Fort Walton Beach Council agenda — 11-23-2010 Regular — reading text

817, 966 1 817. 966 FY 2009 -10 Adopted Budget 18, 609, 321 Budget Amendment # 1 1, 283 Budget Amendment #2 Budget Amendment #5 142, 478 Budget Amendment #6 121, 138 Budget Amendment #-y 817, 966 General Fund - Amended Budget 19, 692, 186 Law UN I'KUS'I' FUND Revenue Account & Amount Expense Account & Amount Comments Citizens Police Academy Alumni 102- 1600- 389- 9100 1, 771 102 -1820 -521 -5223 1, 771 Designated fund balance Explorer Post 102- 1600- 389 -9100 228 102 - 1820 -521 -5224 228 Designated fund balance 1, 999 1, 999 FY 2009 -10 Adopted Budget 16, 825 Budget Amendment #5 1, 385 Budget Amendment # E 7, 913 Budget Amendment #7 1, 999 Law Enf Trust Fund - Amended Budget 28, 122 UTILITIES FUND Revenue Account & Amount Expense Account & Amount Comments Early Retirement Incentive Program 401 - 1600- 389 -9300 66, 303 401 - 1500 -536 -1216 34, 003 Incentive 401 - 1500 -536 -1216 32, 300 Final Leave FY 2009 -10 Adopted Budget 8, 397, 890 Budget Amendment # 1 276, 300 Budget Amendment #5 41, 000 Budget Amendment # E 421, 963 Budget Amendment #7 66, 303 Utilities Fund - Amended Budget 9, 203, 456 U:\ Agenda Prep\20101123 \2 Resolutions \Res 2010 -40, FY 2009 -10 Yr End Budget Amend \BA #7 amend FYI yr end.xls 11/ 18/2010 11: 18 AM  CITY OF FORT WALTON BEACH Memorandum DATE: November 18, 2010 TO: Bob Mearns, City Manager FROM: Brandy Wunker, Finance Director Charlotte Dunworth, Budget & Grants Manager SUBJECT: FY 2010 -11 Budget Amendment (Resolution 2010 -41) 1. BACKGROUND 1. 1 Resolution 2010 -33, authorizing the budget for fiscal year 2010 -11, was adopted by City Council on September 22, 2010. The resolution provides for amendments to the budget by resolution with identification of expenditures and a corresponding revenue source. 2. DISCUSSION —Donation and Auney Carryovers 2. 1 Due to the timing of budget adoption, certain carryover amounts may change as a result of revenues received or expenses incurred after budget adoption. Therefore, these carryovers are adopted via a budget amendment after the final accounts payable run has posted for the prior fiscal year. 2. 1. 1 GENERAL FUND — A budget amendment in the amount of $27, 109 is proposed for donation and agency carryovers. The majority of these funds have been earmarked for specific projects, such as Hedrick Center lobby, Civil War Museum, and a Library microfilm machine. Others were donated for a specific purpose ( designated). Donation/Agency Revenue Amount Recreation Donations 1, 353 Concession Vending Machine 130 Aluminum Can Sales 3, 318 Library Donations 33445 Library Passports 1, 681 Museum Donations 5, 138 Museum Passports 81510 Earth Day Donations 362 4th of July 2, 597 Museum Endowment ( designated) 475 Museum Exhibits ( designated) 100 27, 109 3. DISCUSSION —Budget Amendment 3. 1 The adopted budget is periodically amended to reflect grant awards and other unanticipated activities. The proposed amendments are outlined below. 3. 1. 1 GENERAL FUND — The FY 2010 -11 budget is $ 17, 633, 614. A budget amendment in the amount of $4, 900 is proposed for the sale of K9 Indie  CITY COUNCIL MEETING November 23, 2010 Resolution Resolution 2010 -41 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, AMENDING THE FISCAL YEAR OCTOBER 1, 2010 THROUGH SEPTEMBER 30, 2011 BUDGET TO MAKE CERTAIN AMENDMENTS TO APPROPRIATIONS OF CITY FUNDS; AND PROVIDING AN EFFECTIVE DATE. Synopsis: Increases currentfiscal year budgetfor General Fund by $ 32, 000, the Utilities Fund budget by $ 386, and the Stormwater Fund budget by $ 36,300 due to additional unanticipated revenues and expenditures Agenda Item Number: 10. 3  and assistance with a second level FEMA appeal for deobligated Hurricane Dennis labor expense, resulting in a General Fund budget of 17, 638, 514. Purpose Amount Revenue Source Sale of K9 Indie 1, 500 Other Revenue FEMA Appeal 3, 400 Undesig. Fund Balance 4, 900 3. 1. 2 UTILITIES FUND — The FY 201 0 -11 budget is $ 7, 716, 168. A budget amendment in the amount of $386 is proposed for work associated with the CBIR Golf Reuse System unanticipated at the time of carryovers, resulting in a Utilities Fund budget of $7, 716, 554. Puipose Amount Revenue Source CBIR Golf Reuse System 386 Grant Funds 386 3. 1. 3 STORMWATER FUND —The FY 2010 -11 budget is $ 565, 000. A budget amendment in the amount of $36, 300 is proposed for Fountainhead Condo piping that did not arrive by year end as anticipated and was therefore not requested for carryover, resulting in a Stormwater Fund budget of 601, 300. PuKpose Amount Revenue Source Fountainhead Condo piping 36, 300 Unrestricted Net Assets; unused funds from prior year cancelled PO 36, 300 4. RECOMMENDATION 4. 1 Staff respectfully requests that City Council adopt Resolution 2010 -41 amending the FY 2010 -11 budget. Submitted by: Cha e Dunwort , Budget & Grants Manager Reviewed & Concur: Brandy Wunker, Finance Director Reviewed for Agenda: ---'' 11/ 18/ 10 Ro T. Mearns, City Manager U:\Budget \Budget 10- 11\ Budget Amendments \ #1 staff report 11- 23. doc  1 RESOLUTION NO. 2010 -41 2 3 4 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, 5 FLORIDA, AMENDING THE FISCAL YEAR OCTOBER 1, 2010 THROUGH 6 SEPTEMBER 30, 2011 BUDGET TO MAKE CERTAIN AMENDMENTS TO 7 APPROPRIATIONS OF CITY FUNDS; AND PROVIDING AN EFFECTIVE 8 DATE. 9 10 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT 11 WALTON BEACH, FLORIDA, THAT: 12 13 Section 1. Authority 14 Resolution 2010 -33, adopted on September 22, 2010, authorizes amendments to 15 the FY 2010- 11 budget by resolution. 16 17 Section 2. General Fund Ca , overs 18 Carryover funds for donation and agency accounts have been finalized and need 19 to be recorded. 20 a. Recreation Donations - $ 1, 353. 21 b. Concession Vending Machine - $ 130. 22 c. Aluminum Can Sales - $ 35318. 23 d. Library Donations - $ 3, 445. 24 e. Library Passports - $ 1, 681. 25 f. Museum Donations - $ 5, 138. 26 g. Museum Passports - $ 8, 510. 27 h. Earth Day Donations - $ 362. 4th 28 i. of July - $2, 597. 29 j. Museum Endowment ( designated) - $ 475. 30 k. Museum Exhibits ( designated) - $ 100. 31 Therefore, General Fund donation and agency account carryovers are 32 appropriated in the amount of $27, 109. 33 34 Section 3. General Fund Budget Amendment 35 a. The City received $ 1, 500 from the sale of K9 Indie. 36 b. The City incurred $ 3, 400 in expense associated with assistance in filing a 37 second