Fort Walton Beach Council agenda — 09-24-13--regular — reading text

lication$ Fee Subtotal- 11, 845. 00 15. 266. 00 Concurrnt Session. - Monthly Accau Fees 30 ASP LEAR Environment 4, 50000 System Total: S 11, 845. 00 It 19,] 98. 00 r Start-Start- UpUp FeeFee isis basedbased onon useuse ofof SunGardSunGard PublicPublic Sector'Sector' ss StandardStandard ASPASP ImplementationImplementation Methodology.Methodology. NumberNumber ofof ConcurrentConcurrent SessionsSessions listedlisted aboveabove usedused inin thethe calculationcalculation forfor thethe MonthlyMonthly AccessAccess Fees.Fees. ChangesChanges toto thethe numbernumber ofof ConcurrentConcurrent SessionsSessions maymay impactimpact thethe MonthlyMonthly AccessAccess FeeFee 3.3. PaymentPayment Terms:Terms: StartStart - - UpUp Fee:Fee: 5050% % duedue uponupon executionexecution ofof thisthis OrderOrder FormForm andand 50%50% duedue OctoberOctober 1,1, 20082008 ASPASP Agreement,Agreement, ScholuleScholule AA- - OrdaOrda FmmFmm FLWFLW M5nM5n - - 11 ASPOrderASPOrder Form-Form- SIpOaMc SIpOaMc verver 0101.0101. 0808 PagePage l asas VietnamVietnam  anueualuWW a deml)JEWOremlloS dSV Pre6unS: 9Z9Z) 8o- ZO- 90 luawaaft pie6unS leui6iaO quawgoellV 9 y Nad Monthly Access Fee: The initial Monthly Access Fee will be due June I, 2008. Subsequent Monthly Access Fees will be y due on the first of the month thereafter. Monthly Access Fees will be invoiced in advance on a monthly basis. In accordance with Section 15. 2 of the Agreement, Customer represents that it shall endeavor to encumber sufficient funds to cover the annual amounts listed below. Customer shall to t provide SunGard Public Sector written notification of its intent to continue said Monthly Access Fees no less than thirty (30) days prior to the end of the current twelve ( 12) month period. Provided Customer encumbers such funds, Monthly Access Fees for the products and services listed in this Schedule A —Order Form will be billed at the rates below: . June 1, 2008 - September 30, 2008: $ 15, 507.39 per month or $62, 029. 56 partial year; October 1, 2008 - September 30, 2009: $ 19, 786. 00 per month or $237,432. 00 per yen' October 1, 2009 - September 30, 2010: $ 20, 380.00 per month or $244, 560. 00 per yew; October 1, 2010 - September 30, 2011: $ 20, 991. 00 per month or $251, 892. 00 per year; October 1, 2011 - September 30, 2012: $ 21, 621. 00 per month or $259,452. 00 per year; October 1, 2012 - September 30, 2013: $ 22, 270. 00 per month or $267, 240. 00 per yen; Following sixty-four (64) months after the initial Monthly Access Fee is due under this Schedule A — Order Form, Services will be provided on a year- to -year basis provided the Customer exercises the option and pays the then current Monthly Access Fee. Travel and Living Expenses: Travel and living expenses are in addition to the prices quoted above and will be invoiced as incurred and shall be governed by the Sm Oard Public Sector Corporate Travel and Expense Reimbursement Policy. Travel and living expenses actually incurred in prior months for which SunGard Public Sector is seeking reimbursement, shall also be invoiced monthly. Notes: 1 Beginning October 1, 2008 Customer' s Monthly Access Fees for the twelve month period ending September 30, 2009 will be at the rates listed in Section 2. Monthly Access Fees are based on the products listed in Section 2. r Customer' s existing ACOM software licenses shall be transferred from Customer to SunGard Public Sector. The ACOM software will be loaded and hosted on the SunGerd Public Sector hardware. ACOM software maintenance will be billed with Customer' s Monthly Access Fees and SunGard Public Sector will rerrdt annual maintenance fees to ACOM. 3 Following the execution ofthis Schedule A -Order Form, any new Retrofit Modifications provided by S= Owd Public Sector will be added to the next annual renewal period, pursuant to Section 6 below. 4. Maintenance Credit: A credit in the amount of the unused portion of maintenance paid by Customer shall be applied toward Customers Monthly Access Fee. The unused portion of paid maintenance will consist of the amount unused as of June 1, 2008. Provided Customer executes the Agreement and this Schedule A -Order Form prior to June 1, 2008, the amount of Customer' s unused maintenance shall be $62, 029. 56. 5. Maintenance Termination: Upon commencement of billing for the Monthly Access Fee, Customer acknowledges the termination of their current maintenance billing for the above listed applications in the " Existing Products Hosted and Non - Hosted ( Currently Licensed)" and " Existing Third Party Products ( Currently Licensed)" section( s). SunGard Public Sector shall continue to provide Customer with maintenance of these produces until the transition to the ASP Environment is complete, at which time maintenance will be terminated. 6. Modification Retrofits. For each non -standard Application in library HTEMOD that was written by SunGard Public Sector or any Application that has had custom modifications performed by SunGwd Public Sector at the Customer' s request, SunGwd Public Sector will perform all necessary programming to ensure that the program is compatible with each new software release, version, or program temporary fix made available by SunGard Public Sector. Fees for Modification Retrofits to be maintained are determined on an annual basis. This determination is based upon the number of modified objects prior to the beginning of each annualized ASP Term multiplied by the then current rate charged per object. ASPAarcemeu4Schedule A - Order Form FLWB49D553 -1 ASP rFmm - 5 - I9 Ua. doc  00ueualuI9W aaewpreHlareAtgoS dSV pre6unS : SZSZ) 80- ZO- 90 1uawaar6V pae6unS leui6uO : luawyaellV n a a N 7. Hardware: Customer is responsible for providing the DMS Server. The DMS Server shall reside at Customers site for ease of a management. The Click2Gov Server shall reside at SunGard Public Sector' s Lake Mary office. The Click2Gov Server is owned by SunGard Public Sector and is not the property of the Customer. The VPN Concentrator Option includes a router, which will be provided by SunGard Public Sector to Customer as shown in Section 2 above. The router is, and shall remain, the property o y SuaGard Public Sector The terms and conditions contained in this Schedule A —Order Form, including the prices, will be honored as set forth herein, provided this Schedule A—Order Form is fully executed by May 30, 2008. The attached Standards Sheet is applicable to the services ordered above. CITY OF FORT WALTON BEACH, FL SUNGARD P IC SECTOR, INC. Op "' I Authorized Signature ' " 1 AGMtft Sok tnrc VP, SunGard Public Sector Inc khan c Print Name & T e_ Print Name & Title 4/ L ," 4- May 19, 200 Date Date ASP Ag — m& hW4h A - 0N F.— FLWB- &8W51 - 1 ASP ON Fw - 5 - 1 M&ftc  aoueumulepy auempueHlauemtyoS dSV pue6unS : SZSZ) 90- Zo- go 4uawaau6y pue6ung leul6uo : tuawyoeAtl a a SUNGARD' PUBLIC SECTOR o° YU' a ASP iSeries Standards Sheet Attachment to Schedule A —Order Form) 1. Terminology Term Definition Host Computer System All hardware and software hosted by Surl Public Sector on behalf of the customer. This includes the !Series, Wintel servers and preferred 3b party software. ISp Internet Service Provider