator’s recommendation to hire Mr. Sunil Harman as Airports Director with an estimated start date of July 23, 2013. BACKGROUND: The recruitment process for the Airports Director included extensive advertising both nationally and locally, resulting in 175 applicants. Upon review, a screening committee consisting of Kelly Windes, Okaloosa County Commissioner; Ernie Padgett, County Administrator; Maryann Ustick, City Manager for City of Destin; Kay Godwin, Human Resources Director; Dino Villani, Interim Airports Director and Public Safety Director; Dino Sinopoli, Crestview Chamber of Commerce; and Bill Johnson, Florida Airports Council, selected ten candidates, including one internal candidate, for telephone interviews. Of those, the committee selected four candidates for personal interviews held on June 18, 2013. The screening committee has recommended the hire of Mr. Sunil Harman to the County Administrator, who in turn concurs with their recommendation. Mr. Harman has been employed by the City of Tallahassee Department of Aviation since May 2011, as their Director of Aviation. Prior, Mr. Harman served as the Interim Assistant Director and Division Director for Aviation Planning and Land-Use & Grants at the Miami-Dade County Aviation Department for almost six years; Director for Airports Systems Planning at San Diego County Regional Airport Authority for over two years; Chief of Aviation Planning at Miami-Dade County Aviation Department for almost ten years; and worked for various companies in the economic development and aviation industries in New York City, NY and Orlando, FL for over six years. Mr. Harman holds a Bachelor’s Degree in Aviation Administration and two Master’s Degrees in Business Administration in Aviation and Aviation Management, all from Embry-Riddle Aeronautical University. He is an Accredited Airport Executive (AAE) through the American Association of Airport Executives (AAAE), and an Accredited International Airport Professional (IAP) through the International Civil Aviation Organization (ICAO) and Airports Council International (ACI) Worldwide, serving as an ACI governing board member. He was also recently nominated for the Florida Department of Transportation’s (FDOT’s) Aviation Professional of the Year Award. A copy of Mr. Harman's resume is attached. Packet Pg. 251 OPTIONS: Approve/Disapprove RECOMMENDATIONS: Confirm the County Administrator’s recommendation to hire Mr. Sunil Harman as Airports Director at an annual salary of $112,632.00. In addition, authorize $6,000 in moving and relocation expenses to be paid with his first payroll check, with the provision that Mr. Harman repay moving and relocation expenses if his employment tenure with the county is less than 2 years. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 252  Mr. Sunil Harman, MBA, A.A.E., IAP 8884 Winged Foot Dr., Tallahassee, Florida 32312 Mobile Phone: (850) 728-6187 ∞ Work Phone: (850) 891-7885 E-Mail: linus.aero.plan@gmail.com Position: Airports Director, Okaloosa County Education: Bachelor of Science – Aviation Administration, Embry-Riddle Aeronautical University, 1985 Master of Aviation Management - Embry-Riddle Aeronautical University, 1986 Accredited Airport Executive (A.A.E.), American Association of Airport Executives (AAAE) Accredited International Airport Professional (IAP), International Civil Aviation Organization (ICAO) and Airports Council International (ACI) Worldwide Industry Affiliations: Board Member of the ACI-NA Governing Board IATA/ICAO International Industry Working Group (IIWG) for airport design compatibility for new airplane designs American Association of Airport Executives (AAAE) & AAAE Southeast Chapter Airports Council International – North American (ACI-NA) Transportation Research Board Background: Over 26 years of aviation industry experience with recognized expertise in large-hub international airport management, operations, planning and development. Experience: Director of Aviation- Tallahassee Regional Airport (TLH), Tallahassee, Florida 5/2011- Present Responsible for safe and efficient operations at the airport, by delivering best in class customer service, with improved air-service at competitive air-fares. Oversight over a staff of 55 employees, an operating budget of $9.6 million and a 5-year capital program of $57 million including passenger terminal rehabilitation and runway lengthening and reconstruction projects. Recent accomplishments include: