Fort Walton Beach Council agenda — 11-23-2010 Regular — reading text

implementation, substantial amendment, and performance reporting /evaluating issues associated with the CDBG Program. 6. To allow affected or potentially affected citizens, agencies, and organizations to directly assist in shaping and guiding the impacts of the CDBG Program upon their neighborhood as well as the City. The City established a Citizen Advisory Committee ( CAC) of five members. Members are residents of the City with at least three of the members representing low- and moderate -income property owners. The CAC advises the CDBG staff as follows: 1. Review and prioritize applications for public services funds; and 2. Make Recommendations to the City Council on funding allocations for the CDBG Annual Action Plan each year; and Public hearings are the primary means of obtaining citizen views and responding to proposals and questions related to community development and housing needs, proposed CDBG activities, and past CDBG performance. In the event CDBG funds are granted by the State, the City of Fort Walton Beach conducts at least two public hearings in a location within the target area if possible to identify community development and housing needs, including the needs of low- and moderate -income persons, as well as other needs in the community that might be addressed through the CDBG program, and to review proposed CDBG activities and the past performance of the City of Fort Walton Beach in carrying out its CDBG responsibilities. Hearings are held at times and locations convenient to potential and actual beneficiaries whenever possible, and with accommodations for the handicapped. In the case of public hearings where a significant number of non -English speaking residents can be reasonably expected to participate, arrangements are made to have an interpreter present. ADOPTION OF THE FY 2009 -10 CDBG ANNUAL ACTION PLAN: The following is the adoption schedule for the FY 2009 -10 CDBG Annual Action Plan: March 22, 2009 — Public Notice appeared in the Northwest Florida Daily News ( copy attached) March 29, 2009 —CAC public meeting to discuss the CDBG program April 7, 2009 —Public Hearing at the Chester Pruitt Center at 6 pm for the 08/ 09 Grant ( Publicized on March 22, 2008, meeting the required 15 day notice period) May 14, 2009 — Public Service Applications due to City  22nd Hall Annex by 4: 30 p.m. ( Publicized on March meeting the 45 day notice period) June 29, 2009 — CAC meeting to review applications and recommend allocations for the FY 2009 -10 CDBG budget. July 10, 2009 — FY 2009 -10 CDBG Draft Annual Action Plan complete and made available for public comment on the City' s website. May 24, 2009 — Public Notice appeared in the Northwest Florida Daily News ( copy attached) July 27, 2009 — CAC meeting to provide final comments to the FY 2009- 10 CDBG Annual Action Plan and approve the Plan for submittal and consideration by City Council. August 11, 2009 — City Council consideration of the FY 2009 -10 CDBG 10th Annual Action Plan ( Publicized on July providing the required 30 -day notice period. The agenda for the City Council meeting is also publicized and the meeting is televised.) Plan submitted to HUD on August 12, 2009. A CAC meeting was held on November 4, 2010 to approve revisions to the original plan. Information and records regarding the proposed and past use of CDBG funds are available at the City of Fort Walton Beach Engineering Services Department, 105 Miracle Strip Parkway SW during regular office hours. Special communication aids can be made available to persons upon request. The City of Fort Walton Beach staff responds to written complaints and grievances in writing in a timely manner. When practicable, such written responses shall be made within fifteen working days. PROPOSED PROGRAMS FOR FY 2009 -10: The City of Fort Walton Beach Citizens Advisory Committee proposes the following programs for FY 2009 -10 funded with the entitlement of $142, 212 from HUD: Planning & Administration: The City of Fort Walton Beach Chief Building Official is responsible for the oversight of the CDBG program. This program helps to assess community needs, plan the use of resources, provide for citizen input and public information on programs, monitor and report on the use of CDBG funds and performance of programs, and assure compliance with HUD requirements. The Engineering Services Department, or designated representative, provides technical assistance to groups representative of persons of low- and moderate -income that request assistance in developing CDBG proposals. The level and type of assistance appropriate