Fort Walton Beach Council agenda — 11-23-2010 Regular — reading text

stated that the purpose of the meeting was for the Committee to approve the FY 2009 -10 Consolidated Annual Performance and Evaluation Report ( CAPER), which recaps how funds were spent last fiscal year in accordance with the Committee' s recommendations. Ms. Ducharme also informed the Committee' s agenda packet included the Public Notice for the CAPER which was published in the Daily News on October 23, 2010, and the Financial Summary Report prepared by the City' s Finance Department, which gives a breakdown of how the funds were spent. Discussion ensued on various sections of the CAPER including priority needs, goals, and objectives of the City outlined in the Consolidated Plan including providing decent affordable housing and a suitable living environment; the World Changers and City Changers Programs; and the planned Sound Side affordable housing development. The Chairman requested that the City provide any advertising in regards to the CAPER to Committee members so they can distribute it to various churches to make citizens aware of how funding is being spent. Mrs. Ponder moved to recommend to City Council approval of the FY 2009 -10 Consolidated Annual Performance and Evaluation Report ( CAPER) as presented and reviewed by the Citizens Advisory Committee. Mrs. Copeland seconded motion and it carried unanimously with Childers, Copeland, Gray, Jennings, and Ponder in favor. NEXT MEETING The next meeting of the CAC will be held on Thursday, November 4, 2010, at 12: 00 noon in the City Hall Annex Conference Room. ADJOURNMENT The meeting ended at 12: 30 pm. Ive Completed 10/ 26/ 10  CITY COUNCIL MEETING November 23, 2010 Consent Agenda Vehicle Procurement Synopsis: Purchase ofa 1. S ton payloadpick -up truckfrom state contract prices in the amount of $32, 028 for water operations Agenda Item Number: 8. 3  CITY OF FORT WALTON BEACH MEMORANDUM To: Robert T. Mearns, City Manager From: Michael D. Beedie, P. E., Engineering and Utility Services Director Date: November 12, 2010 Subject: Request to Purchase One ( 1) Ford F -250 Truck for Water Operations 1. BACKGROUND: 1. 1. In the FY 2010 -11 budget for the Utilities Fund, Staff requested the replacement of one ( 1) each F -250 King Cab Diesel with Lift Gate Truck ( Vehicle No. 2427) with a new F -250 King Cab Diesel with Lift Gate Truck. 2. DISCUSSION: 2. 1. The Purchasing Division contacted Hub City Ford, who was awarded the State Contract for utility trucks in Northwest Florida. 2. 2. A quote was obtained for the purchase of a Ford F -250 3/4 -ton extended cab pick- up truck with a 10, 000 -pound towing package and lift gate 3. FINANCIAL INFORMATION: 3. 1. The quoted price for the purchase was $ 32, 028. 00. 3. 2. In the FY 2010 -11 budget, funding for the purchase is provided for in Account No. 401 - 1310 -533 -6404 in the amount of $35, 000. 4. RECOMMENDATION: 4. 1. Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4. 01, Paragraph 4.01. 025 and the Purchasing Policies and Procedures, Staff requests City Council authorization to purchase one ( 1) each Ford F -250 4 x 2 pick -up truck with a 10, 000 -pound towing capacity, diesel engine, extended cab, and lift gate from Hub City Ford through State Contract No. 09 -17 -0908 in the amount of $32, 028. 00. 5. SIGNATURE BLOCK: 0- 00 01 5. 1. Submitted By: 11/ 12/ 10 Michael D. Beedie, P. E. Engineering and Utility Services Director 5. 2. Reviewed and Concur: Brandy Wunker, Finance Director 5. 3. Reviewed for Agenda: 11/ 18/ 10 R6,6rt T. Mearns City Manager  CITY COUNCIL MEETING November 23, 2010 Consent Agenda Contract For Services Synopsis: Approves contract with the Gail Easley Company to re -write the Land Development Code Agenda Item Number: 8A  CITY OF FORT WALTON BEACH MEMORANDUM Engineering & Utility Services Department To: Robert T. Mearns, City Manager From: Michael D. Beedie, P. E., Engineering & Utility Services Director Date: November 10, 2010 Subject: Consulting Services for Land Development Code ( LDC) Revisions 1. BACKGROUND: 1. 1 In early 2010, the Business Retention Panel submitted a list of recommendations to City Council centering on the streamlining of development reviews and permitting for the City. The major documents regulating development inside the City are the Comprehensive Plan, CRA Plan, Land Development Code, and Code of Ordinances. All four of these documents are in need of review and revision with the Comprehensive Plan and CRA Plan setting the foundation for the development of the other documents. 