Okaloosa County BOCC — September 2, 2014 — reading text

with Constantine Engineering Packet Pg. 366 includes the necessary work tasks to complete the scope of work and is for a not to exceed cost of $125,000.00. Funds are available in the approved FY2015 budget for this task order. This is a 50% reduction from the FY2014 budget amount for this category of work. OPTIONS: Approve or deny. RECOMMENDATIONS: OCWS staff recommends BCC approval to authorize the Chairman to execute Task Order 12 with Constantine Engineering, Inc. for a not to exceed amount of $125,000.00. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 367 Packet Pg. 368 Packet Pg. 369 Packet Pg. 370 Packet Pg. 371 Packet Pg. 372 Packet Pg. 373  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: PM TO 147 FY15 SMP Leisure Print Packages Pass-Through Costs DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval for Chairman to sign Task Order 147 “FY15 SMP Leisure Print Packages Pass-Through Costs”, contract C12-2007-TDC Peter A Mayer Advertising, in the amount of $400,676. BACKGROUND: The Board approved the FY 2014-2015 Strategic Marketing Plan on August 19, 2014, which included a line item for Media Campaign (Fall/Winter, Christmas, Snowbird, Spring/Summer, Non-Seasonal/Niche, Groups, Meetings/Conventions) in the amount of $1,914,775. Task Order 147 authorizes print media packages targeting leisure travelers to run in various publications. Print media packages negotiated by the agency may include email blasts, online banners, and/or other non-print advertising components. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve Peter Mayer task order 147 “FY15 SMP Leisure Print Packages Pass-Through Costs” in the amount of $400,676. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 374 Packet Pg. 375 Packet Pg. 376 Packet Pg. 377 Packet Pg. 378 Packet Pg. 379 Packet Pg. 380 Packet Pg. 381 Packet Pg. 382 Packet Pg. 383 Packet Pg. 384 Packet Pg. 385 Packet Pg. 386 Packet Pg. 387 Packet Pg. 388 Packet Pg. 389 Packet Pg. 390 Packet Pg. 391 Packet Pg. 392 Packet Pg. 393 Packet Pg. 394 Packet Pg. 395 Packet Pg. 396 Packet Pg. 397 Packet Pg. 398 Packet Pg. 399 Packet Pg. 400 Packet Pg. 401 Packet Pg. 402 Packet Pg. 403 Packet Pg. 404 Packet Pg. 405 Packet Pg. 406 Packet Pg. 407 Packet Pg. 408 Packet Pg. 409 Packet Pg. 410 Packet Pg. 411 Packet Pg. 412  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: PM TO 149 FY15 SMP Leisure Online Packages Pass-Through Costs DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval for Chairman to sign Task Order 149 “FY15 SMP Leisure Online Packages Pass-Through Costs”, contract C12-2007-TDC Peter A Mayer Advertising, in the amount of $555,874. BACKGROUND: The Board approved the FY 2014-2015 Strategic Marketing Plan on August 19, 2014, which included a line item for Media Campaign (Fall/Winter, Christmas, Snowbird, Spring/Summer, Non-Seasonal/Niche, Groups, Meetings/Conventions) in the amount of $1,914,775. Task Order 149 authorizes online marketing tactics targeting leisure travelers. Online packages negotiated by the agency may include non-online components. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve Peter Mayer task order 149 “FY15 SMP Leisure Online Packages Pass-Through Costs” in the amount of $555,874. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 413 Packet Pg. 414 Packet Pg. 415 Packet Pg. 416 Packet Pg. 417 Packet Pg. 418 Packet Pg. 419 Packet Pg. 420 Packet Pg. 421 Packet Pg. 422 Packet Pg. 423 Packet Pg. 424 Packet Pg. 425 Packet Pg. 426 Packet Pg. 427 Packet Pg. 428  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: PM TO 150 FY15 SMP Co-op Packages Pass-Through Costs DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval for Chairman to sign Task Order 150 “FY15 SMP Co-op Packages Pass-Through Costs”, contract C12-2007-TDC Peter A Mayer Advertising, in the amount of $201,515. BACKGROUND: The Board approved the FY 2014-2015 Strategic Marketing Plan on August 19, 2014, which included a line item for Media Campaign (Fall/Winter, Christmas, Snowbird, Spring/Summer, Non-Seasonal/Niche, Groups, Meetings/Conventions) in the amount of $1,914,775. Task Order 150 authorizes a series of co-op packages for industry partner participation to run in various media. Media packages negotiated by the agency may include print, email blasts, online banners, tv, radio, and/or other non-print advertising components. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve Peter Mayer task order 150 “FY15 SMP Co-op Packages Pass-Through Costs” in the amount of $201,515. