Okaloosa County BOCC — July 2, 2013 (meeting #1140) — reading text

Page 1294, and all amendments thereto, of the Public Records of Okaloosa County, Florida, together with an undivided interest in the common elements appurtenant thereto. Packet Pg. 192  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Sheriff Larry Ashley SUBJECT: Byrne Grant Application Submittal Documents are attached related to the submission of an application for the FY 2013 Edward Byrne Memorial Justice Assistance Grant. Packet Pg. 193 Packet Pg. 194 Packet Pg. 195 Packet Pg. 196 Packet Pg. 197 Packet Pg. 198 Packet Pg. 199 Packet Pg. 200 Packet Pg. 201  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: CHELCO Lease Renewal DEPARTMENT: Water and Sewer BCC DISTRICT: 5 STATEMENT OF ISSUE: OCWS staff requests BCC approval of a temporary lease renewal with Choctawhatchee Electric Coop, Inc. (CHELCO) for the Bluewater Bay office location for the period of 06/15/2013 to 08/31/2013. This request will be the renewal of contract L93-0065- WS. The CHELCO Bluewater Bay office is located in the Seminole area at: 1401 Cat Mar Rd. Niceville, FL 32578 BACKGROUND: Okaloosa County entered into a lease with CHELCO in 1993. This lease is for office space in the Bluewater Bay CHELCO office building, where OCWS provides customers the face to face opportunity to make a payment and establish or terminate service. The office is currently staffed by OCWS two days per month, during the delinquent cut off week for Cycle 4. The current lease is $300 per month. When contacted about executing another annual renewal to the lease, CHELCO senior management communicated to the County that they were no longer agreeable to rent office space inside their building. This request will renew the contract through 8/31/2013, which provides a temporary extension to give OCWS staff time to prepare for the transition from a physical presence to a drop box/payment option which will soon be available in the parking lot of the CHELCO Office. A new agreement between CHELCO and OCWS addressing permission to maintain a drop box in the parking lot of the CHELCO Bluewater Bay office will be brought to the BCC for approval in the future. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval of a temporary lease renewal (L93- 0065-WS) with Choctawhatchee Electric Coop, Inc. for space in the Bluewater Bay office for OCWS staff. Packet Pg. 202 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 203 Packet Pg. 204 Packet Pg. 205  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Fee Schedule Restore Act Consultant DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: On June 18, 2013 the Board authorized Staff to negotiate fees with the top ranked firm to provide Restore Act Consulting Services (see attached). Staff met with the representative from Matrix (Mr. Sal Nodjomian) and negotiated the attached fees and rates. The cost for the one year period will be $147,436.00. The contract will have language allowing amendment and or extension if additional work is required. It is expected that all costs related to this service will be reimbursed through Restore Act Administrative Fees. Initial cost would require funding through reserves. OPTIONS: Approve or Reject. RECOMMENDATIONS: Staff recommends approval of the Matrix Fee Schedule and rates, and authorization for the Chairman to sign the resulting contract. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 206 Packet Pg. 207 Packet Pg. 208 Packet Pg. 209 Packet Pg. 210 Packet Pg. 211 Packet Pg. 212  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Sale of Surplus Furniture & Portable Building DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Staff has been directed to dispose of two portable buildings located at the Shalimar Annex. We also have a large amount of office equipment within the Annex as well as furniture turned in by the TDD. We are requesting permission (per Purchasing Policy) to hire an auction company to dispose of these items. Resulting funds would be deposited in the General Fund and a TDD account. The cost of an auctioneer would be paid as a percentage of the auction proceeds. OPTIONS: Approve or Reject. RECOMMENDATIONS: Staff recommends approval and allowing Purchasing to hire an auctioneer. Results of the Auction would be brought to the Board at a later date. