Fort Walton Beach Council minutes — 08-10-2010 regular — reading text

195 MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY OF FORT WALTON BEACH, FLORIDA AUGUST 10, 2010 INTRODUCTION A regular meeting of the City Council of Fort Walton Beach, Florida, was held on Tuesday, August 10, 2010, at 6: 00 p.m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, j oyce gossom, Dennis Reeves, Mike Minich, and Dick Rynearson Absent: Bobby Nabors Seat 6 Vacant Also Present: Robert Mearns, City Manager; Helen Spencer, City Clerk; Toni Craig, City Attorney; Department Directors and Media CALL TO ORDER The Mayor called the meeting to order and welcomed everyone. He requested anyone who wished to address Council to approach the podium after being recognized, then state his or her name and address for the record. INVOCATION/PLEDGE OF ALLEGIANCE Pastor James Pitts, New Zion Tabernacle Church, gave the Invocation and youth from the Church led in the Pledge of Allegiance. RECOGNITIONS— CENSUS 2010 The Mayor presented Public Information Officer Cam Johnson with recognition for the City from Census 2010 for the City' s support in the 2010 census. CONSENT AGENDA Mr. Reeves moved to approve the following Consent Agenda items. Mr. Holmes seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, and Rynearson in favor (Nabors absent, Seat 6 vacant). APPROVAL OF MINUTES Approval of the minutes of the Special and Regular Council Meetings of June 22, 2010. AGREEMENT WITH NAACP FOR PARK USE Approve agreement to permit the Okaloosa Branch NAACP to install engraved bricks in Chester Pruitt Park. TASK ORDER FOR RECLAIMED WATER FEASIBILITY STUDY To authorize the City Manager to execute a Task Order with CH2M Hill of Pensacola to complete a Reclaimed Water System Feasibility Study for a not to exceed amount of $50,000.00. BID AWARD FOR FOUNTAINHEAD DRAINAGE PIPE To award bid for materials for the purchase of 48" RCP for the Fountain Head Drainage Project to the lowest responsive, responsible bidder meeting all specification, Consolidated Pipe, in the amount of $36,299.76. CLARIFICATION OF LEASE TERMS Approve a lease amendment for the C. H. " Bull" Rigdon Fairgrounds lease relating to the calculation of the rent. UNITED WAY' S DAY OF CARING To authorize grants funding of $250 for city sponsorship of 15 city employees to participate in the United Way' s Annual Day of Caring. 196 Regular Council 8 - 10 -10 CRA APPOINTMENT CONFIRMATION To confirm the appointments of CRA Board Chairperson Doug Reed and Vice Chairperson Jenna L. Burger. CRA CONTRACT ATTORNEY FEE AGREEMENT To approve an Agreement with the law firm of Lewis, Longman and Walker, PA, to represent the CRA Board during the development of Sound Side. JOINT USE AGREEMENT To approve the Joint Use Agreement between the City and Okaloosa County for the internal roadway serving the Judicial Complex. RENEWAL OF MEDICAL INSURANCE To authorize the City Manager to execute an agreement with BCBS insurance provider PRM for medical insurance with an effective date of October 1, 2010. RESOLUTION 2010 -19: ACCEPT GRANT FOR MULTI -MODAL IMPROVEMENTS The Mayor read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING FUNDING THROUGH THE FLORIDA DEPARTMENT OF HEALTH AND THE OKALOOSA COUNTY HEALTH DEPARTMENT FOR MULTI -MODAL IMPROVEMENTS AS DESIGNATED IN THE TRANSPORTATION ELEMENT OF THE CITY' S COMPREHENSIVE PLAN; AUTHORIZING THE CITY MANAGER TO EXECUTE GRANT DOCUMENTS; AUTHORIZING THE ENGINEERING AND UTILITY SERVICES DIRECTOR TO OVERSEE THE PROJECT; AUTHORIZING A BUDGET AMENDMENT; AND PROVIDING FOR AN EFFECTIVE DATE. Michael Beedie, Engineering and Utility Services Director, advised the resolution accepts a $ 19, 000 non -match grant from the Okaloosa County Department of Health -Healthy Communities Program for the Ecoway Multi - Modal Transportation Plan Improvements. He said it will allow the City to move forward in promoting a pedestrian friendly community with striping, bike symbols and signage. Dr. Karen A. Chapman, County Health Department Director, expressed their appreciation for the opportunity to partner with the City on this important health initiative. The Mayor asked for public input. There was none. Ms. gossom moved to adopt Res. 2010 -19. Mr. Rynearson seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, and Rynearson in favor (Nabors absent, Seat 6 vacant). RESOLUTION 2010 -18: ACCEPT GRANT FOR BIORETENTION PROJECT The Mayor read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING FUNDING THROUGH THE FLORIDA DEPARTMENT OF HEALTH AND THE OKALOOSA COUNTY HEALTH DEPARTMENT FOR THE BURNETTE AVENUE BIO- RETENTION PROJECT; AUTHORIZING THE CITY MANAGER TO EXECUTE GRANT DOCUMENTS; AUTHORIZING THE ENGINEERING AND UTILITY SERVICES DIRECTOR TO OVERSEE THE PROJECT; AUTHORIZING A BUDGET AMENDMENT; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Beedie informed the resolution accepts a non -match $ 8, 000 grant from the Okaloosa County Department of Health PACE Program for the Burnette Avenue bio-retention pond to improve aesthetic and stormwater quality at the cul -de -sac at the end of Burnette Avenue NW as part of the Gap Creek Water Quality Improvement Study. Shawn May, Environmental Health Director for Okaloosa County, stated a mandate is for the County to work with local governments on projects that promote environmental health. Regular Council 8 - 10 -10 