Fort Walton Beach Resolution — 2026-07 Accepting Funding through State Board of Immigration Enforcement — reading text

76. 50 Date( s) Paid FRS = $ 1, 000 x 35. 19% _ $ 351. 90 WC = $ 1, 000 x 4. 5% _ $ 45. 00 Paid: 3/ 17/ 2025, 3/ 31/ 2025 Documentation Timesheets N/ A to Upload OT detail slips ( if applicable) Paystub Employer -paid benefit statement ( if not clearly shown on paystub) Travel Costs and Mileage Field Name Data Required Example Direct Cost Total cost being requested for 501. 42 reimbursement Expense Date Date Traveler Paid by Participating 03/ 31/ 2025 Agency Expense Status Reviewed N/ A Payee Traveler Name John Doe Description Reason 287( g) operation in Orlando, FL Destination( s) Dates: 3/ 15/ 2025 —3/ 17/ 2025 Dates of travel Mileage: $ 0. 445/ mile x 147 mi. _ $ 65.42 Breakdown of associated travel cost Hotel: 2 nights x $ 176. 50/ night = $ 353 Meals: $ 83 Documentation Travel Voucher (Form SBIE- 004) and N/ A to Upload documentation as required by form. Subletting Beds to ICE Field Name Data Required Example Direct Cost Total cost being requested for 1, 960. 00 reimbursement for reporting month Expense Date 03/ 31/ 2025 Last day of the reporting month Expense Status Reviewed N/ A Payee Participating agency name Elm County Sheriffs Office Description Invoice Period March 2025 Total number of detainees # of Detainees = 25 Total number of bed days # of Bed Days = 56 Reimbursement Rate Rate = $ 35/ day Documentation Monthly Bed Day Summary ( Form N/ A to Upload SBIE- 005) 8 of 23  Equipment, Hardware, and/ or Software Field Name Data Required Example Direct Cost Total cost being requested for 17, 500 reimbursement for reporting month Expense Date Date invoice paid by Participating 03/ 31/ 2025 Agency Expense Status Reviewed N/ A Payee Vendor/Supplier Idemia Description Item( s) calculation 5) Rapid ID devices @ $ 3, 100 each Service Period ( if applicable) MDM software @ $ 2, 000 each ( October Method of Payment ( check #, ACH, 2025 —September 2026) credit care) Paid with Check # 25985 Documentation Purchase Order N/ A to Upload Invoice Proof of payment (cancelled check, ACH transfer log showing paid status, credit card statement) Contract Services Field Name Data Required Example Direct Cost TotalTotal costcost beingbeing requested requested forfor 9, 000 reimbursementreimbursement forfor reportingreporting monthmonth Expense Date DateDate invoiceinvoice paidpaid byby Participating Participating 03/ 31/ 2025 Agency Expense Status Reviewed N/ A Payee Vendor/Supplier Elm County Sheriffs Office Description Short expense description Software configuration and ServiceService PeriodPeriod ( ( ifif applicable)applicable) programming for September 2025 Item( s) calculation 120 hours at $ 75/ hour Method Method ofof PaymentPayment ( ( checkcheck #, #, ACH,ACH, Paid by ACH credit card) Documentation Purchase Order (if applicable) N/ A toto UploadUpload Invoice Service Log/ Documentation Proof of payment (cancelled check, ACH transfer log showing paid status, credit card statement) Budget Reporting Period and Payment Requests The Participating Agency is responsible for closing each budget reporting period within the electronic grant management system on a monthly basis. The system will aggregate all expenses entered ( based on expense date) for the associated reporting period, which will be used to generate a Payment Request as outlined below. For any budget reporting period with associated expenses, the Participating Agency is responsible for creating and submitting the payment request in the electronic grant management system and linking the respective budget reporting period( s) accordingly. The closing of each budget reporting period, and submission of the payment request is due no later than 30 days after the end of each reporting period as shown in the table below. 