Fort Walton Beach Council agenda — 01-26-2010 Regular — reading text

well as all other regional City, County, and applicable State Law Enforcement Agencies individually enter into an annual Memorandum Of Understanding ( MOU) with the United States Marshals Service USMS or Marshals Service) for the Northern District of Florida. The Marshals Service provides the MOU for signature by the Chief Law Enforcement Officer of the jurisdiction, which is in our case the Chief of Police. 1. 2. The Operational Memorandum of Understanding ( MOU) was established as a continuing document, with a provision for cancellation by either party. 1. 2. 1. Only an MOU numbered document establishing the maximum reimbursable amount from USMS will be signed anew, annually, for the purpose of identifying, and agreeing to, the limit established by the Marshals Service. 1. 2. 2. Please find the attached copy of an addendum to the USMS MOU numbered VFTF -10 - 1706. 1. 2. 3. This MOU addendum provides that USMS will compensate the City of Fort Walton Beach Police Department for actual overtime expenses, not to exceed 15, 572. 00 per officer, per year. Such reimbursements are contingent upon proper invoicing procedures. 1. 2. 4. This MOU numbered document provides that the maximum amount that the USMS will compensate the Fort Walton Beach Police Department for actual overtime expenses in FY -2010 will not exceed $ 30, 000. 00 in total. Again, such reimbursements are contingent upon proper invoicing procedures. 1. 2. 5. The operational MOU provides agreement between FWBPD and USMS for participation in the Marshals Service District Task Force ( DTF) and agreement that direction and coordination for the DTF will be the responsibility of the USMS Task Force Chief.  1. 3. The Fort Walton Beach Police Department has participated in this program with the United States 'Marshals Service for more than eight years, since October, 2001. 2. Discussion: 2. 1. MOU documents providing for overtime payroll reimbursements require Council approval and authorization by Council for the Chief of Police to sign it. This is an annual addendum for the existing operational MOU. A newly numbered appropriations document is to be executed annually to reflect agreement on the maximum amount of reimbursement during the fiscal year. This document is for Fiscal Year 2010. 3. Financial: 3. 1. It is in the best interest of the City of Fort Walton Beach and its citizens for the police department to work well with other law enforcement agencies, including the United States Marshals Service. It is prudent to have a current Memorandum Of Understanding MOU), to guide the actions of the various agencies as they work together, and to annually execute an addendum to establish agreement on the amount of appropriations / reimbursement agreement. 4. Recommendation: 4. 1. I recommend -that Council approve the Fiscal Year 2010 appropriations document, set at a maximum of $ 30, 000. 00, and authorize the Police Chief to execute the document. Reviewed and Submitted by: ( j/ 1,. 20lO Ted Litschauer Date Police Chief Reviewed and Concur: j Brandy Wur ker ate Financial Director Reviewed for Agenda: R ert T. Mearns Date City Manager Attachments: Memorandum Of Understanding; Appropriations document number VFTF -10 -1706 12-  MOU Number: VFTF Memorandum of Understanding (MOU) between: Fort Walton Beach Police Department And United States Marshals Service The purpose of this MOU notice is to obligate funding for state and local overtime, pursuant to the Memorandum of Understanding ( MOU) between the Marshals Service and Fort Walton Beach Police Department for Fiscal Year 2010. Period of Performance: October 1, 2009 to September 30, 2010 2010 Appropriation Data: FY 2010 0324A D17 FWF201OF OC 2599 $ 30,000. Subject to Availability of Funds. Funds will be reviewed quarterly by the FRFTF Supervisory Inspector and adjustments will be made accordingly. Overtime Compensation. Pay, and Benefits Reimbursement of overtime work shall be contingent upon the submission of a proper invoice which shall be submitted on a quarterly basis, and which provides the names of the investigators who incurred overtime for the Fugitive Task Force during the quarter; the number of hours incurred; the hourly regular and overtime rates in effect for each investigator, and