Fort Walton Beach Council agenda — 11-23-2010 Regular — reading text

503. 900( 2) Page 10 of 11 Effective Date 7 -29 -04  PART V —SUPPLEMENTARY INFORMATION LIST OF ATTACHMENTS LIST OF ATTACHMENTS. This application requires the submittal of Attachments to provide supplemental information. The application is not complete without the completed List ofAttachments. Please list all attachments that you are including with this application form. Attachment Number Form 62- 503. 900( 2) Page 11 of 11 Effective Date 7 -29 -04  CITY COUNCIL MEETING November 23, 2010 Resolution Resolution 2010 -40 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, AMENDING THE FISCAL YEAR OCTOBER 1, 2009 THROUGH SEPTEMBER 30, 2010 BUDGET TO MAKE CERTAIN AMENDMENTS TO APPROPRIATIONS OF CITY FUNDS; AND PROVIDING AN FFECTIVE DATE. Synopsis: Increases year end budgetfor General Fund by $ 30, 953 from other revenues and $ 787, 013from undesignatedfund balancefor early retirement payouts, and increases Law Enforcement Trust Fund by $ 1, 999for agency spending, and increases Utilities Fund by $ 66,203 for early retirement payouts Agenda Item Number: 10. 2  CITY OF FORT WALTON BEACH Memorandum DATE: November 18, 2010 TO: Bob Mearns, City Manager FROM: Brandy Wunker, Finance Director Charlotte Dunworth, Budget & Grants Manager SUBJECT: FY 2009 -10 Budget Amendment (Resolution 2010 -40) 1. BACKGROUND 1. 1 Resolution 2009 -40, authorizing the budget for fiscal year 2009 -2010, was adopted by City Council on September 16, 2009. The resolution provides for amendments to the budget by resolution with identification of expenditures and a corresponding revenue source. 2. DISCUSSION 2. 1 Per state statute, the budget may be amended up to 60 days after the end of the fiscal year. The proposed amendments are outlined below. 2. 1. 1 GENERAL FUND —The FY 2009 -10 budget is $ 18, 874, 220. A budget amendment in the amount of $ 817, 966 is proposed to record donation/ agency account revenues and early retirements, resulting in a General Fund budget of $19, 692, 186. Pu1pose Amount th Revenue Source 4 of July 2, 147 4th of July Revenue Senior Center 3, 383 Aluminum Can Revenue Library 7, 750 Library Passport Fees Museum 2, 800 Museum Passport Fees Earth Day 100 Earth Day Donations Library 5, 103 Library Donations Museum 25341 Museum Donations Recreation 7, 329 Recreation Donations Early Retirement Incentive Program 787, 013 Undesig. Fund Balance 817, 966 2. 1. 2 LAW ENFORCEMENT TRUST FUND — The FY 2009 -10 budget is 23, 123.A budget amendment in the amount of $1, 999 is proposed to record agency account spending, resulting in a Law Enforcement Trust Fund budget of $28, 122. Pu ose Amount Revenue Source Citizens Police Academy Alumni 1, 771 Designated Fund Balance Explorer Post 228 Designated Fund Balance 1, 999  2. 1. 3 UTILITIES FUND — The FY 2009 -10 budget is $ 9, 137, 153. A budget amendment in the amount of $ 66, 303 is proposed to record early retirements, resulting in a Utilities Fund budget of $9,203, 456. PuKpose Amount Revenue Source Early Retirement Incentive Prog 66, 303 Unrestricted Net Assets 66, 303 3. RECOMMENDATION 3. 