is determined by the Fort Walton Beach City Council based on its ability to provide or arrange for such assistance, the cost of providing such assistance, and other relevant factors. In FY 2009- 10, the administration fees account for $28, 444.20 of the overall FY 2009 -10 entitlement. World Changers: This program helps low- and moderate -income homeowners by replacing roofs and/ or painting the exterior of the home and supports the City Changers program, which is a City- initiated program to assist low- and moderate -income homeowners with yard work, constructing handicap ramps, painting the exterior of homes, and other minor projects. Because the labor is provided through the World  Changers program, which is a faith based /city partnership at no cost to the City, 20 to 30 homes are able to be re- roofed and/ or painted with $ 35, 000 from CDBG funds. Volunteer labor is provided in the City Changer program by local churches, youth groups, and military groups., These programs are very important and beneficial to the City. Chester Pruitt Youth Enrichment Program: This item includes a summer program, after -school program, and a year round tutoring program for approximately 40 -60 low - and moderate -income youth. A total of $20,000 has been allocated by the CAC for this program in FY 2009 -10. Gregg Chapel A.M.E. Church Daycare Playground Fencing: CDBG funds will be used to construct a brick and coated aluminum fence to enclose the daycare playground. A total of $ 15, 000 has been allocated by the CAC for this project, which will benefit up to 24 students. S4P Synergy: This year $ 6, 000 of CDBG funds will be used to purchase a natural gas generator for a disaster distribution location in the heart of the City which will be a central location to provide hot meals and supplies to people in the community. The natural gas generator will power the S4P church facility, which includes a soup kitchen and food pantry This project will benefit the residents of the greater Fort Walton Beach area and southern Okaloosa County, which includes Mary Esther, Cinco Bayou, Ocean City, Wright, and Shalimar. Infrastructure Improvements: The CAC approved a total of $ 37, 776. 80 for infrastructure improvements throughout the eligible areas of the CDBG programs. This item includes improvements to sidewalks, multi -use paths, curb and gutter, potable water mains and services, sanitary sewer mains and services, and stormwater infrastructure. The areas for improvements will be selected by the CAC on an as- needed basis and a list of projects will be developed throughout the year and added to the Action Plan. Note: All unexpended funding from FY 2008 -09 shall be re- allocated by the CAC in the FY 2009 -10 CDBG Annual Action Plan for selected projects as needed. The CAC approved the re- allocation of unexpended funds at the June 29, 2009 meeting. A table is provided on the following page of the proposed budget, projects and outcomes.  Table 1. FY 2009 -10 Proposed Budget_ Praieetc and Omtenmec Program Outcome Funding of Entitlement Administration / 285444 20. 0% Planning World Changers Providing Decent Housing — 359000 24. 6% Estimate approximately 20 single family homes will be re- roofed and /or painted Chester Pruitt Youth Providing a Suitable Living 2000 14. 1% Enrichment Program Environment —Estimate 40 youth will participate in the summer program, over 135 hours of tutoring, and over 400 six to twelve year olds will be assisted. Gregg Chapel Providing a Suitable Living 155000 10. 5% Daycare Playground Environment —Construct new Fencing brick and aluminum fencing around the playground to benefit up to 24 students. S4P Synergy Natural Providing a Suitable Living 65000 4.2% Gas Emergency Environment —Provide for the Generator installation of a new emergency generator at a disaster distribution site that will benefit the citizens of south Okaloosa County. Infrastructure Providing a Suitable Living 373768 26. 6% Improvements Environment —Construct improvements to sidewalks, multi- use paths, potable water, sanitary sewer, and stormwater systems. TOTAL FY 2009 -10 ENTITLEMENT 142, 212 100%  Funding Sources FY 2009 -10 Entitlement Grant ( includes reallocated funds) CDBG 1421212 ESG 0 Home 0 HOPWA 0 Total 142, 212 Prior Year' s Program Income NOT previously programmed or reported CDBG 0 ESG 0 HOME 0 HOPWA 0 Total 0 Total Estimated Program Income $ 0 Section 108 Loan Guarantee Fund $ 0 TOTAL FY 2009 -10 FUNDING SOURCES $ 142, 212 Other Funds $ 0 Submitted Proposed Projects Totals $ 0 Un- Submitted Proposed Project Totals $ 0 Note: Un- expended funds from FY 2008 -09 and previous years shall be reallocated as