Fort Walton Beach Council agenda — 01-26-2010 Regular — reading text

2. 5 PROJECT SCHEDULE 5 3. PROPOSAL DUE DATE 5 4. SUBMISSION OF PROPOSALS 6 4. 1 INCURRED EXPENSES 6 4.2 INTERVIEWS 6 4.3 REQUESTS FOR MODIFICATION 6 4.4 REQUESTS FOR ADDITIONAL INFORMATION 6 4.5 ACCEPTANCE/ REJECTION /MODIFICATION TO PROPOSALS 6 4.6 PROPOSALS BINDING 6 4.7 ALTERNATE PROPOSALS 6 4. 8 ADDENDUM AND AMENDMENT TO REQUEST FOR PROPOSALS 7 4.9 ECONOMY OF PREPARATION 7 4. 10 PROPRIETARY INFORMATION 7 4. 11 PROPERTY OF CITY 7 4. 12 PROPOSER'S CERTIFICATION 7 5. INFORMATION REQUIRED FROM PROPOSER 7 5. 1 TITLE PAGE 7 5. 2 TRANSMITTAL LETTER 7 5. 3 TABLE OF CONTENTS 8 5. 4 EXECUTIVE SUMMARY 8 5. 5 STATEMENT OF UNDERSTANDING 8 5. 6 SIMILAR PROJECT EXPERIENCE 8 5. 7 TYPICAL WORK PLAN 8 5. 8 PROJECT TEAM MEMBERS 8 5. 9 FEE SCHEDULE . 9 5. 10 MINORITY BUSINESS. ENTERPRISE 9 5. 11 OFFICE LOCATION 9 5. 12 ADDITIONAL INFORMATION 9 5. 13 REFERENCES 9 6. EVALUATION OF PROPOSALS 9 6. 1 EVALUATION COMMITTEE 9 6. 2 PRESENTATIONS 10 6.3 SHORT LIST 10 6. 4 RATING SYSTEM 10 7. QUESTIONS REGARDING SPECIFICATIONS OR PROPOSAL PROCESS 11 7. 1 PROHIBITION OF COMMUNICATION 11 7.2 POINT OF CONTACT 11 7. 3 RESPONSIBILITY FOR KNOWLEDGE OF ADDENDA 12 7.4 PURCHASING AGENT ADDRESS 12 Page 1 127-  8. CONDITIONS OF PROPOSALS 12 8. 1 LATE PROPOSALS 12 8. 2 COMPLETENESS 12 8. 3 PUBLIC OPENING 12 8. 4 AWARD PRESENTATION 12 9. TERMS AND (: ONDITIONS OF CONTRACT 12 9. 1 CONTRACT REQUIRED 12 9. 2 INDEPENDENT CONTRACTOR STATUS; INDEMNITY 13 9. 3 COPYRIGHTED, CONFIDENTIAL INFORMATION 13 9. 4 TIME IS OF THE ESSENCE 13 9. 5 ASSIGNMENT 13 9. 6 TERMINATION FOR CONVENIENCE 13 9. 7 TERMINATION FOR DEFAULT 13 9. 8 CONTRACT TERM 13 9.9 EXECUTION OF AGREEMENT 14 10. RIGHT TO AUDIT RECORDS 14 11. FISCAL YEAR FUNDING APPROPRIATION 14 11. 1 SPECIFIED PERIOD 14 11. 2 CANCELLATION DUE TO UNAVAILABILITY OF FUNDS IN SUCCEEDING FISCAL PERIODS 14 12. PROPOSER' S CERTIFICATION FORM 14 13. PUBLIC ENTITY CRIMES 14 14. FLORIDA PROMPT? PAYMENT ACT 15 14. 1 PROPER INVOICE 15 14.2 DELIVERY OF INVOICE 15 14. 3 DELIVERY ACCEPTANCE REQUIRED 15 14.4 INVOICE DISPUTE PROCEDURE 15 15. PROPOSER' S WARRANTY 15 16. INSURANCE/PERFORMANCE BONDS 16 17. DRUG -FREE WORKPLACE CERTIFICATION 16 18. AMERICANS WITH DISABILITIES ACT 16 19. PURCHASE CONTIi,ACTS WITH OTHER GOVERNMENT AGENCIES 16 20. INSURANCE 16 21. PERFORMANCE BOND 17 STANDARD FORMS 18 PROPOSER' S CERTIFICATION 19 ADDENDUM PAGE 20 DRUG -FREE WORKPLACE FORM 21 PUBLIC ENTITY CRIME FORM 22 NOTICE TO BIDDERS 24 Page 2 128-  REQUEST FOR QUALIFICATIONS FOR PRE -QUALIFICATION FOR GENERAL CONSULTING SERVICES FOR THE CITY OF FORT WALTON BEACH, FLORIDA 1. INTRODUCTION The City of Fort Walton Beach is requesting a statement ofqualifications from prospective consulting firms to identify and pre -qualify professional consulting firms to provide general consulting services on-an as- needed basis to the City ofFort Walton Beach. Qualified firms shall be called upon to provide consulting services as needed in cases where the City' s staffis unable to meet the needs of a specific project. The information in this Request for Qualifications outlines the scope of work, guidelines for proposal preparation, selection procedure, and contract requirements for firms interested in providing services. This RFQ has been prepared and will be administered in accordance with Section 287.055, Florida Statutes, Consultants' Competitive Negotiations Act. 2. SCOPE