Fort Walton Beach Council agenda — 11-23-2010 Regular — reading text

not been included in a prior statement of plan. g. 1. e) The City will not receive income from any float funded activities. g. 1. f) The City has not undertaken any " urgent needs" activities. g.2) HOME. Not Applicable. h) Monitoring Standards and Procedures. Program evaluation and monitoring is the means by which the City provides administrative oversight and performance testing of activities undertaken through HUD assistance under this Consolidated Plan. Evaluation and monitoring applies to both activities directly undertaken by the City as well as sub -recipient and other work or services performed on a contractual basis. Monitoring of the CDBG program will be carried out in -house by the City' s Engineering Services Department staff with the intent of providing technical assistance in program administration and activities. Monitoring will be used to ensure that activities carried out are in furtherance of the plan and meet the goals and objectives set forth in the Consolidated Plan. The monitoring will be on a monthly basis to ensure that program activities are being accomplished in a timely manner. For rehabilitation projects, the City will ensure that all files are complete and that building permits were issued which ensures that final inspections are conducted and all building /housing codes have been met for all rehab work. It is the intent of monitoring activities that they be conducted in a positive and proactive manner, identifying and resolving problems early during an activity, providing technical feasible assistance when and necessary, maintaining communication and feedback on performance, any required reporting, and ongoing compliance with terms of the assistance and contract. Education, particularly in the case of sub -recipient types of activities, is an important element of the monitoring process. Prior to execution of a sub -recipient or other agreement, requirements are further reviewed with an explanation to the parties, including the compliance and performance measures, and additional materials or information is provided as appropriate. Ongoing evaluation is the primary mechanism for tracking performance and compliance. In the case of individual activities and sub -recipient agreements, disbursement of funds is tied to maintenance of compliance through each disbursement, including proper documentation of cost through that disbursement. Ongoing compliance is measured against the specifics of the particular agreement. Satisfactory resolution of any compliance or performance difficulties at the time of a planned disbursement is required prior to disbursement. From time to time, sub -recipients who are not progressing on their project are requested to submit a written report to the City' s Community Development Block Grant Division indicating why the project has been delayed, and what plans have been prepared to assure that the project will be completed in a timely fashion. The goal of the City' s monitoring process is to identify deficiencies and to see that these are addressed in order to improve the sub -recipient' s performance before it becomes a concern. h. 1) Progress Measures. In the case of sub -recipient and other forms or agreements or contracts for individual activities, the measurement of progress will vary depending upon the type of activity and the specific schedule, reporting and other benchmarks established for the particular activity.  Table 3C Consolidated Plan Listing of Projects Jurisdiction' s Name: City of Fort Walton Beach Priority Need: Administration / Planning Project Title: CDBG Program Administration / Planning Description: The CDBG program administration and planning by City staff. Objective Category: ® Suitable Living Environment ® Decent Housing ® Economic Opportunity Outcome Category: ® Availability / Accessibility ® Affordability ® Sustainability Location / Target Area: Community Wide Street Address: 105 Miracle Strip Parkway SW City, State, Zip Code: Fort Walton Beach, Florida 32548 Specific Objective Number: Project ID: Funding Sources: HUD Matrix Code: CDBG Citation: CDBG $ 28, 444 21A 570. 206 Type of Recipient: CDBG National Objective: ESG city 1 Benefit low /moderate income Start Date : Completion Date: HOME 10/ 01/ 2009 09/ 30/ 2010 Performance Indicator: Annual Units: HOPWA Expenditure of Funds 28, 444 Local ID: Units Upon Completion: Total Formula 28, 444 Prior Year Funds The primary purpose of the project is to help: the Homeless Assisted Housing Persons with HIV /AIDS PHA Persons with Disabilities Public Housing Needs Other Funding Total $ 285444  Table 3C Consolidated Plan Listing of Projects Jurisdiction' s Name: City of Fort Walton Beach Priority Need: Owner Occupied Housing Project Title: World Changers / City Changers Description: This project assists approximately 20 low /moderate income homeowners by providing materials to replace roofs and/or paint the exterior of the home with labor provided by World Changers and City Changers. Objective Category: Suitable Living Environment ® Decent Housing Economic Opportunity Outcome Category: Availability / Accessibility Affordability ® Sustainability Location / Target Area: Community Wide Street Address: 105 Miracle Strip Parkway SW City, State, Zip Code: Fort Walton Beach, Florida 32548 Specific Objective Number: Project ID: Funding Sources: HUD Matrix Code: CDBG Citation: 14A CDBG $ 355000 570.202 Type of Recipient: CDBG National Objective: ESG 10 Housing Units 1 Benefit low /moderate houses Start Date: Completion Date: HOME 10/ 01/ 2009 09/ 30/ 2010 Performance Indicator: Annual Units: HOPWA Number of Housing Units 20 Housing Units Local ID: Units Upon Completion: Total Formula 20 Housing Units Prior Year Funds The primary purpose of the project is to help: the Homeless Assisted Housing Persons with HIV /AIDS PHA Persons with Disabilities Public Housing Needs Other Funding Total $ 355000  Table 3C Consolidated Plan Listing of Projects Jurisdiction' s Name: City of Fort Walton Beach Priority Need: Youth Services Project Title: Chester Pruitt Youth Enrichment Program & After -School Tutoring Description: This program provides after -school and summer programs that engage, enrich, and instruct youth in low /moderate income neighborhoods. Objective Category: ® Suitable Living Environment Decent Housing Economic Opportunity Outcome Category: ® Availability / Accessibility Affordability Sustainability Location / Target Area: Target Area 1 Street Address: 15 Carson Drive SE City, State, Zip Code: Fort Walton Beach, Florida 32548 Specific Objective Number: Project ID: SL 1 Funding Sources: HUD Matrix Code: CDBG Citation: CDBG $ 20, 000 05D 570. 201 e Type of Recipient: CDBG National Objective: ESG 01 People 1 Benefit low /moderate income Start Date: Completion Date: HOME 10/ 01/ 2009 09/ 30/ 2010 Performance Indicator: Annual Units: HOPWA of Youth & Hours Tutoring 40 Youth / 275 Hours Local ID: Units Upon Completion: Total Formula 40 Youth / 275 Hours Prior Year Funds The primary purpose of the project is to help: the Homeless Assisted Housing Persons with HIV /AIDS PHA Persons with Disabilities Public Housing Needs Other Funding Total $ 209000  Table 3C Consolidated Plan Listing of Projects Jurisdiction' s Name: City of Fort Walton Beach Priority Need: Public Facility Project Title: Gregg Chapel A.M.E. Church Daycare Playground Fencing Description: This project will provide new brick and aluminum perimeter fencing around the daycare' s playground area. Objective Category: ® Suitable Living Environment Decent Housing Economic Opportunity Outcome Category: ® Availability / Accessibility Affordability Sustainability Location / Target Area: Target Area 1 Street Address: 34 Carson Drive SE City, State, Zip Code: Fort Walton Beach, Florida 32548 Specific