Okaloosa County BOCC — September 2, 2014 — reading text

Packet Pg. 122  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET CAPITAL OUTLAY CONSTRUCTION FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations for the bond anticipation note, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Capital Outlay Construction Fund be increased, as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Bond Anticipation Note – 2014 3160R-384314 $6,000,000 EXPENDITURES DEPT-ACCOUNT AMOUNT Shalimar Annex – Phase II 3160-562132 $2,843,920 Sheriff – Shalimar Building 3160-562224 $1,136,438 Crestview Courthouse – Expansion 3160-562281 $309,384 Budget Transfer – General Fund 3198-591001 $388,562 Reserves Future Capital Outlay 3199-599300 $1,321,696 Adopted this regular session the 2nd day of September 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 123  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET WATER & SEWER ENTERPRISE FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Enterprise Florida, Inc. (EFI) for the Shoal River military installation buffering project grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Water & Sewer Enterprise Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Water Supply - State 741402R-334310 $200,000 EXPENDITURES DEPT-ACCOUNT AMOUNT Land 741402-561300 $200,000 Adopted this regular session the 2nd day of September 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 124 Packet Pg. 125  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Matrix Payment Approval DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: Payment of the May 1 to July 2, 2014 contract payment invoice from Matrix Design Group requires Board approval. BACKGROUND: Matrix Design Group is under contract by Okaloosa County to provide consulting services related to the RESTORE Act. As a result of an additional opportunity to submit environmental projects for consideration under the National Fish and Wildlife Foundation grant program, staff requested Matrix to provide additional consulting that would not exceed the total amount of the company’s contract. The attached invoice reflects this additional consulting service under Task 2, surpassing the total fee in this task by $2,675.18. Since Matrix did not expend the total amount in the project expenses line, this overage amount can draw from this line and not exceed to total contracted amount of $147,436. OPTIONS: Approve/Disapprove Matrix contract payment RECOMMENDATIONS: Staff recommends Board approve payment of the May 1 - July 2, 2014 invoice from Matrix Design Group. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 126 Packet Pg. 127 Packet Pg. 128 Packet Pg. 129 Packet Pg. 130 Packet Pg. 131 Packet Pg. 132 Packet Pg. 133 Packet Pg. 134 Packet Pg. 135  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Link to Warrants DEPARTMENT: County Administrator BCC DISTRICT: All Per Florida Statute 136.06(1), "All money drawn from any depository qualified under the provisions of this chapter shall be upon a check or warrant issued by the board or officer drawing the same, said check or warrant, both as to number and amount, person to whom drawn and purpose for which drawn shall be recorded in the minutes of the board having ordered the same drawn, and each check or warrant so drawn shall be signed by the chair of said board, attested by the clerk or secretary of said board with the corporate seal thereof affixed; however, money under the control of any school board may be withdrawn as may be otherwise provided by law." Warrants are defined as checks or money drawn from any of the Board’s depositories. The following link is provided to review all warrants by the Okaloosa County Board of County Commissioners: <http://www.clerkofcourts.cc/bccfinance/> RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 136  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Booth at County Fair DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: Staff needs Board approval to complete actions necessary to secure a booth at the Northwest Florida Tri-County Fair from September 29 to October 4, 2014. BACKGROUND: The Northwest Florida Tri-County Fair provides an opportunity for the County to promote public awareness of Okaloosa County’s districts as well as which Commissioner represents each. RECOMMENDATION: Staff recommends Board approval to complete actions necessary to secure a booth at the Northwest Florida Tri-County Fair from September 29 to October 4, 2014. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 137  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Approval of Letter for NTD User Manager Program DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: The County must designate staff to enter data into the National Transit Database. BACKGROUND: Okaloosa County receives a number of grants to fund its transit operations. Among the requirements to receive such funds is that the County enter transit-related data into the federal National Transit Database. The attached letter authorizes the County's Transit and Grants Manager as well as the Grants specialist to enter the necessary data. The letter is in the format provided by the FTA. RECOMMENDATIONS: Staff recommends that the Board of County Commissioners authorize the Chairman to sign the attached letter and that it be sent to the Federal Transit Authority. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 138 Packet Pg. 139  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Vanderhoek SUBJECT: Disk Backup Solution DEPARTMENT: Information Systems BCC DISTRICT: ALL STATEMENT OF ISSUE: The Board is requested to approve the purchase of a Disk Backup solution from Catalogic under Florida State Contract 250-000-09-1 in the amount of $75,162.68 from United Data Technologies. Quote #OC082214-01 is attached. BACKGROUND: Information Systems (IS) needs to replace the current legacy (2006) Tape Library for backup of County data with a new larger disk device to be able to meet a retention period of approximately 60 days. IS cannot store 30 days of data due to exceeding the limit of the current system. The Board had approved this line item in the Information Systems, Systems and Networks Division Budget for Fiscal Year 14. This purchase of two 45 TB usable disk arrays will replace the current Tape Library that supports 9 TB and give an offsite disaster recovery solution. The purchase of this item has been discussed with staff from Purchasing. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve the purchase of a Disk Backup solution from Catalogic under Florida State Contract 250-000-09-1 in the amount of $75,162.68 from United Data Technologies. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 140  UDT 840 Crescent Centre Drive Suite 160 Franklin. TN 37067 Billy Merchant qUOTATION Account