OF SERVICES This contract consists ofproviding general consulting services to the City and shall include, but not be limited to: 1. General engineering services, including but not limited to civil, electrical, mechanical, structural, and geotechnical 2. General environmental services 3. General architectural services 4. Assistance with geographic information systems development 5. Development of projects for infrastructure, parks and recreation, the Community Redevelopment Agency, and other City departments 6. Peer review of large capital project plans and specifications. 7. General financial services related to the projects and services described above. The items listed above are minimum requirements. The contract may include other work tasks, evaluations, etc. that may assist in the completion of City projects. Principal firms must be certified to practice engineering in the State ofFlorida pursuant to the provisions of Chapter 471, Florida Statutes. For other proposed professional services, such as surveying and architecture, as applicable, principal firms or their sub -consultants must be certified to practice in the State of Florida pursuant to the applicable provisions of the Florida Statutes. A more detailed scope of services to be performed is as follows: Page 3 129-  2. 1 PLANNING, INVESTIGATION, AND REPORT PREPARATION SERVICES. The consultant( s) shall perform the following tasks: Investigations involving detailed considerations of operations, maintenance, and overhead expenses. Preparation of feasibility studies, cash flow and economic evaluations, rate schedules and appraisals, Boundary, topographic, engineering, and other specific purpose surveys. Preparation and/ or review of legal descriptions and easement documents. Preparation and/ or review of environmental assessments and impact statements. Preparation of renderings or models. Consulting and/ or witness services in litigation or administrative proceedings. Development of design guidelines and standard specifications. Assistance with updates or modifications to master plans, comprehensive plan, Land Development Code, etc. Preparation ofapplications and supporting documents for governmental grants, loans, or bonds in connection with projects. Preparation and/ or review ofwater, wastewater, and stormwater system operating permit applications through the Florida Department of Environmental Protection ( FDEP), Northwest: Florida Water Management District (NWFWMD), and other Federal, State, and local agencies. 2. 2 DESIGN SERVICES. The consultant shall perform engineering and architectural design services as needed for the following items: Design of infrastructure systems for potable water, wastewater, stormwater, and reclaimed water. Design of other projects, including sidewalks, roadways, lighting, irrigation, and landscaping. Preparation of all drawings, specifications, and other contract documents necessary to complete the projects in -house or procure bids for the projects. Preparation of all necessary permits, deeds, and easements necessary to complete the projects in accordance with all appropriate laws, regulations, and rules. Attendance at public meetings with stakeholders, neighborhood groups, and appropriate boards, cornmittees, and City Council. Conduct or- attend all pre -bid conferences. Evaluation of bids and recommendations of award for contracts. Review and recommendations concerning the acceptability of