Okaloosa County BOCC — September 2, 2014 — reading text

department is an ongoing process. The Collection Bureau of Fort Walton Beach, Inc. has been contracted to assist in the collection of terminated accounts 60 days past due. The attached letter from Jodi Gates, Financial Services Manager for the Clerk of Circuit Court, addresses the past policy of the Board of County Commissioners. As stated in her letter, the current balance of accounts receivable for to be written off for FY2012 as of September 30, 2013 was $240,167.64. The updated amount after further collections since September 30, 2012 is $186,487.56 (See attached report). The write-off will represent approximately 80% of water and sewer fees and approximately 20% will represent third party payments collected by water and sewer. Therefore, for FY2012 the actual write-off for water and sewer will be approximately $149,992.88 and the third party payments will be approximately $36,494.68. The FY2012 operating revenue budget exceeded $26 million dollars. Therefore, the total estimated uncollectible amount is equal to 0.72% of the annual operating budgeted revenue. OPTIONS: Approve or deny. RECOMMENDATIONS: OCWS staff recommend that the Board of County Commissioners authorize the write off of delinquent accounts in the amount of $186,487.56. RECOMMENDED BY: Packet Pg. 309 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 310 Packet Pg. 311 Packet Pg. 312  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: SKYETECH LEASE RENEWAL - UNIT D DEPARTMENT: Water and Sewer BCC DISTRICT: STATEMENT OF ISSUE: Staff requests BCC Approval to exercise the last one year renewal stipulated in the existing Lease Agreement between Okaloosa County Water & Sewer and Skyetech, LLC at 1310 Oddfellow Road -Unit D in Fort Walton Beach, Florida. This unit is located in a building owned by Okaloosa County Water & Sewer. BACKGROUND: Okaloosa County Water & Sewer purchased the building on the east side of Oddfellow Road in 2006, and currently has four tenants resulting in $37,830.00 rent annually. This lease renewal would be for the standard one year term - 11/20/2014 TO 11/19/2015. A copy of the original lease and a copy of the lease renewal are attached. The annual rent for this lease will be $5,088.00, payable as 12-$424.00 monthly payments. OPTIONS: Approve or deny the Lease Agreement for Skyetech, LLC. RECOMMENDATIONS: Staff recommends approval by the BCC to authorize the Chairman to execute the Lease Agreement Renewal with Skyetech, LLC. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 313 Packet Pg. 314 Packet Pg. 315 Packet Pg. 316 Packet Pg. 317 Packet Pg. 318 Packet Pg. 319 Packet Pg. 320 Packet Pg. 321 Packet Pg. 322 Packet Pg. 323 Packet Pg. 324  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 2, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Walton County - County Line Road Maintenance Interlocal Agreement DEPARTMENT: Public Works BCC DISTRICT: 1 STATEMENT OF ISSUE: Request approval of and authorize the Chairman to execute an Interlocal Agreement with Walton County for the maintenance of County Line Road. BACKGROUND AND ANALYSIS: Historically, Okaloosa and Walton Counties have split the maintenance of the road as follows: North of Highway 85 is the responsibility of Walton County, and South of Highway 85 is the maintenance responsibility of Okaloosa County. Unfortunately, this has not been a formalized practice in the past which has led to confusion on the part of staff and citizens who have road requests. To rectify this, Public Works has collaboratively written an interlocal agreement with Walton County to formalize the maintenance responsibilities for the roadway. OPTIONS: Approve/Disapprove execution of the interlocal agreement between Walton County and Okaloosa County. RECOMMENDATION: Request approval to enter into the interlocal agreement with Walton County for the maintenance of County Line Road. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 325  COOPERATIVE AGREEMENT BETWEEN OKALOOSA COUNTY AND WALTON COUNTY This Agreement is made and entered into this ___ day of ______________.2014, between Okaloosa County, Florida and Walton County, Florida. WITNESSETH WHEREAS, County Line Road is a publicly maintained roadway that falls along the boundary between Walton County and Okaloosa County; and WHEREAS, the alignment of the roadway meanders alternately and randomly between Okaloosa County and Walton County; and WHEREAS, both Counties agree that it is impractical for each County to maintain the roadway in a piecemeal fashion within their boundaries; and WHEREAS, both Counties agree that County Line Road serves the public interest and needs consistent maintenance to provide the best service to the citizens of both Counties. NOW, THEREFORE, the parties hereto agree as follows: 1) This Agreement shall become effective on the date of execution by the second party and shall remain in effect indefinitely. 