Okaloosa County BOCC — September 16, 2014 — Minutes — reading text

PLEASE REPLY TO: 73 Eglin Pkwy NE Ft Walton Beach, FL 32548-4939 (850) 651-7240 FAX (850) 651-7242 401 &, James Lee Blvd, Grestview, FL 32536 (850) 689-6000 FAX (850) 689-5906 PETE SMITH OFFICE OF THE OKALOOSA COUNTY PROPERTY APPRAISER NON AD VALOREM ROLL CERTIFICATION The Lake Pippen Channel MSBU certifies the enclosed 2014 Non Ad Valorem Property Assessment Roll and a copy of the most recent assessment rate resolution to the Okaloosa County Property Appraiser. This information, along with the district’s official contact person and telephone number listed below, will be used by the Property Appraiser to advertise the district's assessments on the 2014 Truth In Millage (TRIM) Notices, Please list the official contact person and telephone number for printing on TRIM notices: Contact Person: Michael Fel| Telephone Number: (890 ) 463 - 00 Bu. Email Address: mfFelle cox.net NL LP | Signature of person returning documents g T-7- 14 Date Signature of PA Representative receiving documents Exhibit “A” July 7, 2014 Okaloosa County Public Works Via Email: aallen@co.okaloosa.fl.us Attention: | Amy Allen Parks Coordinator Regarding: Lake Pippen Channel (“MSBU”) Channel Maintenance Assessment Dear Ms. Allen: As required by Okaloosa County Ordinance 89-30 and Florida Statues (1988), Section 425.01(1)(q), an annual meeting was held of the Lake Pippen Channel MSBU Maintenance Advisory Committee and the Association’s Property Owners. By vote of the members in attendance at our duly called meeting (minutes attached), a majority agreed to raise the annual assessment from $400.00 to $425.00 per member for 2014. In accordance with our Uniform Collection Agreement with the Okaloosa County Tax Collector, we authorize the Tax Collector to impose and collect a non-ad valorem annual assessment of $425.00 per property owner listed on the approved tax roll (attached) on behalf of the MSBU. Please take the appropriate actions to implement our new assessment. Should you have any questions or require any additional information, please just give us a call. Respectfully Submitted, Lake Pippen Channel MSBU Advisory Committee a, Fell Chairman 1216 N. Lakeshore Dr. Niceville, FL 32578 (850) 279-6266 mffell@cox.net Copy to: Gina Toussaint Julie Wilson Okaloosa County Tax Collector Okaloosa County Property Appraiser gtoussaint@clerkofcourts.cc jwilson@okaloosapa.com Lake Pippen Channel “MSBU” 2014 Annual Board Meeting Minutes Call to Order: An Annual Meeting of the MSBU was held on 6/26/2014. The meeting convened at 6:00 P.M. and was held at the Lake Pippin Park with the following list attendees: Members Present: Michael Fell (Chairman), Dot Randle for Tony Randle, Steve White & Michael Ott Members Absent: John Forrester & Randy Anderson Quorum Present: Yes Others Present: Gary Brown, Jack Trevino, & Brad Everett Discussion Topics: 1, Approval of Minutes: a. Minutes of the 2013 Annual Meeting of the MSBU were approved. Copies are available upon request. 2. Financial Report a. Mr. Fell distributed a Balance Sheet along with a Revenue and Expense report he had prepared from the last P&L he received from an Accounting Clerk, with the Okaloosa County Clerk of Circuit Court. Mr. Fell indicated that no expenses have been accrued or paid in 2014 and that he was waiting on an updated report. According to the records posted on the Tax Collector's website, the county collected $10,805.50 in from lot owners in 2013. This was out of a projected total of $11,200. The difference was due to owners paying their assessments early and getting the up to 4% discount offered by the county for early payment of taxes. The fund balance should be approximately $64,365 at the beginning of the year and $75,229 as of 12/31/13. 3. Channel Status a. Mr. Fell reported that the channel was in good condition but the water depth was getting shallow due to accumulation of sand in the channel. Hopefully it will not require dredging again until 2015, unless we have a major storm. 4. Officer Nominations & Elections: a. No nominations for any new members were submitted and no current members resigned. All current members accepted another term as a member of the board. 5. Non-Ad Valorem Channel Maintenance Assessment: a. Mr. Fell distributed an updated reserve study he prepared that was based on the prior 15 years of expenses and a projection of the cash flow required for the next 20 years. According to the study the MSBU will have a positive cash flow up until Year 2030 if they continue to only fund $400 per lot per year. In order to ensure they keep a positive cash flow beyond 2030, they need to increase the annual assessment to $497 (one-time increase), or 2.48% annual increase, or $25 each year. i. Motion: Moved by Michael Ott and seconded by Steve White to increase the assessment to $425 per Owner. Motion Carried 4 to 0 (Present) 6, Other Business: a. Mr. Everett agree to assist when it came time to dredge the channel. Adjournment: The meeting was adjourned at 6:00 P.M. Secretary Date of approval Lake Pippen Channel (“MSBU”) Lake Pippin “MSBU” Page 2 of 2 June 26, 2014 2014 Annual Meeting Minutes