Okaloosa County BOCC — July 2, 2013 (meeting #1140) — reading text

intended recipient. If you are not the intended recipient, you are hereby notified that any use, dissemination, distribution or copying of this communication is strictly prohibited. Please notify the sender immediately by replying to this message, and delete the e-mail and any attachments from your system. Thank you . 2 Packet Pg. 173  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: BCC Budget Meeting Schedule Change DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: Airports requests changing date and time currently scheduled on the BCC budget meeting calendar of July 17, 2013 at 7:15 pm. BACKGROUND: At the Budget Policy Workshop held at 6 pm on April 9, 2013, in the Water & Sewer Building, the Board agreed to a tentative schedule for budget meetings with various entities and agencies. The entities that are currently scheduled to meet the Board on the listed dates are as follows: July 17, 2013 Overview 6:00 p.m. 911 Coordinator 6:30 p.m. Road/Bridge Construction 6:45 p.m. Water & Sewer 7:00 p.m. Airports 7:15 p.m. Solid Waste 7:30 p.m. Inspections 7:45 p.m. Tourist Development 8:00 p.m. Convention Center 8:15 p.m. August 6, 2013 Capital Improvement Program (CIP) 1:00 p.m. Capital Outlay Fund 1:15 p.m. State Attorney 1:45 p.m. Public Defender 2:00 p.m. Emergency Medical Services 2:15 p.m. Emergency Management 2:30 p.m. County Warning Point 2:45 p.m. Beach Safety 3:00 p.m. Packet Pg. 174 Corrections 3:15 p.m. Staff requests moving Airports from July 17, 2013 at 7:15 pm, to August 6, 2013 at 1:30 pm. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 175  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Bid Award for Eglin Main Packaged Generator DEPARTMENT: Purchasing BCC DISTRICT: 2 STATEMENT OF ISSUE: Bids for the Eglin Main Pump Station Project Packaged Generator were opened on May 30, 2013. Bids were received from (4) bidders (see attached tabulation). Cummins Mid South (Mobile, AL) is the low bidder meeting specifications in the amount of $103,133.00. BACKGROUND: In September 2011, Okaloosa County went under contract (FA2823-11-C- 0030; County Contract #C11-1906-WS) with the U. S. Air Force for the construction of the Duke Field wastewater infrastructure. The contract was modified in August 2012 to add the following: Capacity Expansion Charges (CECs) for Duke Field, construction costs for Main Base wastewater infrastructure, CECs for Main Base, construction costs for Camp Rudder wastewater infrastructure, and CECs for Camp Rudder. The total contract is now $16,699,568; of that, $8,026,192 is reimbursement of design and construction costs, and $8,673,376 is for CECs. Eglin has elected to decommission its two wastewater treatment facilities located on the Main Base, and per the above-mentioned contract, OCWS will design and construct a new conveyance system. The new system will divert all of the wastewater received at their Main and Plew wastewater plans and pump it to OCWS' Arbennie Pritchett WRF. In September 2012, the BCC approved OCWS in-house crews self performing the Eglin Main Base Wastewater project. Staff is now in the process of procuring the equipment for the first station to be constructed, the Eglin Main Base Pump is being procured as 3 bids: 1) packaged pump station (wetwell, pumps, guiderails, discharge piping, variable frequency drivers, and control panels, 2) prefabricated building to house the electrical equipment, and 3) 500 kw diesel generator. The contract with the Air Force for the Eglin Main Base Wastewater was executed right at the final states of the FY2013 budget approval process, therefore the expenses and revenues associated with the project is not listed. That contract is now shown in the FY2014 proposed budget. Per the contract, the construction of the Eglin Main Base Wastewater project is $4,926,698. OCWS will be reimbursed this amount as construction progresses. OPTIONS: Award or Reject. Packet Pg. 176 RECOMMENDATIONS: Staff recommends awarding to Cummins Mid South, they being low bidder in the amount of $103,133.00. