Okaloosa County BOCC — May 3, 2016 — Emergency Action Plan - South Courthouse Annex — reading text

Emergency Action Plan - Okaloosa County Courthouse Annex Extension EMERGENCY ACTION PLAN Okaloosa County Courthouse Annex Extension Fort Walton Beach, Florida 10 OVERVIEW The purpose of an Emergency Action Plan is to provide guidelines for employees at Okaloosa County Courthouse Annex Extension to follow in case of an emergency. An emergency is defined as any situation where the health and safety of an employee or the visiting public is in danger, such as fire, smoke, medical, gas leak, bomb threat, etc. 20 EMERGENCY REPORTING/EMERGENCY CONTINGENCIES 21 Reporting Actions: Any employee who believes an emergency exists will first call 911 and report the emergency. The employee will then notify designated personnel as soon as possible. If designated personnel are not available, employees will notify Court Security as soon as possible. 22 Emergency Determination and Notification 221 Emergencies at the Annex Extension will be broken down into the following contingencies: Contingency Example of Emergency: Evacuation Fire, smoke, gas leak, bomb threat Lockdown Inmate escape, active shooter Emergency Medical Employees’ and visitors’ personal injuries Weather-related Tornado, hurricane, strong wind Each of the above contingencies will be determined as the emergencies develop. 222 Court Security will notify all employees of an emergency through use of the site fire alarm system, telephone, verbal alert or other suitable method. 23 Emergency Evacuation Actions: 231 Designated personnel will assess the situation and forward assessment information to Okaloosa County Emergency Communications by calling 911, if not already contacted, and by contacting Court Security. Page 10f8 Revision: 6-4-2015 233 2.3.4 235 Emergency Action Plan - Okaloosa County Courthouse Annex Extension All employees and visitors will evacuate according to the facility plan posted at each elevator bank or via the closest and safest exit route. After all employees are outside and in no risk of any danger, designated personnel will account for all employees in their area by performing a roll call to determine if employees are present or accounted. If the head count is short of what is believed to be actually present at work, designated personnel will immediately notify Court Security or other law enforcement available at the staging point. This procedure will enable proper rescue procedures to take place. In no case will an employee re-enter any building to perform ANY rescue duties. Employees will stay in their respective groups until told to leave by Court Security or other law enforcement available at the staging point. AT NO TIME WILL ANY EMPLOYEE LEAVE or GO HOME WITHOUT PERMISSION. Once the threat of an emergency is over, Court Security or other law enforcement will give permission to re-enter the building. 24 Evacuation Staging Areas: 241 2.4.2 243 244 All employees will be staged at the FWB Fairground Building (across drive on North side of OCCAE). Visitors will be encouraged to stage at the FWB Fairground Building. In the event of a bomb threat, vehicles will not be utilized by employees or visitors to depart the premises due to the danger associated with possible vehicle borne devices. Page 2 of 8 Revision: 6-4-2015 Emergency Action Plan - Okaloosa County Courthouse Annex Extension 30 SPECIFIC ACTIONS TO BE TAKEN BY STAFF & EMPLOYEES 31 Evacuations: 311 312 313 3.15 319 3.1.10 3111 Employees should collect only essential personal effects (keys, wallets, etc.) prior to evacuating. All doors should be left in their normal state upon exit (i.e, if normally closed, leave closed). If the evacuation is due to a bomb threat, employees should simultaneously examine the immediate area to note the presence and location of any suspicious packages or items. The primary means of egress located at the OCCAE have been included in this emergency action plan as an attachment. Employees and visitors will evacuate the building using the facility plan posted at each elevator bank or the shortest and safest exit route to designated staging points. Visitors will be directed out of the building and encouraged to go to the designated staging point. Vehicles will not be utilized by employees or visitors to depart the premises due to the danger associated with possible vehicle borne devices. Elevators should not be used. Employees and visitors should avoid stairwells and hallways that are full of smoke. Notify Court Security or other first responder of any physically impaired employees or visitors in your work area and request assistance for those persons. All evacuated persons should remain at the staging point until given clearance by Court Security or other law enforcement to either return to the building or depart the area. Landline and cellular telephone and any 2-way radio traffic will be restricted to emergency communications only. ALL radio transmissions will cease and ALL cellular telephones will be turned OFF within 500-feet of any suspected explosive device. Page 3 of 8 Revision: 6-4-2015 Emergency Action Plan - Okaloosa County Courthouse Annex Extension 32 Lockdown Active Shooter: 33 321 In the case of an active shooter, employees should make every attempt to escape their offices and building and report to their respective staging areas or other suitable safe location. If escape is not possible, employees and visitors should, if feasible, call 911 and alert Court Security through activation of their duress button if a lockdown has not already been ordered by Court Security. Employees should then follow the instructions provided in section 3.3 below and perform lockdown procedures until the all clear has been given by Court Security. Lockdown: 331 334 When a lockdown is ordered by Court Security, all employees should immediately shelter in place by locking doors, closing any curtains or blinds, and moving as far away from doors