Fort Walton Beach Council agenda — 01-26-2010 Regular — reading text

CORE Engineering & Consulting 2. 1. 17 Moore Bass Consulting 2. 1. 8 Emerald Coast Associates, Inc. 2. 1. 18 Preble -Rish, Inc. 2. 1. 9 Fabre ]Engineering, Inc. 2. 1. 19 Tetra Tech, Inc. 2. 1. 10 Garver, LLC 2. 1. 20 Volkert, Inc. 2. 2 To evaluate and score the proposals, an Evaluation Committee was established and consisted of Michael Beedie, City Engineer, John Hofstad, Utility Services Director, Jeff Peters, Recreation and Cultural Services Director, Allen Lassiter, Service Operations Manager, and Christy Johnson, Principal Planner. The evaluation criteria was set forth in the RFQ and weighted appropriately for a total available score of 25 points. 2.3 The Evaluation Committee met initially on December 3, 2009, to distribute proposals and met again on December 10, 2009, to short-list the top -ranked firms. A total of nine ( 9) firms were short- listed by the Evaluation Committee and were required to conduct a formal presentation with a question and answer session afterwards. The nine short- listed firms were (withh, weighted proposal scoring): 2. 3. 1 CH2M HILL —21. 865 points 2.3. 2 Cardno TBE —21. 450 points 2. 3. 3 Hatch Mott MacDonald —21. 275 points 2. 3. 4 Tetra Tech, Inc. —20. 560 points 2. 3. 5 Fabre Engineering, Inc. —20. 180 points 2. 3. 6 Goodwyn, Mills and Cawood, Inc. —19. 900 points 2. 3. 7 Connelly & Wicker, Inc. —19. 900 points 116-  2. 3. 8 Moore Bass Consulting —19. 830 points 2. 3. 9 Malcolm Pirnie -- 19. 465 points 2.4 The goal of the RFQ was to enter into a continuing contract with three ( 3) consulting firms, one of which is considered a small, local firm. After the presentations, the Evaluation Committee provided final rankings that were certified by the Purchasing Agent and resulted in the following order (out of a grand total of 37.500 points): 2. 4. 1 Hatch Mott MacDonald —33. 775 points 2. 4.2 CH2M HILL —31. 990 points 2. 4.3 Goodwyn, Mills and Cawood, Inc. —31. 150 points 2.4.4 Cardno TBE —30.450 points 2.4.5 Tetra Tech, Inc. —29.435 points 2. 4.6 Fabre Engineering, Inc. -- 28. 805 points 2. 4. 7 Moore Bass Consulting —28. 580 points 2.4.8 Malcolm Pirnie -- 27.715 points 2.4. 9 Connelly & Wicker, Inc. —26. 650 points 2. 5 Based on the above final rankings, the top three ( 3) firms satisfy the goal of three consulting firms with one being a small, local firm. Hatch Mott MacDonald, CH2M HILL, and Goodwyn, Mills and Cawood, Inc. all meet the criteria for an overall comprehensive general consultant. 3. FINANCIAL INFORMATION: 3. 1 There is no immediate financial impact to the City from the award of the continuing general consulting contracts. Each of the three ( 3) recommended firms will be eligible for Task Orders, which will be issued for each project initiated by the City. With each Task Order, the selected consultant will submit a Budget, Scope, and Schedule indicating the requirements of the task and the proposed not to exceed budget. 3.2 Each City department initiating Task Orders will be responsible for including the consulting costs in the individual project budgets for the fiscal year. 3. 3 Each firm will be required to enter into a continuing contract with the City. The continuing contracts will have a one -year term with four one -year term options for a maximum contract term of five years based on the performance of each consultant. The firms will then execute a short form contract for each Task Order it is to complete. 3. 4 No later than thirty days before the end of any one -year term, the City Manager and Staff will evaluate the performance of each consultant based on criteria developed by Staff to determine if the contract will be renewed. 117-  4. RECOMMENDATION: 4. 1 Staff requests City Council authorization to award RFQ 10 -002 for general consulting services to the three ( 3) top -ranked firms, Hatch Mott MacDonald of Pensacola, Florida, CH2M HILL of Pensacola, Florida, and Goodwyn, Mills and Cawood, Inc. of Fort Walton Beach, Florida. 4.2 Staff also requests City Council authorization for the City Attorney to develop a continuing contract document and the City Manager to execute a continuing contract for general consulting services with each of the three ( 3) consulting firms for an initial period of one year with four one -year term options for a maximum contract term of five years based on the performance of each consultant. 5. ATTACHMENTS: 5. 1 Final Ranking Summary, dated December 22, 2009 5. 2 Initial Ranking Summary, dated December 16, 2009 5. 3 RFQ 10 -002 Pre -Qualification for General Consulting Services 6. ADDITIONAL MATERIALS FOLDER: 6. 1 Cardno TBE Proposal 6. 11 Goodwyn, Mills and Cawood Proposal 6.2 CH2M HILL, Proposal 6. 12 Gustin, Cothern & Tucker Proposal 6. 3 Choctaw Engineering Proposal 6. 13 Hatch Mott MacDonald Proposal 6.4 ' Civil Systems, Incorporated Proposal 6. 14 Kenneth Horne & Associates Proposal 6. 5 Connelly &' Wicker Proposal 6. 15 Land Engineering Services Proposal 6. 6 Constantine ]Engineering Proposal 6. 16 Malcolm Pim ie Proposal 6.7 CORE Engineering Proposal 6. 17 Moore Bass Consulting Proposal 6. 8 Emerald Coast Associates Proposal 6. 18 Preble -Rish Proposal 6. 9 Fabre Engineering Proposal 6. 19 Tetra Tech Proposal 6. 10 Garver, LLC Proposal 6.20 Volkert Proposal 7. SIGNATURE BLOCK: 7. 1 Submitted By: Michael D. vgpwe, P. E., City Engineer 7.2 Reviewed for Agenda: / // R e T. Meares anager 118-  R! d h Ol 37 G C O v C y w C O N u N C p AL i OmC V w C aO CLi 14 a ZFC 0 130 V W 7 7 W d aan. 119-  I 9 41 WO a 120- I 1 ej a c f i s Al  p V gq O K as lu ig a 122-  i ff i 123-  aa aa s coo i M Y 1 d d e e e d s d e o d d d v d i e o A d l d d o d e d o o or e s e e d d d o s d o e e R i Rd i Cg pp id r3R g a a vT cb A yTg df 3 r7f X71 ff g gag III 46ag 3 1 33 88 124-124-  1 HI Rr 125-  REQUEST FOR QUALIFICATIONS FOR THE CITY OF FORT WALTON BEACH RFQ 10- 002-PRE-QUALIFICATION FOR GENERAL CONSULTING SERVICES Issued By: Purchasing Division P. O. Box 4009 143 Hollywood Boulevard NW Fort Walton Beach, Florida 32549 850) 833 -9523 Fax ( 850) 833 -9643 Website: http: / www.fwb.org / Date of Issue: October 29, 2009 Proposal R.eceipt Date: December 1, 2009, 2: 30 p.m. Local Time NOTE: A non -mandatory Pre -Proposal Meeting will be held on November 17, 2009 at 10: 00 a. m. in the Purchasing Conference Room at 143 Hollywood Boulevard NW. 126-  TABLE OF CONTENTS 1. INTRODUCTION 3 2. SCOPE-OF SERVICES 3 2. 1 PLANNING, INVESTIGATION, AND REPORT PREPARATION SERVICES 4 2. 2 DESIGN SERVICES 4 2. 3 CONSTRUCTION SERVICES 4 2. 4 SPECIFIC PROJECTS 5