Fort Walton Beach Council agenda — 01-26-2010 Regular — reading text

Regular Council 1 - 12 -10 HOUSING AUTHORITY APPOINTMENT Mayor' s Appointment to the Fort Walton Beach Housing Authority. Mr. Reeves moved to approve the Mayor' s re- appointment of Lin Mack, 703 Overbrook Drive, to the Fort Walton Beach Housing Authority Board for a four year term until January 129 2014. Mr. Garvie seconded motion and it carried unanimously with Holmes, Reeves, Garvie, and Patterson in favor (Miller, Nabors, and Rynearson absent). CODE ENFORCEMENT BOARD APPOINTMENT Appointment of a regular member to the Code Enforcement Board. The City Clerk reported there is a vacancy for a regular member for an unexpired term until August 111, 2012 and Mr. Dunahugh, who was appointed an alternate, is willing to serve as a regular member. Mr. Reeves moved to appoint Peter Dunahugh, 113B Cedar Avenue SW, as a regular member on the Code Enforcement Board for the unexpired term until august 11, 2012. Mr. Garvie seconded motion and it carried unanimously with Holmes, Reeves, Garvie, and Patterson in favor (Miller, Nabors, and Rynearson absent). HISTORIC SITES AND STRUCTURES ADVISORY BOARD APPOINTMENT Appointment to the Historic Sites and Structures Advisory Board. 9th The City Clerk reported Tim Mistovich' s term expired January and he is willing to serve another four year term. Mr. Holmes moved to re- appoint Tim Mistovich, 777 E Miracle Strip Parkway, to the Historic Sites and Structures Advisory Board for a four -year term from January 12, 2010 until January 12, 2014. Mr. Patterson seconded motion and it carried unanimously with Holmes, Reeves, Garvie, and Patterson in favor (Miller, Nabors, and Rynearson absent). FIREFIGHTER' S PENSION PLAN BOARD OF TRUSTEES APPOINTMENT Appointment of Fifth Trustee on Firefighters' Pension Plan Board of Trustees. The City Clerk reported the fifth member is chosen by the other four Board members then the name is submitted to City Council. She said City Council, as a ministerial duty, then appoints the fifth person to the Board. She reported Ervin Kempf was selected by the other four Board members as the fifth member. Mr. Reeves moved, as a ministerial duty, to re- appoint Ervin Kempf to serve on the Firefighters' Pension Trust Fund Board of Trustees as the fifth trustee for a two -year term from January 1, 2010 to December 31, 2011. Mr. Garvie seconded motion and it carried unanimously with Holmes, Reeves, Garvie, and Patterson in favor ( Miller, Nabors, and Rynearson absent). AWARD RFQ PRE- QUALIFICATION FOR GENERAL CONSULTING SERVICES. This item was withdrawn from the agenda. 7- Regular Council 1 - 12 -10 CONSTRUCTION COSTS FOR EFFLUENT INTERCONNECT WITH COUNTY Approval of Funding for Effluent Interconnect with Okaloosa County' s Arbennie Pritchett Water Reclamation Facility and the City' s Reuse Water System. Michael Beedie, City Engineer, explained Section 8 of the Interlocal Agreement with the County requires the City to fund the costs, excluding labor, related to reclaimed water interconnect. He requested the use of the 2005 Utility Revenue Bond funds in an amount not to exceed $ 220, 000.00. Mr. Beedie explained under the agreement the County agreed to utilize the City' s existing tertiary treatment system at the City' s wastewater treatment plant site; however, after evaluating construction costs for piping and modifications to the City' s existing tertiary system the County decided it was more cost beneficial to construct a new tertiary treatment system at the Arbennie Pritchett Water Reclamation Facility ( WRF) site. He said the funding will allow the County to proceed with completing the interconnect between the Arbennie Pritchett WRF tertiary treatment system and the City' s reclaimed water distribution system. The Mayor opened the floor for public input. As there was none public input was closed. Mr. Garvie moved to authorize staff to proceed with funding the required Reclaimed Water Point of Connection as specified in Section 8 of the Wastewater Service Interlocal Agreement with Okaloosa County in the not -to- exceed amount of $220, 000. 