9 of 23  Period Due Date Period Due Date 01 02/ 17/ 2025 — 02/ 28/ 2025 03/ 30/2025 10 11/ 01/ 2025 11/ 30/2025 12/ 30/2025 02 03/ 01/ 2025 —03/ 31/ 2025 04/ 30/2025 11 12/ 01/ 2025 12/ 31 /2025 01/ 30/2026 03 04/ 01/ 2025 —04/ 31/ 2025 05/ 30/2025 12 61/ 01/ 2026 01/ 31/ 2026 02/ 28/ 2026 04 05/ 01/ 2025 —05/ 31/ 2025 06/ 30/2025 13 02/ 01/ 2026 02/ 28/2026 03/ 30/2026 05 06/ 01/ 2025 —06/ 30/2025 07/ 30/2025 14 03/01/ 2026 03/ 31/ 2026 04/ 30/2026 06 07/ 01/ 2025 —7/ 31/ 2025 08/ 30/ 2025 15 04/ 01/ 2026 04/ 30/ 2026 05/ 30/ 2026 07 08/01/ 2025 —08/ 31/ 2025 09/ 30/2025 16 05/ 01/ 2026 05/ 31/ 2026 06/ 30/2026 08 0/ 17 09/01/ 2025 —09/ 30/202510 3/ 2025 06/ 01/ 2026 06/ 30/ 2026 07/ 30/2026 09 10/ 01/ 2025 — 10/ 31/ 2025 11/ 30/ 2025 18 Final Reconciliation 08/ 30/2026 For any budget reporting period that ended prior to the activation of this award in the electronic grant management system, the Participation Agency shall enter all expenses and close the associated budget reporting period( s) within 45 days from activation. In this instance, the Participating Agency may link all prior reporting periods to the first payment request. All other payment request shall only be linked to one reporting period, unless exceptions are granted from the Board' s grant supervisor. If no expenses were incurred during a particular budget reporting period, the Participating Agency shall close the associated budget reporting period as a $ 0. 00 reporting period. This will not get aggregated into a Payment Request, and the Participating Agency is exempt from submitting a payment request for that period, as there are no associated expenses to request reimbursement for. Payment Request Submission Certification By submitting a payment request in the electronic grant management system, the Participating Agency certifies that all costs claimed for reimbursement were incurred in accordance with the terms and conditions of this agreement. The Participating Agency must certify the following statement when submitting their payment request: Pursuant to the State Board of Immigration Enforcement's data collection requirements described in Section 908. 1031( 3)( e), Florida Statutes, by submitting this payment request, I attest to the best of my knowledge that my organization collects and reports the individualized data points outlined in Section V of the award agreement relating to: ( 1) interactions/ encounters with a suspected unauthorized alien; ( 2) summary data for law enforcement agencies; and ( 3) if my organization operates a county detention facility, my organization reports the summary data for detention facilities. I understand that if my organization is later found to not be in compliance with all requirements, we will forfeit our grant reimbursement eligibility for the remainder of the fiscal year." The Board' s grant management team will review compliance with data collection prior to processing any request for reimbursement. If an agency is not reporting the required data collection elements, the Board' s grant management team will reject the associated payment request. The Participating Agency may resubmit the rejected payment request once compliance with the data collection requirements is achieved. Payment Request Approval and Reimbursement Per s. 908. 1033, F. S., this is a cost -reimbursement agreement only. No cash advances can be administered under this program. Funds will be distributed to the Participating Agency in conjunction with the receipt, review, and approval of a payment request and all required supporting documentation as outlined above. All payment requests submitted to the Board will be reviewed and audited in accordance with applicable state financial assistance 10 of 23 rules, regulations, statutes, and Department of Financial Services guidelines. Additional supporting documentation may be requested by the Board prior to approving any payment request. The State of Florida' s performance and obligation to pay under this agreement is contingent upon the legislative appropriation, availability of funds, and is subject to any modification in accordance with Chapter 216, F. S., or the Florida Constitution. The Board will administer and disburse funds under this agreement in accordance with s. 215. 97, s. 215. 971, s. 215. 981, and s. 215. 985, F. S. The Board' s determination of acceptable expenditures shall be conclusive. Payments will be disbursed in the form of a paper check (warrant) or via direct deposit (EFT) in accordance with s. 215.422, F. S. This election is determined by the Participating Agency's own selection in the state' s vendor information system. A Participating Agency that wishes to enroll in direct deposit for payments from the state must complete and submit a