Fort Walton Beach Council agenda — 06-22-2010 Special-Budget Policy — reading text

raterate oror 5.5. 80978097 ( ( preliminary preliminary estimate)estimate) UnanimousUnanimous VoteVote ( ( 77 votes)votes) oror VoterVoter Referendum Referendum — — anyany higherhigher millagemillage raterate upup toto statutorystatutory limitlimit ofof 10.10. 00000000 mills.mills. IfIf CouncilCouncil desiresdesires to,to, thethe proposedproposed millagemillage raterate cancan byby setset tonight,tonight, therebythereby notnot requiringrequiring aa specialspecial meeting meeting onon JuneJune 29th.29th. RegardlessRegardless ofof whetherwhether oror notnot thethe proposedproposed millagemillage isis setset tonight,tonight, staffstaff requestsrequests consensusconsensus asas toto thethe policypolicy decisiondecision ofof whetherwhether thethe millagemillage raterate shouldshould bebe maintainedmaintained oror increasedincreased toto fundfund desireddesired serviceservice levels.levels. InIn addition,addition, ifif CouncilCouncil desiresdesires toto setset thethe proposedproposed millagemillage raterate atat thethe rolledrolled - - backback rate,rate, CouncilCouncil cancan dodo soso withoutwithout statingstating aa number,number, justjust thethe verbiageverbiage " " rolled-rolled- backback raterate asas thisthis numbernumber cannotcannot bebe finalizedfinalized untiluntil thethe certifiedcertified taxtax rollroll isis receivedreceived fromfrom thethe propertyproperty appraiser.appraiser. THANK YOU  CITY COUNCIL SPECIAL MEETING June 22, 2010 Special Meeting Agenda Discussion Budget Policy Synopsis: City Council will review the staffproposal on the preparation of the budget Agenda Item Number: 3. 2  CITY OF FORT WALTON BEACH Memorandum DATE: June 15, 2010 TO: Bob Mearns, City Manager FROM: Brandy Wunker, Finance Director Charlotte Dunworth, Budget & Grants Manager SUBJECT: General Fund resource allocation 1. BACKGROUND 1. 1 Staff held a Budget Policy Meeting with City Council on June 1 to discuss issues critical to developing the FY 2010 -11 budget. 1. 2 City Council reduced the estimated FY 2010 -11 budget deficit by $ 215K. The remaining FY 2010 -11 budget deficit is $ 1. 46M. 1. 3 Based on the outcome of the June 1 Budget Policy Meeting, staff found it necessary to develop a different approach to closing the budget gap. 2. DISCUSSION 2. 1 Staff has allocated the estimated FY 2010 -11 available General Fund resources based on the allocation of General Fund resources to each department /division in the current fiscal year. 2. 2 The total budget allocation is inclusive of personal services and operating expenses only —capital outlay, capital improvements, debt service, and transfers are excluded from the calculation. 2. 2. 1 Although the dollar amounts are provided below on a division level, the total budget reduction is required at the department or function level. 3. FINANCIAL INFORMATION 3. 1 Financial information is provided in Attachment A. 4 RECOMMENDATION 4. 1 Staff respectfully requests City Council endorsement of the proposed method for allocating the estimated available FY 2010 -11 General Fund resources. Submitted by: Charlotte Dunworth, Budget & Grants Manager Reviewed & Concur: 7 Brandy Wunker, Finance Director e0e Reviewed for Agenda: lalz% ert T. Mearns, City Manager 5  ATTACHMENT A Personal Operating 2009- 10 CC Appv' d 2009- 10 2010- 11 TARGET Services Expenses Budget Reductions Revised BUDGET REDUCTION 97, 300 318, 046 415, 346 2.4% 72, 000) 343, 346 2. 0% 314, 537 28, 808) City Council 220, 018 4, 501 224, 519 1. 3% 224, 519 1. 3% 205, 681 18, 838) City Manager Administrative Services 300, 769 75, 299 376, 068 2. 1% 376, 068 2. 2% 344,514 31, 554) Risk Management 51, 702 550, 031 601, 733 3.4% 601, 733 3. 5% 551, 245 50, 488) 215,981 170, 668 386, 649 2. 2% 386, 649 2. 20yo 354, 207 32, 442) Information Technology 203, 858 36, 229 240, 087 1. 4% 240, 087 1. 4% 219, 943 20, 144) City Clerk Finance 473, 513 125, 711 599, 224 3. 4% 599, 224 3. 4% 548, 946 50, 278) 116, 755 22, 436 139, 191 0. 8% 139, 191 0. 8% 127, 512 11, 679) Purchasing Non -Departmental 60,000 53, 000 113, 000 0. 6% 113, 000 0. 6% 103, 519 9, 481) General Government 1, 739. 896 1, 355, 921 3, 095, 817 17. 6% 72, 000) 3. 023, 817 17. 41',, 2, 801, 513 253, 712) Police 4, 608, 340 510, 847 5, 119, 187 29. 1% 5, 119, 187 29. 4% 4,689, 663 429, 523) Fire 3, 367, 554 188, 453 3, 556, 007 20. 2% 3, 556,007 20.4% 3, 257, 642 298, 365) Public Safety 7, 975, 894 699, 300 Recreation 778, 867 338, 349 1, 117, 216 6. 3% 13, 590) 1, 103,626 6. 30 1, 011, 027 92, 599) Parks 501, 394 169, 830 671, 224 3. 8% 671, 224 3. 9% 614,905 56, 319) 290, 916 57, 015 347,931 2. 0% 129, 000) 218, 931 1. 3% 200, 562 18, 369) Right -of -Way Senior Center 66, 425 41, 631 108, 056 0. 6% 108, 056 0. 60 98, 990 9, 066) 366, 549 94,461 461, 010 2. 6% 461, 010 2. 60V0 422,329 38, 681) Library Museum 210, 741 44,807 255, 548 1. 5% 255,548 1. 5% 234, 106 21, 442) Cemetery 147, 015 108, 107 1 255, 122 1. 4% 1 255, 122 1. 5% 233, 716 21, 406) Recreation Services 2, 361, 907 854, 200 3, 216. 107 453, 337 45,999 499, 336 2. 8% 499,336 2. 906' 457,439 41, 897) Engineering Services 206,482 20, 709 227, 191 1. 3% 227, 191 1. 3% 208, 129 19, 062) Building & Zoning Code Enforcement 134, 896 16, 148 151, 044 0. 9% 151, 044 0. 9% 138, 371 12, 673) Fleet 442,583 55, 570 498, 153 2. 8% 498, 153 2.9% 456, 356 41, 797) Facilities 556, 069 144, 606 700, 675 4. 0% 700,675 4.0% 641, 885 58, 790) Streets 278, 102 272,731 550, 833 3. 1% 550, 833 3.2% 504,616 46,217) 2, 071, 469 555, 763 2, 627 232 14 9';') 2 627, 232 15 1 2 377, 474 220, 437) Engineering Services Total General Fund 14, 149, 166 3, 465, 183 17, 614, 349 100. 0% 214Tn) 17, 399, 759 100. 0%. 16-,93VT4-U-- 1, 459, 919) SpecialSpecial Council,Council, JuneJune 22,22, 20102010