2) The parties agree that each party shall be solely responsible for the negligent or wrongful acts of its employees and agents during the course of this Agreement. However, nothing contained herein shall be construed as an indemnity or constitute a waiver by either party of its sovereign immunity or the provisions of Section 768.28, Florida Statutes, as amended from time to time, or any other law providing limitations on claims. 3) Either party may terminate this Agreement by giving sixty (60) days notice in writing to the other party of its intent to do so. 4) This Agreement represents the entire agreement of the parties. Any alterations, variations, changes, modifications, and waivers of provisions of this Agreement shall only be valid when they have been reduced to writing and duly signed by each of the parties. Approved by Walton County Board of Commissioners on: ___________________ Packet Pg. 326 WALTON COUNTY AGREES TO 1) Maintain the portion of County Line Road north of Highway 85 to the same standards as any other roadway of similar use and construction in Walton County. 2) Respond to and address as appropriate any complaints or requests from citizens regarding the portion of County Line Road located north of Highway 85 whether the citizen is a Walton County or Okaloosa County Resident. 3) Coordinate with Okaloosa County staff regarding technical or historical information as may be available to assist in the resolution of complaints or requests on said portion of the roadway. OKALOOSA COUNTY AGREES TO 1) Maintain the portion of County Line Road south of Highway 85 extending to the intersection with Highway 393 to the same standards as any other roadway of similar use and construction in Okaloosa County. 2) Respond to and address as appropriate any complaints or requests from citizens regarding the portion of County Line Road located south of Highway 85 extending to the intersection with Highway 393 whether the citizen is a Walton County or Okaloosa residents. 3) Coordinate with Walton County staff regarding technical or historical information as may be available to assist in the resolution of complaints or requests on said portion of the roadway. Upon Execution of this Agreement and any subsequent amendments hereto, an original copy of the Agreement and any subsequent amendments shall be filed with the Clerk of the Circuit Court of both Walton County, Florida and Okaloosa County, Florida in accordance with §163.01, Florida Statutes. IN WITNESS WHEREOF, the Board of County Commissioners of both Okaloosa and Walton County have approved this Agreement and authorized that it may be duly executed by their authorized representatives. Approved by Walton County Board of Commissioners on: ___________________ Packet Pg. 327 ATTEST: BOARD OF COUNTY COMMISSIONERS WALTON COUNTY, FLORIDA BY:_______________________________ BY:_________________________________ ALEX ALFORD, CLERK OF CIRCUIT COURT W.N. “Bill” CHAPMAN, CHAIRMAN & COUNTY COMPTROLLER DATE: ______________________________ ATTEST: BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA BY: _____________________________ BY_________________________________ CHARLES K. WINDES, Jr. CHAIRMAN Date: ______________________________ Approved by Walton County Board of Commissioners on: ___________________ Packet Pg. 328 Packet Pg. 329  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 2, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Okaloosa School Board Addendum to Joint Use Agreement DEPARTMENT: Public Works BCC DISTRICT: District 3 STATEMENT OF ISSUE: Request approval of an Addendum to the Joint Use Agreement between Okaloosa County School Board and the Board of County Commissioners. BACKGROUND: On June 7th, 2012, a Joint Use Agreement with the Okaloosa County School Board was approved by Okaloosa County Board of County Commissioners. The Joint Use Agreement was for use of the large baseball field located at the Baker Park. Baker School utilizes this field for the school athletic programs and other school sponsored events. The agreement also allows the Baker Area Youth Association continued use of the facility for community educational /recreational programs and other incidental purposes as are reasonably related thereto. The School Board is requesting permission to locate a portable building on the County property adjacent to the Joint Use Facility. The portable building will be used to provide a locker room and team meeting facility for the Baker School Baseball Team. The School Board will be responsible for installation, utility hook-ups, maintenance and all ongoing utility expenses associated with the operation of said portable building. The School Board would retain exclusive rights to the portable building and at the end of the Joint Use Agreement, shall be allowed to disconnect the utilities and remove the building from the property at its sole expense. The Addendum to the Joint Use Agreement was approved by the School Board on August 11th, 2014, and has been approved by Okaloosa