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 213 Packet Pg. 214  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Approval of Housing Finance Corporation's Recommended Changes to Local Housing Assistance Plan DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: In order to receive State Housing Initiatives Partnership Program funds, it is necessary to revise the Local Housing Assistance Plan in accordance with comments provided by the Florida Housing Finance Corporation. BACKGROUND: During the regular meeting of May 21, 2013, the Board of County Commissioners approved for transmittal to the Florida Housing Finance Corporation (FHFC) the Local Housing Assistance Plan (LHAP) for state Fiscal Years 2013/14 through 2015/16 along with various supporting documents including the Interlocal Agreement between the County and City of Ft Walton Beach for implementation of the SHIP program, regulatory certifications, and the LHAP adopting resolution. The FHFC has completed its review of the LHAP, and has recommended three changes be made as stated in the June 13 email from SHIP Program Administrator Robert Dearduff to Brenda Bailey of the Clerk's Contracts and Grants office (see attached). The County's contract SHIP administrator, the Okaloosa Community Development Corporation, has reviewed Mr. Dearduff's recommendations and amended the LHAP accordingly as follows (corrections in red): 1. In section 1, you are missing a description of “Program Administration” which is required and generally is listed as subsection P. Action: This has been corrected with inclusion of subsection P on page 4. 2. Be consistent in how you state your forgiveness terms. The committee preferred the way you stated it on page 7. Action: The Terms, Recapture, and Default sections now consistently use the term "SHIP Note" except for Strategy E which must reference the deferred payment loan for clarity. 3. In strategy E, you list the targeted population as 80% AMI, but in the recipient selection criteria for this strategy you state 120%. Action: Recipient selection criteria have been revised to state 80% (see page 10). The changes do not affect any of the supporting documents approved concurrent with the LHAP on May 21. Therefore, it is not necessary to adopt a new resolution or Interlocal Agreement, or to re-sign the certifications. As provided in the FHFC's rules, the City and County must simply Packet Pg. 215 approve the changes and transmit the revised LHAP for the FHFC's disposition. OPTIONS: The Board may approve or deny the recommended revisions. Denial would delay the City's and County's ability to use SHIP funds. RECOMMENDATIONS: Staff recommends that the Board of County Commissioners approve the revisions to the Okaloosa County/City of Ft Walton Beach LHAP for Fiscal Years 2013/14 through 2015/16, and authorize staff to transmit the revised plan to the Florida Housing Finance Corporation. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 216 R Dearduff Email of June 13, 2013 to B Bailey Transmitting LHAP Review Comments From: Robert Dearduff [mailto:Robert.Dearduff@floridahousing.org] Sent: Thursday, June 13, 2013 7:42 AM To: Brenda L. Bailey Cc: Terry Auringer; Elliot Kampert; jimrobbins@embarqmail.com; okaloosacdc@embarqmail.com Subject: RE: Okaloosa County LHAP2013FINAL Brenda your LHAP is approved (see below for specifics), but a few comments: 1. In section 1, you are missing a description of “Program Administration” which is required and generally is listed as subsection P. 2. Be consistent in how you state your forgiveness terms. The committee preferred the way you stated it on page 7. 3. In strategy E, you list the targeted population as 80% AMI, but in the recipient selection criteria for this strategy you state 120%. The SHIP review committee has reviewed and Approved the county’s LHAP for fiscal years 2013 through 2016 with comments at the Review Committee Meeting on June 12, 2013. The county is eligible to receive disbursements of funding for fiscal year 2013-2014 based on funding availability and can expend Program Income generated in that fiscal year. Prior to resubmitting your LHAP, please: 1. Accept any changes in the document that are acceptable based on review committee comments 2. Respond to all comments/questions with revised language or reasoning as to why you will not make the change Once you have addressed all issues, please submit the LHAP to Florida Housing according to the LHAP Submission Procedures located at: http://apps.floridahousing.org/StandAlone/FHFC_ECM/AppPage_ListPage.aspx?PageID=35 If you have any questions as to the procedures or requirements for submission of the LHAP, please contact Florida Housing SHIP staff via email. Packet Pg. 217  NAME OF LOCAL GOVERNMENT: Okaloosa County and City of Fort Walton Beach SHIP LOCAL HOUSING ASSISTANCE PLAN (LHAP) FISCAL YEARS COVERED 2013/2014 2014/2015 2015/2016 Prepared by: Okaloosa Community Development Corporation -1- Packet Pg. 218  SHIP LOCAL HOUSING ASSISTANCE PLAN (LHAP) I. PROGRAM DESCRIPTION Chapter 67-37.005 FAC. and Section 420.9072, F.S. A. Name of the participating local government and Inter-local if Applicable: Section 420.9072(5),F.S. Okaloosa Countv/City of Fort Walton Beach Inter