the total quarterly cost. Certification of Funds Available: t Bell Date dministrative Officer MOU Authorization: ,... i Frank Chiumento, Date Chief Inspector, FRTF Department Representative Date 13-  Page 1 of 1 Carole Jones From: Toni Craig [toni@tonicraig.info] Sent: Tuesday, January 19, 2010 7:55 AM To: Ted Litschauer; Carole Jones Subject: Marshal' s MOU Addendum I reviewed the addendum; it is sufficient. Toni L. Craig Attorney at Law Fla Bar No 115444 Board Certified, City, County, Local Government Law PO Box 2917 105 Lewis Street Suite 102 Fort Walton Beach FL 32549 850) 243 -6969 Fax: ( 850) 244 -8929 www.tonicraig. info Marital & family taw Local Government Law CONFIDENTIALITY NOTICE: This email is intended only for the use of the addressee. If you received this email in error, please notify me immediately, delete the email from your computer and do not copy or disclose it to anyone else. Ifyou are not an existing client of Toni L. Craig, Attorney at tow, do not construe anything in this email as legal advice or to make you a client. Do not disclose anything to me in any reply that you expect to be kept confidential. If you are a client, you should keep the contents of this email confidential to preserve the attorney -client or work product privilege. 1/ 19/ 2010 14-  CITY COUNCIL MEETING January 26, 2010 Consent Agenda Continuation of City' s self -insured dental program Synopsis: Renews agreement with third party administrator, Dental Decisions. No rate increase proposed at this time Agenda Item Number: 33  CITY OF FORT WALTON BEACH MEMORANDUM DATE: January 15, 2010 TO: Robert T. Mearns, City Manager FROM: Fran Diedrich, Administrative Services Director SUBJECT: Dental Insurance Renewal 1. Background 1. 1 The City provides its full -time employees with dental insurance coverage as part of their benefit package. The City contributes 75% towards the cost of dental coverage with the employee contributing 25% through payroll deduction. Eligible retirees and COBRA enrollees may participate in this program with no contribution by the employer. 1. 2 In March of 1997, the City changed its traditional, fully insured, tiered dental plan to a self -insured dental program.This program, offered through Dental Decisions, provides for the payment of claims through a Third -Party Administrator ( TPA). The current program involves a $ 12. 00 co -pay per office visit and $ 17.00 co -pay for non -participating dentists, and is structured to pay 100% of the first $ 150. 00 incurred charges, 80% of the next $ 200.00, and 50% of the remaining $ 1, 000. 00 per year benefit. Since the inception of the City' s self -funded dental program, few adjustments have been necessary in the employer and employee rates and co -pays. 2. Discussion 2. 1 In an effort to standardize all insurance contracts with the City' s budget year October- September), we are proposing a contract period of March 2010 through September 2010. During this reduced contract period, the plan will be structured to pay 100% for the first $ 80. 00 incurred charges, 80% of the next 120. 00, and 50% of the remaining $ 600 per period benefit. A new contract period will begin in October of 2010, and staff will propose returning to the standard annual pay structure addressed in section 1. 2 of this memorandum. 2. 2 For the claim year March 1, 2009 through February 28, 2010, we anticipate claims paid to be $ 164, 542. This amount is calculated from actual claims paid for nine ( 9) months annualized for the twelve ( 12) month claim year ( see exhibit A for details). This exhibit also identifies that premiums with no rate increase for the seven month period (contributions made by the employer, employee, and retirees) will be $ 97,267. Estimated premiums are anticipated to meet expected claims. The current fund balance of $54, 070 in our self insured - program would 15-  provide sufficient funds should a fluctuation in claims occur. Staff will continue to monitor claims during the plan period. 2. 3 Current rates are as follows: Monthly Rates Employer ( 75 %) Employee ( 25 %) Total Single 14. 99 5. 00 19. 99 Family 42. 95 14. 32 57. 27 3. Financial 3. 1 Funding for the anticipated contract was approved during the City' s budget process and is provided in each department' s personal services line item. At