Okaloosa County BOCC — September 2, 2014 — reading text

estimated in five separate Tasks. Task 5 - Data Assimilation and Reporting expenses exceeded the estimated costs by $2,905. Other tasks on the project were completed below their respective estimated costs. BACKGROUND: During the data collection component of the project, initial results indicated that the pilot test was producing less than desirable results. A similar pilot project at a site in Pensacola was concluding with similar results. The reporting component of the VSA Pilot Test was subcontracted to the University of Florida Hinckley Center (UF) who had also initiated interest with the Florida Department of Environmental Protection (FDEP) for the VZA technology. Once field work concluded and testing results indicated that the VZA technology would not produce the desired result, it was discussed that the FDEP would forgo a full report. However, the FDEP determined that full reporting would ultimately be required. By the time this decision was made, several of the UF core staff on the project were no longer associated with the project. SCS Engineers stepped up and provided the expertise to complete the report to FDEP expectations. Task 04 - Groundwater sampling was originally estimated at $26,792 and was completed for $18,048.80 leaving a balance of $8,743.20. Staff recommends transferring $2,905 from Task 04 to Task 05 to cover the additional expenses incurred by SCS Engineers. Attached is the formal request for this transfer from SCS and the project budget provided by the Okaloosa County Finance Department. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Staff recommends transferring $2,904 from Task 04 to Task 05 to cover the additional expenses incurred by SCS Engineers. RECOMMENDED BY: Packet Pg. 225 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 226 Packet Pg. 227 Packet Pg. 228 Packet Pg. 229  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 2, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Special Event Permit - Shalimar United Methodist Block Party DEPARTMENT: Public Works BCC DISTRICT: Two STATEMENT OF ISSUE: Shalimar United Methodist Church is requesting the use of Shalimar / Port Dixie Park for a community block party. BACKGROUND: County Ordinance #13-07 (regulation of county recreational areas, including parks and beaches) addresses Special Events at county parks, beaches or recreational areas within Okaloosa County. A request was received from the Shalimar United Methodist Church Outreach Team to use a portion of Shalimar / Port Dixie park for a picnic and movie on the lawn with other associated activities available free to the community. They have held similar events at the park the last four years. The Playground Area Soccer Association (PASA) has a Lease / Maintenance Agreement with the County for the use of the park and has agreed they can accommodate this request with their schedule. The use of electrical power for the movie will be provided at the park. Expected attendance is up to 250 people. In accordance with approved BCC policy, the Special Event fees have been waived due to the non-profit status of Shalimar United Methodist Church. All required documentation has been provided. OPTIONS: Approve / Disapprove RECOMMENDATIONS: Request Board approval for a Special Event Permit to utilize Shalimar / Port Dixie Park for a community block party as submitted by Shalimar United Methodist Church. RECOMMENDED BY: Packet Pg. 230 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 231 Packet Pg. 232  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 2, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: PW - Lake Lorraine culvert section 4 DEPARTMENT: Public Works BCC DISTRICT: District 2 STATEMENT OF ISSUE: Public Works staff has worked to procure materials for a major storm-water rehabilitation project in the Lake Lorraine Subdivision. Bids were received from Contech Engineering, Southern Pipe, and Consolidated Pipe with Contech Engineering being the lowest bidder at $67,101.96 BACKGROUND: Public Works staff is planning a large storm-water rehabilitation project in the Lake Lorraine Subdivision beginning from Lake Lorraine Circle and moving through, Doral Drive, Pebble Beach, Pinehurst Drive, and then back to Lake Lorraine to the outfall at Pond #1. The project is broken into 4 sections for ease of accountability while crews move from block to block. This is the pipe purchase for the largest and final section of the project. