Fort Walton Beach Council agenda — 11-23-2010 Regular — reading text

Rynearson in favor (Minich absent). CRA REQUEST FOR EXPENDITURE Consideration of a request for $20,000 to replace holiday lights in the CRA District. Tim Bolduc, Building Official, informed Council has before them a request to purchase holiday decorations for the CRA District in an amount up to $ 20,000 from the CRA' s promotional budget account. Mr. Bolduc stated the CRA reviewed options and made the recommendation to replace the snowflakes and install holiday lighting in the downtown area up to $ 20, 000.00. Mr. Bolduc explained using CRA funds for the decorations will help promote the downtown area, and that the themes and concepts provided in the proposal are consistent with those of the Downtown Merchants Group. Discussion ensued decorating the Uptown area along Eglin Parkway as well as the downtown area, and that has been discussed and will be looked at in the future. Valerie Wenzel, 29 County Club, Shalimar, discussed the importance of having holiday decorations in the downtown/ CRA district. Mr. Nabors moved to approve funding up to the amount of $25, 800, the higher option provided by Staff, to replace the holiday lights in the CRA District. Mr. Rigdon seconded motion. Mr. Holmes suggested since there is $ 40,000 in the CRA promotional account, now might be the time to continue moving up Eglin Parkway to the Uptown District with the holiday decorations, and that the CRA Board be given the latitude to invest the funds. Mr. Holmes amended the motion to increase the funding to not to exceed $ 40,000.00 to be used at the discretion of the CRA Board of Commissioners. Ms. gossom seconded motion. The Mayor called for the vote on the amendment and it carried by a vote of 4 to 2 with Holmes, gossom, Nabors, and Rynearson in favor and Reeves and Rigdon opposed ( Minich absent). The Mayor called for the vote on the motion, as amended, and it carried by a vote of 4 to 2 with Holmes, gossom, Nabors, and Rynearson in favor and Reeves and Rigdon opposed Minich absent). CITY MANAGER REPORTS --COUNTRY CLUB AVENUE RESIDENTS' MEETING The City Manager advised he will be conducting an informational meeting with the residents of Country Club Avenue on Monday, November 15 at 6 pm at the Golf Course meeting room to discuss findings of the traffic study. Regular Council 11/ 9/ 10 MAYOR/ COUNCIL COMMENTS Mr. Holmes stated the importance of promoting the City and that the holiday decorations are a way to do that. Ms. gossom advised she spent several days during the past two weeks with different City departments and employees and was very impressed with the thoroughness and ideas of the employees. Mr. Rigdon discussed the idea of consolidating services with the County in the future. Mr. Rynearson stated he was pleased with the attendance at the various soccer fields on Saturday mornings. The Mayor discussed the Military Sustainability Partnership that the City is involved in; the presence of the Police Department at several activities this past weekend; the ceremony for the swearing -in of the new sheriff; the possibility of adding a fee of $ 1. 00 on water bills for those who would like to contribute to the Fourth of July fireworks and asked Staff to come back with information; that he will be attending the Veterans' Day Ceremony at Beal Cemetery; and also mentioned the flag raising ceremony at Uptown Station on Veteran' s Day. ADJOURNMENT There being no further business, the meeting adjourned at 7: 28 pm. APPROVED: MAYOR: ATTEST: CITY CLERK lve Date Completed: 11/ 10/ 10  CITY COUNCIL MEETING November 23, 2010 Consent Agenda Amended Joint Use Agreement Synopsis: Amends earlier approved Agreement with the Countyfor the internal roadway serving the Judicial Complex Agenda Item Number: 8. 7  CITY OF FORT WALTON BEACH, FLORIDA MEMORANDUM Office of the City Manager DATE: November 18, 2010 TO: Honorable Mayor and Council Members FROM: Robert T. Mearns, City Manager SUBJECT: Amended Judicial Center Joint Agreement 1. Background 1. 1 In March 2010 City staff met with Okaloosa County staff to discuss the internal circulation roadway that would provide ingress and egress to the new Judicial Center and joint use of parking facilities. The plan was and is to use the existing loop road for circulation. 1. 2 The County intends to repave the entire loop road and parking areas to current standards and on the northern of the roadway construct a bus bay. 1. 3 Inspection of the legal description in the deed conveying the property from the City to the County revealed that the northern portion of the existing loop road was not conveyed with the rest of the property. 2. Discussion 2. 1 An option available to address this situation were to have a joint construction project wherein the County would build the portion of the road that lay on County property and the City would construct its portion. Maintenance would also take the same formula. 2. 2 The City has no immediate interest in, or funding for, such a project since the need was created by the Judicial Center; but does have an interest in using roadway and the parking area for sporting events and Fairground uses. 2. 