1. 2 On June 22, 2010, City Council approved the hiring of The Gail Easley Company to evaluate and revise the proposed evaluation and appraisal report ( EAR) based amendments to the Comprehensive Plan. The projected schedule for adoption of the EAR -based amendments to the Comprehensive Plan is as follows: 1. 2. 1 Final approval by Municipal Planning Board / Local Planning Agency on December 2, 2010 1. 2. 2 First Reading of Ordinances to City Council on January 11, 2011 1. 2. 3 Second Reading of Ordinances to City Council on January 25, 2011 1. 2. 4 Submittal to Department of Community Affairs for final approval in February 2011 1. 3 On July 7, 2010, the CRA Board of Commissioners approved the hiring of The Gail Easley Company and the University of Florida Urban and Regional Planning graduate program to complete the update to the CRA Plan. The projected schedule for adoption of the CRA Plan Update is as follows: 1. 3. 1 Final approval by CRA Board on January 5, 2011 1. 3. 2 Final adoption by City Council on January 25, 2011 1. 4 In reviewing and revising the Comprehensive Plan and CRA Plan, Mrs. Easley is also reviewing numerous other plans that the City has completed throughout the years, including the Vision Plan, Waterfronts Plan, Urban Master Plan, etc. in order to consolidate the information into less documents. 2. DISCUSSION: 2. 1 With the Comprehensive Plan and CRA Plan in the final stages of development and DCA approval, the next step in the process of consolidating and streamlining the City' s documents is the revision of the Land Development Code. 4. STAFF RECOMMENDATION: 4. 1 Staff requests City Council authorization for the City Manager to execute a contract with The Gail Easley Company of Crystal River, Florida to revise the Land Development Code for a not to exceed amount of $125, 000 with $ 107, 500 approved in the FY 2010- 11 budget and the remaining $ 17, 500 from the FY 2011 - 12 budget. 4. 2 Staff requests City Council authorization for the City Manager to approve any additional meetings or workshops that are necessary to complete the revised Land Development Code at a not to exceed amount of $3, 300 per meeting or workshop. 5. ATTACHMENTS: 5. 1 Professional Services Agreement for Land Development Code Revisions 5. 2 Scope of Services for Land Development Code Revisions 5. 3 LDC Findings & Recommendations Cover Letter, dated June 7, 2010 5. 4 Preliminary Review of the LDC Results, dated June 7, 2010 5. 5 Inventory of Documents Reviewed for Initial Analysis of LDC 6. SIGNATURE BLOCK: 0 6. 1 Submitted By: / 11/ 10/ 10 Michael D. Beedie, P. E. Engineering & Utility Services Director 6. 2 Reviewed and Concur: Brandy Wunker, Finance Director 6. 3 Reviewed for Agenda: 11/ 15/ 10 ert T. Mearns ty Manager  2. 2 In May 2010, the City contracted with The Gail Easley Company to perform an evaluation and analysis of the existing Land Development Code. On June 7, 2010, Mrs. Gail Easley submitted a summary of findings from the analysis of the LDC to Staff that included 34 pages of issues. The issues included duplication of regulations, lack of implementation of the provisions of the Comprehensive Plan, and deficiencies in the organization of the regulations. 2. 3 Since the City has contracted with The Gail Easley Company to revise the Comprehensive Plan and update the CRA Plan, Mrs. Gail Easley has developed intimate knowledge of the foundation documents required to revise the Land Development Code and will provide continuity in flow and development of each document. 2. 4 Staff requested a budget, scope, and schedule from The Gail Easley Company to revise the Land Development Code based on the newly developed Comprehensive Plan and CRA Plan. The Scope of Services includes the following tasks: 2. 4. 1 Task 1: Project Initiation — Conduct a Project Kickoff Meeting to coordinate details of the work program, task assignments, project schedule, and delivery of work products. 2. 4. 2 Task 2: Prepare Detailed Outline / Table of Contents — A detailed outline will be prepared to identify the contents of the LDC and to ensure a streamlined development of the codes. 2. 4. 3 Task 3: Prepare Updated / Revised Land Development Code — The chapters of the LDC will include zoning, design standards, landscaping and tree