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Staff recommends approving the bid as quoted and proceed with awarding to Contech Engineering RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 233 Packet Pg. 234  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 2, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Gulf Power Underground Distribution Easement to Wild Willy's DEPARTMENT: Public Works BCC DISTRICT: 2 STATEMENT OF ISSUE: Gulf Power is requesting an underground distribution easement for the electrical supply to Wild Willy's Adventure Zone on Okaloosa Island. BACKGROUND: Dominion Capital, LLC, has a lease with Okaloosa County on Okaloosa Island for a development project known as Wild Willy's Adventure Zone. This project has been ongoing since late 2012 and is nearing completion of Phase 1. Gulf Power has jurisdiction on Okaloosa Island to supply power to customers. Gulf Power has prepared the easement to be executed which will grant access across County owned property. Power will be supplied to Wild Willy's Adventure Zone via an underground distribution easement connecting power from the north right-of-way of Highway 98 to the south property line of land leased by Dominion Capital, LLC for the project known as Wild Willy's Adventure Zone. See attached sketch for the location of the proposed easement. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Grant the utility easement to Gulf Power and authorization to record the instrument. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 235 Packet Pg. 236 Packet Pg. 237 Packet Pg. 238 Packet Pg. 239 Packet Pg. 240 Packet Pg. 241 Packet Pg. 242 Packet Pg. 243 Packet Pg. 244 Packet Pg. 245 Packet Pg. 246 Packet Pg. 247 Packet Pg. 248 Packet Pg. 249 Packet Pg. 250 Packet Pg. 251 Packet Pg. 252 Approximate location of Wild Willy’s Gulf Power underground Adventure distribution easement Zone Packet Pg. 253  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 2, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Final Payment - Marler Park Boat Parking & Exhibit Pad DEPARTMENT: Public Works BCC DISTRICT: 2 STATEMENT OF ISSUE: Gulf Atlantic Constructors, Inc. contracted with Okaloosa County to perform the work associated with the Marler Park Boat Parking & Exhibit Pad Project. All work has been completed and found to be in compliance with the approved plans and specifications. Substantial Completion was achieved on April 28, 2014 and Final Acceptance of the project was given on May 28, 2014 after a final inspection was conducted by Genesis CEI and County representatives. The Contractor has submitted a final invoice along with all required documentation and is requesting final payment including release of retainage. BACKGROUND AND ANALYSIS: On July 23, 2013 Okaloosa County entered into a contract with Gulf Atlantic Constructors, Inc. to perform the work associated with the Marler Park Boat Parking & Exhibit Pad Project. Through the course of the project there were 7 change orders resulting in a net increase of $97,219.27 (9.13%) with 58 added contract days. This total change order amount includes balancing estimated plan quantities with final installed quantities used to complete the project. Gulf Atlantic Constructors, Inc. has requested that final payment be made for all work performed. A final pay application for the contract balance of $58,084.21 is attached. This final pay request will release all retainage and cause the work to enter the one year performance warranty period. OPTIONS: Approve/Disapprove final payment to Gulf Atlantic Constructors, Inc. in the amount of $58,084.21 for work associated with the Marler Park Boat Parking & Exhibit Pad Project. RECOMMENDATION: Approve final payment to Gulf Atlantic Constructors, Inc. in the amount of $58,084.21 for work associated with the Marler Park Boat Parking & Exhibit Pad Project. RECOMMENDED BY: Packet Pg. 254 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 255 Packet Pg. 256 Packet Pg. 257 Packet Pg. 258 Packet Pg. 259 Packet Pg. 260 Packet Pg. 261 Packet Pg. 262 Packet Pg. 263 Packet Pg. 264 Packet Pg. 265 Packet Pg. 266 Packet Pg. 267 Packet Pg. 268 Packet Pg. 269 Packet Pg. 270  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval for contract negotiations with HDR Engineering, Inc. for the Foy Shaw Parkway DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Requesting approval for contract negotiations with HDR Engineering, Inc. for the Foy Shaw Parkway Development Project (PW 68-14). BACKGROUND & ANALYSIS: On September 17, 2013, the Okaloosa County Board of County Commissioners approved an Inter-local Agreement between the Okaloosa County Airports Department and the Okaloosa County Public Works Department to advance the design and construction of the new direct access connector roadway (Foy Shaw Industrial Parkway) between US Highway 90 and Bob Sikes Airport. Public Works requested solicitation of an engineering firm to provide environmental assessment, roadway design and construction engineering, and inspection services for the Foy Shaw Parkway Development Project. The Board approved the Request for Qualifications (RFQ) on April 15, 2014. The RFQ was due on July 25, 2014, and five proposals were received. The committee has reviewed the proposals and selected HDR Engineering, Inc. as the top ranking firm and now request to enter into contract negotiation. OPTIONS: Approval/Deny entering into contract negotiation with HDR Engineering, Inc. for environmental assessment, roadway design and construction engineering, and inspection services for the Foy Shaw Parkway Development Project. RECOMMENDATION: Staff recommends approval of