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 429 Packet Pg. 430 Packet Pg. 431 Packet Pg. 432 Packet Pg. 433 Packet Pg. 434 Packet Pg. 435 Packet Pg. 436 Packet Pg. 437 Packet Pg. 438 Packet Pg. 439 Packet Pg. 440 Packet Pg. 441 Packet Pg. 442 Packet Pg. 443 Packet Pg. 444 Packet Pg. 445 Packet Pg. 446 Packet Pg. 447 Packet Pg. 448 Packet Pg. 449 Packet Pg. 450 Packet Pg. 451 Packet Pg. 452 Packet Pg. 453 Packet Pg. 454 Packet Pg. 455 Packet Pg. 456 Packet Pg. 457 Packet Pg. 458 Packet Pg. 459 Packet Pg. 460 Packet Pg. 461 Packet Pg. 462 Packet Pg. 463 Packet Pg. 464 Packet Pg. 465 Packet Pg. 466 Packet Pg. 467 Packet Pg. 468 Packet Pg. 469 Packet Pg. 470 Packet Pg. 471  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: PM TO 151 FY15 SMP Groups Packages Pass-Through Costs DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval for Chairman to sign Task Order 151 “FY15 SMP Groups Packages Pass-Through Costs”, contract C12-2007-TDC Peter A Mayer Advertising, in the amount of $110,235. BACKGROUND: The Board approved the FY 2014-2015 Strategic Marketing Plan on August 19, 2014, which included a line item for Media Campaign (Fall/Winter, Christmas, Snowbird, Spring/Summer, Non-Seasonal/Niche, Groups, Meetings/Conventions) in the amount of $1,914,775. Task Order 151 authorizes a series of groups-targeted packages to run in various media. Media packages negotiated by the agency may include print, email blasts, online banners, and/or other non-print advertising components. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve Peter Mayer task order 151 “FY15 SMP Groups Packages Pass-Through Costs” in the amount of $110,235. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 472 Packet Pg. 473 Packet Pg. 474 Packet Pg. 475 Packet Pg. 476 Packet Pg. 477 Packet Pg. 478 Packet Pg. 479 Packet Pg. 480 Packet Pg. 481 Packet Pg. 482 Packet Pg. 483 Packet Pg. 484 Packet Pg. 485 Packet Pg. 486 Packet Pg. 487 Packet Pg. 488 Packet Pg. 489 Packet Pg. 490 Packet Pg. 491 Packet Pg. 492 Packet Pg. 493 Packet Pg. 494 Packet Pg. 495 Packet Pg. 496 Packet Pg. 497 Packet Pg. 498 Packet Pg. 499 Packet Pg. 500 Packet Pg. 501 Packet Pg. 502 Packet Pg. 503 Packet Pg. 504 Packet Pg. 505 Packet Pg. 506 Packet Pg. 507 Packet Pg. 508  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: PM TO 152 FY15 SMP Mtgs & Conv Packages Pass-Through Costs DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval for Chairman to sign Task Order 152 “FY15 SMP Meetings & Conventions Packages Pass-Through Costs”, contract C12-2007-TDC Peter A Mayer Advertising, in the amount of $100,000. BACKGROUND: The Board approved the FY 2014-2015 Strategic Marketing Plan on August 19, 2014, which included a line item for Media Campaign (Fall/Winter, Christmas, Snowbird, Spring/Summer, Non-Seasonal/Niche, Groups, Meetings/Conventions) in the amount of $1,914,775. Task Order 152 authorizes a series of meetings and conventions targeted packages to run in various media. Media packages negotiated by the agency may include print, email blasts, online banners, and/or other non-print advertising components. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve Peter Mayer task order 152 “FY15 SMP Meetings & Conventions Packages Pass-Through Costs” in the amount of $100,000. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 509 Packet Pg. 510 Packet Pg. 511 Packet Pg. 512 Packet Pg. 513 Packet Pg. 514 Packet Pg. 515 Packet Pg. 516 Packet Pg. 517 Packet Pg. 518 Packet Pg. 519 Packet Pg. 520 Packet Pg. 521 Packet Pg. 522 Packet Pg. 523 Packet Pg. 524 Packet Pg. 525 Packet Pg. 526 Packet Pg. 527  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: iMap Advance Payment DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval for payment in advance to iMap Multimedia for 33% of project total plus the first year’s annual license fee for event space presentation software costs for the Emerald Coast Convention Center. BACKGROUND: Staff desires the ability to provide an interactive floor plan service allowing people to virtually tour the Emerald Coast Convention Center online. Visitors to emeraldcoastconventioncenter.com may simply click on the landing page floor plans and be able to view all the convention center’s diagrams and pictures in an interactive format that gives clients the ability to see rooms and determine how their event will fit within the convention center’s space. Although the software doesn’t in anyway touch the county network, Tourist Development sought and obtained Information Systems concurrence with the purchase. These services have been procured in accordance with County purchasing policies. Two vendors responded to the Purchasing Department’s request for quotes: iMap NewMarket Software Development $9,800 $9,170 Annual License Fee $1,960 $5,110 First-Year Total