1 Staff respectfully requests that City Council adopt Resolution 2010 -40 amending the FY 2009 -10 budget. Submitted by: Charlotte Dun orth, Budget & Grants Manager Reviewed & Concur: Brandy Wunker, Finance Director Reviewed for Agenda: ",... --' 11/ 18/ 10 R rt T. Mearns, City Manager  I RESOLUTION NO. 2010 -40 2 3 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, 4 FLORIDA, AMENDING THE FISCAL YEAR OCTOBER 1, 2009 THROUGH 5 SEPTEMBER 30, 2010 BUDGET TO MAKE CERTAIN AMENDMENTS TO 6 APPROPRIATIONS OF CITY FUNDS; AND PROVIDING AN EFFECTIVE 7 DATE. 8 9 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT 1o WALTON BEACH, FLORIDA, THAT: 11 12 Section 1. Authority 13 Resolution 2009 -40, adopted on September 16, 2009, authorizes amendments to 14 the FY 2009 -10 budget by resolution. 15 16 Section 2. General Fund Budget Amendment 17 a. The City received $ 2, 147 in Fourth of July revenues. 18 b. The City received $ 3, 383 in Senior Center aluminum can revenues. 19 c. The City received $ 7, 750 in Library passport fees. 20 d. The City received $2, 800 in Museum passport fees. 21 e. The City received $ 100 in Earth Day donations. 22 f. The City received $ 5, 103 in Library donations. 23 g. The City received $ 2, 341 in Museum donations. 24 h. The City received $ 7, 329 in Recreation donations. 25 i. City Council authorized an early retirement incentive program on June 1, 2010, 26 with incentive payouts totaling $ 370, 669 and final leave payouts totaling 27 $ 416, 344. 28 Therefore, there is appropriated $ 30, 953 from other revenues and $ 787, 013 from 29 undesignated fund balance, increasing the General Fund budget from $ 18, 874, 200 to 30 $ 195692, 186. 31 32 Section 3. Law Enforcement Trust Fund Budget Amendment 33 a. The Citizens Police Academy Alumni spent $ 1, 771. 34 b. The Explorer Post spent $ 228. 35 Therefore, there is appropriated $ 36 1, 999 from designated fund balance, increasing the Law Enforcement Trust Fund budget from $26, 123 to $ 28, 122. 37 38 Section 4. Utilities Fund Budget Amendment 39 City Council authorized an early retirement incentive program on June 1, 2010, 40 with incentive payouts totaling $ 34, 003 and final leave payouts totaling $ 32, 300. 41 Therefore, there is appropriated $ 66, 303 from unrestricted net assets, increasing the 42 Utilities Fund budget from $ 9, 137, 153 to $ 9, 203, 456. 43 44 45 46 Section 5. Effective Date 47 48 This resolution shall take effect immediately upon approval by the City Council and signature by the Mayor. 49 50 51 52 53 Adopted Mike Anderson, Mayor 54 55 56 Attest: 57 Approved for Form and Legal Sufficiency: 58 59 60 Helen Spencer, City Clerk Hayward Dykes, City Attorney 2of2  FY 2009 -10 Budget Amendment #7 Resolution 2010 -40 GENERAL Ft1ND Revenue Account & Amount Expense Account & Amount Comments 4th of July 001 - 1500- 369 -9000 2, 147 001 - 0100- 511 -4801 2, 147 Carryover via BA in FY 11 Aluminum Can Sales 001 - 1020- 366 -1001 3, 383 001- 1020 -572 -5223 3, 383 Carryover via BA in FYI Passport Fees - Library 001 - 1060- 341 -9110 7, 750 001 - 1060 -571 -5223 7, 750 Carryover via BA in FYI Passport Fees - Museum 001 - 1070- 341 -9110 2, 800 001 - 1070 -573 -5223 2, 800 Carryover via BA in FYI Earth Day 001 - 1200- 366 -1005 100 001 - 1200 -541 - 5223 100 Carryover via BA in FYI Library Donations 001 - 1060 -366 -1000 5, 103 001 - 1060 -571 -5224 5, 103 Carryover via BA in FYI 1 Museum Donations 001 - 1070- 366 -1000 2, 341 001 - 1070 -573 -5224 2, 341 Carryover via BA in FYI Recreation Donations 001 - 1000 -366 -1000 71329 001 - 1000 -572 -5225 7, 329 Carryover via BA in FYI Early Retirement Incentive Program 001- 1600 -389 -9100 787, 013 001- 1500 -519 -1216 370, 669 Incentive 001- 1500 -519 -1216 416, 344 Final Leave