and windows as reasonably possible. Employees who are not in their own office or work area when the lockdown notification is made should immediately seek refuge in the nearest available office. Visitors who are in an office area will remain in that office for the duration of the lockdown. Visitors in hallway or on the grounds may be admitted to the nearest office for shelter, if feasible, as opening a door to admit a visitor or an employee may pose an unacceptable risk. Doors are to remain locked until the “all clear” is given by Court Security. Designated personnel at each office will compile a list of employees and visitors present in the office and provide this information to Court Security or other law enforcement when requested. Designated personnel should attempt to identify any individuals who may be witnesses and report to Court Security or other law enforcement. Except for passing on information of obvious immediate urgency, such as descriptions of suspicious persons or vehicles, witnesses should not discuss their observations with others prior to being interviewed by Court Security or other law enforcement. Landline and cellular telephone and any 2-way radio traffic will be restricted to emergency communications only. Page 4 of 8 Revision: 6-4-2015 Emergency Action Plan - Okaloosa County Courthouse Annex Extension 34 Medical Emergencies: 341 3.4.2 Selected employees working at the courthouse may be trained in CPR and/or First Aid. Only qualified employees will provide treatment until the Emergency Medical Service (EMS) arrives. Employees will ensure someone has called 911 and that designated personnel are notified. Designated personnel will contact Court Security. If designated personnel are not available, employees will notify Court Security of the medical emergency. 35 Weather Related Emergencies: In the event of a severe weather warning, the following procedure will be followed. The objective will be to ensure the safety of all employees and visitors with a minimal amount of confusion and panic. The following steps are to be taken when severe weather occurs: 3.51 3.5.5 When threatening weather is suspected, designated personnel will monitor the radio for weather reports. Employees will be directed to stay inside buildings or seek shelter when outside. If threatening weather exists, move away from windows, stairwells, etc. and into the centermost part of buildings (i.e., small/medium courtrooms, center hallways). In the event of personal injury or damage, appropriate police, fire, or medical emergency services will be notified by calling 911. All employees will stay within shelter until notified by Court Security through intercom, telephone, runner or other suitable method. 420 BOMB THREAT CALLS 41 Bomb Threat Response: Ifabomb threat is received by telephone, the recipient should, if possible: 411 Obtain from the individual, and record the following information: e Location of device. Page 5 of 8 Revision: 6-4-2015 512, 514 5.1.5. 5.16. 5.1.7: Emergency Action Plan - Okaloosa County Courthouse Annex Extension e Description of device. e Predicted time of detonation. e Type of device. ® Detonation method. e Name, address, and pertinent information of the caller; voice accent, sex, age, location of call, emotional state, and any background noise. e Date, time and telephone number displayed on caller ID. Employees are encouraged to use Bomb Threat Cards to record all the above information. . Employees should dial 911 and notify designated personnel within their office area. Designated personnel will notify Court Security. If designated personnel are not available, employees should contact Court Security. When calling 911, use only land-line phones (MITEL IP phones). Do not use cell phones. Do not panic, it is the number one cause of injuries in emergency situations. Do not inform other employees or the public of the situation. Allow dissemination of information through designated personnel and/or Court Security. The appropriate authorities will act upon the information you provide and will evaluate the situation. Do not initiate any type of evacuation unless instructed to do so by designated personnel within your office area or Court Security. When alarms activate, or an evacuation is otherwise initiated, follow normal evacuation actions outlined in this plan. This does not mean a bomb or a hazardous device has been located or that you are in immediate danger. It only means the appropriate authorities have decided to evacuate in an effort to facilitate a more effective search of the premises and for your safety. . Simultaneously examine the work area to note the presence and location of any suspicious packages or items. . If there is no alarm, or an evacuation is not otherwise initiated, the situation has been resolved by the appropriate personnel. Page 6 of 8 Revision: 6-4-2015 Emergency Action Plan - Okaloosa County Courthouse Annex Extension 52. LOCATING A SUSPICIOUS PACKAGE 521 Should a suspicious package be located, employees should notify designated personnel within their office area. Designated personnel will notify Court Security. If designated personnel are not available, employees should contact Court Security immediately by runner or from a landline phone not located in the immediate area. The following information should be provided, if possible: e Location of the package. * Physical description of the package. e Any noise or sound coming from the package. s22. Do not touch or examine the package in any way. Suspicious packages will only be handled, moved and transported by trained EOD Technicians. s23. Do not panic. Immediately leave the area where the suspicious package is located, but do not initiate an evacuation. Immediately notify designated personnel. Designated personnel will notify Court Security. If designated personnel are not available, employees should contact Court Security. s24. Leave lights, doors, computers and other items just as they