197 RESOLUTION 2010 -18 cont. The Mayor asked for public input. There was none. Mr. Rynearson moved to adopt Res. 2010 -18. Mr. Minich seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, and Rynearson in favor (Nabors absent, Seat 6 vacant). RESOLUTION 2010 -20: GRASSES IN CLASSES PROJECT The Mayor read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, PARTNERING WITH THE BAY AREA RESOURCE COUNCIL FOR THE GRASSES IN CLASSES PROJECT; AUTHORIZING THE MAYOR TO SIGN A LETTER OF SUPPORT; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY GRANT DOCUMENTS; AUTHORIZING THE ENGINEERING AND UTILITY SERVICES DIRECTOR TO OVERSEE; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Beedie stated the resolution accepts a non -match grant of $1, 200 from the Water Quality Initiative Fund for Grasses in Classes Program for NPDES Requirements and includes funding to construct a greenhouse at a local elementary school, thereby teaching students environmental lessons. The Mayor asked for public input. There was none. Mr. Minch moved to adopt Res. 2010 -20. Mr. Rynearson seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, and Rynearson in favor (Nabors absent, Seat 6 vacant). RESOLUTION 2010 -21: SIDEWALK CONSTRUCTION The Mayor read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING FUNDING THROUGH THE LOCAL AGENCY PROGRAM OF THE FEDERAL HIGHWAY ADMINISTRATION AND FLORIDA DEPARTMENT OF TRANSPORTATION THROUGH THE OKALOOSA -WALTON TRANSPORTATION PLANNING ORGANIZATION' S TRANSPORTATION ENHANCEMENT PROGRAM PROJECT PRIORITY LIST FOR SIDEWALK CONSTRUCTION; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL DOCUMENTS NECESSARY TO COMPLETE THE INITIATIVE; AUTHORIZING THE ENGINEERING AND UTILITY SERVICES DIRECTOR TO OVERSEE THE PROJECT; AUTHORIZING A BUDGET AMENDMENT; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Beedie explained this resolution accepts non -match FDOT grant of $180, 060 to fund sidewalks on Wright Parkway from US 98 to Mary Esther Cutoff. Mr. Beedie continued these projects have been submitted to the TPO each year since 1995, and are currently ranked first and third on the TPO' s project priority list. The Mayor asked for public input. Chris Gibson, 249 Brooks Street SE, asked if there are plans for sidewalks on the east side of Hollywood from Bay to Eglin. Mr. Beedie responded that portion of Hollywood is in the CRA Plan for future sidewalk improvements. There was no one else who wished to speak. Mr. Holmes moved to adopt Res. 2010 -21. Mr. Reeves seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, and Rynearson in favor (Nabors absent, Seat 6 vacant). NOMINATIONS FOR VACANT COUNCIL SEAT 6 The Mayor advised that nominations were made at the Council Meetings of June 22 and August 10 and that this is the final meeting for nominations to be made. Mr. Reeves nominated C.H. " Bull" Rigdon. 198 Regular Council 8 -10 -10 NOMINATIONS FOR VACANT COUNCIL SEAT 6 cont. Ms. gossom nominated Henry Kelley. The Mayor closed the nominations and advised the four nominees are Dean Covey, Bob Hudgens, C.H. " Bull" Rigdon, and Henry Kelley and the appointment will be made at the Council meeting of August 24. AUDITOR SELECTION The Finance Director informed the City issued an RFP for auditing services and received proposals from three firms: Carr, Riggs & Ingram; O' Sullivan Creel; and Saltmarsh, Cleveland & Gund. She continued that Florida Statutes requires specific selection procedures, including the selection of an audit committee to review each proposal and that the City Council shall inquire of qualified firms, select one of the firms recommended by the audit committee, and negotiate or delegate the negotiation of a contract. The Finance Director advised the final ranking of the firms, as scored by the audit committee, was 1) Carr, Riggs & Ingram; 2) O' Sullivan Creel; and 3) Saltmarsh, Cleveland & Gund. She said staff requests that Council review the qualified firms, select one and authorize the City Manager to enter into a three year contract with two optional renewals, with three years for each renewal term. The Mayor asked Council to report for the record who was contacted by any of the firms and when they were contacted. Mr. Holmes stated he was contacted twice by O' Sullivan Creel after the audit committee meeting. Ms. gossom stated she was not contacted by any of the firms but wished to disclose that Steve Riggs serves on the UWF Foundation and Mr. Sullivan serves on UWF' s Board of Trustees. She said she has interacted with both of them but not since this item has been under consideration. Mr. Reeves stated he had a couple of contacts in passing by O' Sullivan Creel after the audit committee meeting. Mr. Minich stated he had contact with O' Sullivan Creel after the audit committee meeting. Mr. Rynearson stated he spoke with O' Sullivan Creel after the audit committee meeting. Council received clarification from the City Attorney on the guidelines regarding communication during a bid process. The Mayor opened the floor for public comment. Steve Riggs with Carr, Riggs & Ingram, commented that all three firms would do an outstanding job for the City and noted the selection committee ranked their firm first. Julie Scott, 11 Stafford Circle, expressed her understanding that price is not a determining factor in selecting a firm but asked Council to take that into consideration. She