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 177 Packet Pg. 178 Packet Pg. 179 Packet Pg. 180 Packet Pg. 181  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Bid Award for Packaged Pump Station & Wetwell DEPARTMENT: Purchasing BCC DISTRICT: 2 STATEMENT OF ISSUE: Bids were opened on June 6, 2013. Bids were received from two companies. Pump & Process Equipment (Pensacola, FL) is the low bidder meeting specifications in the amount of $712,935.20 (includes options). BACKGROUND: In September 2011, Okaloosa County went under contract (FA2823-11-C- 0030; County Contract No. C11-1906-WS) with the U. S. Air Force for the construction of Duke Field wastewater infrastructure. The contract was modified in August 2012 to add the following: Capacity Expansion Charges (CECs) for Duke Field, construction costs for Main Base wastewater infrastructure, CEC's for Main Base, construction costs for Camp Rudder wastewater infrastructure, and CECs for Camp Rudder. The total contract is now $19,699,568; of that, $8,026,192 is reimbursement of design and construction costs and $8,673,376 is for CECs. Eglin has elected to decommission its two wastewater treatment facilities located on the Main Base, as per the above-mentioned contract, OCWS will design and construct a new conveyance system. The new system will divert all of the wastewater received at their Main and Plew wastewater plans and pump it to OCWS' Arbennie Pritchett WRF. In September 2012, the BCC approved OCWS in-house crews self performing the Eglin Main Base Wastewater project. Staff is now in the process of procuring the equipment for the first station to be constructed, the Eglin Main Base Pump Station. As a cost saving measure, and because not all vendors can provide the same equipment, the major equipment is being procured as 3 bids: 1) packaged pump station (wetwell, pumps, guiderails, discharge piping, variable frequency drivers, and control panels), 2) prefabricated building to house the electrical equipment, and 3) 500kW diesel generator. The contract with the Air Force for the Eglin Main Base Wastewater was executed right at the final stages of the FY2013 budget approval process, therefore the expenses and revenues associated with the project is not listed. That contract is now shown in the FY2014 proposed budget. Per the contract, the construction of the Eglin Main Base Wastewater project is $4,926,698. OCWS will be reimbursed this amount as construction progresses. OPTIONS: Award of Reject. RECOMMENDATIONS: Staff recommends awarding to Pump & Process Equipment; they Packet Pg. 182 being the low bidder meeting specifications in the amount of $712,935.20. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 183 Packet Pg. 184 Packet Pg. 185 Packet Pg. 186 Packet Pg. 187 Packet Pg. 188  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Surety Land Title, LLC SUBJECT: Okaloosa Island Leasehold Conversion Request Documents submitted by Surety Land Title of Florida, LLC for an Okaloosa Island Leasehold Conversion are attached. Packet Pg. 189 Surety Land Title of Florida, LLC 4100 S Ferdon Blvd - B3, Crestview, FL 32536 850-423-4613 office 850-423-0542 fax June 25, 2013 Ernie Padgett County Administrator Okaloosa County, Florida Re: Leasehold/Fee Simple Conversion Surety Land Title of Florida, LLC hereby presents for the Board’s consideration at the July 2, 2013 meeting of the County Commissioners a Resolution directing Surety Land Title of Florida to prepare a Quitclaim Deed for the accepted bidders of particular properties referenced therein. Once approved, a Quitclaim Deed for the accepted bidders for the particular property will be sent to the Board Chairman’s office for his signature. Please let us know if you have any questions or need further information. Thank you for your consideration. Billie Jene Martin Processor/Receptionist Surety Land Title 4100 South Ferdon Blvd, Suite B3 Crestview, FL 32536 Packet Pg. 190  OKALOOSA ISLAND LEASEHOLD CONVERSION RESOLUTION NO. _____________ WHEREAS, the person(s) named in “Schedule A” is/are the leaseholder(s) of record who has/have submitted the successful highest bid for the County’s Resolution Reversionary Interest in the parcel(s) described therein set immediately below such Bidder’s name(s); NOW THEREFORE, the County’s Contractor, Surety Land Title of Florida, LLC is directed to prepare a quit claim deed, in previously authorized format, conveying the County’s Reversionary Interest to the successful bidder(s) for the signature of the chairman of the Okaloosa County Board of County Commissioners, and; Surety Land Title of Florida, LLC is further directed to complete the closing of the conveyance transaction by quitclaim deed to the successful bidder(s). THIS RESOLUTION was unanimously approved by the Okaloosa County Board of County Commissioners on ________________________, 2013. (OFFICIAL SEAL) OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS ATTEST:____________________ By: ______________________________ Don R. Amunds, Chairman Clerk or Deputy Clerk Of Circuit Court Packet Pg. 191  “Schedule A” to Resolution No. __________ Leslie Saunders Wells, formerly Leslie S. Herrington Unit 208, Sandy Pointe at Destin West Condominium, a Condominium (fka La Casita Condominium), according to the Declaration of Condominium thereof, as recorded in Official Records Book 1149,