3 Desiring to be cooperative with the County, the solution was to create an Agreement whereby the County would construct and maintain the road for the general public and allow the parking areas on an availability basis through a Joint Use Agreement between the City and County for the roadway lies immediately adjacent to the northern boundary of the County' s property and extends forty -four feet ( 44') northerly onto City property. The line extends 803. 40 feet from the east to west County property lines. The area consists of .81 acres. 2. 4 The roadway will built and maintained by the county and open to the public; as will the parking areas when not in use during hours of Judicial Center operations. 2. 5 After approval by the City Council on August 10, 2010 the Agreement was transmitted to the County for review and comment. The County Attorney provided some minor clarifications that do not alter the meaning or intent of the Agreement or Agreement between the City and County for the development of the property. 2. 6 The City Attorney has reviewed the amended Agreement and finds it to be legally sufficient.  JOINT USE AGREEMENT between OKALOOSA COUNTY, FLORIDA and CITY OF FORT WALTON BEACH, FLORIDA This Joint Use Agreement is made between the City of Fort Walton Beach, Florida, a municipality in Okaloosa County, Florida, ( " City "), and Okaloosa County, Florida, a political subdivision of the State of Florida, ( "County "), and shall be effective as of the date last executed by either party. 1. Purpose This agreement is pursuant to the provisions of the Interlocal Agreement between the City and the County regarding Purchase, Development, and Joint Use of Property Located at 1958 Lewis Turner Boulevard, Fort Walton Beach, Florida, recorded at ORB 2779, Page 4005 in the Official Records of Okaloosa County, and shall be construed as in compliance with a efit to Section 3, Joint Use Agreement, of the Interlocal Agreement. By the Interlocal Agreement, the parties acknowledged and agreed that the principal use of the County parcel of property shall be for the Courthouse annex extension building and that any joint use shall be secondary and at coordinated non -essential times. Subject to this condition the joint use of certain parking Areas and spaces on and access across the County' s property for the City' s governmental, emergency operations, recreational, and lease-or license- holder' s needs conducted or to be conducted on the City' s parcel is permitted. Therefore, for good and valuable consideration as set forth in the Interlocal Agreement, this agreement formalizes the gratuitous joint use of certain Areas of the City' s and County' s parcels for the benefit of the public. 2. City Parcel The City owns the real property situated at 1958 Lewis Turner Boulevard, Fort Walton Beach, Okaloosa County, Florida, which is more particularly described as: Commencing at a General Land Office monument dated 19375 2" pipe with brass cap, which is at the quarter section corner common to section 25 and 26, T -1 - S R -24- W, being also a corner of a tract of land conveyed to the Board of Public Instruction, Okaloosa County, Florida, on 30 December 1970, and a corner of a tract of land owned by the United States of America at Eglin Air Force Base; thence N 87 °48' 29" W, along the said boundary of said Board of Public Instruction tract which is along the boundary of said United States tract 1150. 83 feet to an unnumbered 4" x 4" concrete monument; thence S 01' 47' 58" W, along the boundary of said Board of Public Instruction tract which is along the boundary of said United States tract 902. 80 feet more or less to a rod with no cap and the point of beginning; thence continue S 01' 47' 58" W, 823. 38 feet more or less to an unnumbered 4" x 4" concrete monument on the northern right -of w - ay line of State Road 189; thence S 90 °00' 00" W, 599. 45 feet more or less Page 1 of 7 Judicial Center Joint Use Agreement 3. Recommendation 3. 1 Staff recommends that the Amended Joint Use Agreement between the city and Okaloosa County be approved.  thence N 00 °00'00" E, 173. 65 feet; thence S 90 °00' 00" W, 938. 86 feet; thence N 01' 47' 58" E, 698. 03 feet to a rod and cap # 4167; thence S 88' 12' 02" E, 1543. 00 feet to the point of beginning. The parcel described herein contains 26.27 acres, more or less and is a portion of Parcel 1 ( Tract 943) and a portion of Parcel 2 ( Tract 944) as recorded in the Official Records, Book 2663, Page 4937, Okaloosa County, Florida. 3. County Parcel The County owns the real property situated at 1968 Lewis Turner Boulevard, Fort Walton Beach, Okaloosa County, Florida, which is more particularly described as: Commencing at a General Land Office monument dated 1937, 2" pipe with brass cap, which is at the quarter section corner common to section 25 and 26, T -1 - S R -24- W, being also a corner of a tract of land conveyed to the Board of Public Instruction, Okaloosa County, Florida, on 30 December 1970, and a corner of a tract of land