00 for the materials and engineering of the interconnect. Mr. Reeves seconded motion and it carried unanimously with Holmes, Reeves, Garvie, and Patterson in favor (Miller, Nabors, and Rynearson absent). BEAUTIFICATION COMMITTEE /TREE BOARD Dissolution of Beautification Committee /Tree Board and appoint the Municipal Planning Board as the Tree Board. The City Manager discussed the difficulties of the Committee in achieving a quorum to hold meetings and in accomplishing any significant project, as well as the amount of staff time spent on preparing for meetings that do not take place. He noted a lot of the duties of the committee can be performed by staff and the Tree Board duties can be transferred to the Municipal Planning Board. The Mayor opened the floor for public input. As there was none public input was closed. Mr. Reeves moved to dissolve the Beautification Committee /Tree Board; to appoint the duties of the Tree Board to the Municipal Planning Board, with the Executive Assistant placing an update memo on their agenda quarterly; and funds remaining in any of the Beautification accounts to be used to purchase a tree for planting on Arbor Day 2010 to satisfy the requirements to maintain the status of TreeCity USA. Mr. Holmes seconded motion and it carried unanimously with Holmes, Reeves, Garvie, and Patterson in favor ( Miller, Nabors, and Patterson absent). CITY MANAGER REPORTS Request for Special Meeting at 5 PM on Tuesday, January 26 prior to the regular meeting for presentation of Utility Fate Study findings and recommendations. The City Manager reported the draft has been received and will be reviewed to send back to the consultant with staffs 26th recommendations for a final draft for Council' s review on January prior to the regular meeting. 8- Regular Council 1 - 12 -10 CITY MANAGER REPORTS cont. Request for Special Meeting at 5 PM on Tuesday, Feb 9 prior to the regular meeting for presentation of Business Retention Panel findings and recommendations. The City Manager 28th reported the panel' s final meeting is January to formulate their recommendations to Council. Request for Special Meeting at 5 PM on Tuesday, February 16 ( non -council meeting day) for presentation by attorneys Beggs and Lane on joining a class action lawsuit over General Employees Pension Plan losses. The City Manager reported the presentation from Beggs and Lane can be combined with the presentation of the Business Retention Panel' s findings and recommendations at a Special Meeting He said the request for a Special Meeting on this issue can be placed on the 9th. on February Council' s next agenda if they would prefer to wait until the three missing Council members are present. Special meeting January 26, 2010 —Utility Rate Study presentation Council concurred with the request for a Special Meeting on Tuesday, January 26, 2010 at 5: 00 to the regular for presentation of Utility Rate Study findings and p. m., prior meeting, recommendations. Special meeting February 9, 2010 — Business Retention Panel and Beggs and Lane presentations Council concurred with the suggestion to combine the two issues and with a request for a Special Meeting on Tuesday, February 9, 2010 at 5: 00 p.m., prior to the regular meeting, for presentation of Business Retention Panel findings and recommendations; and for presentation by attorneys Beggs and Lane on joining a class action lawsuit over General Employees Pension Plan losses. 16th The City Manager reminded Council of the Council Retreat on Saturday, January beginning at 8: 30 a.m. at Two Trees Restaurant. The City Manager mentioned work has begun to dismantle the house at 651 Powell Drive. MAYOR/COUNCIL COMMENTS Mr. Holmes thanked John Hofstad for the service and dedication he gave to the City and wished him the best in his new job with the County. Mr. Reeves mentioned John Hofstad will be missed but we are in good hands with the staff of the City. Mr. Garvie mentioned a report was received at the Library Co -Op meeting yesterday that library 4th usage is up 50 %. He also noticed that Niceville is saving their cans for the of July fireworks. The Mayor mentioned he made his presentation to the legislative delegation; that Uptown Station held a great Christmas tree lighting; that he served lunch to troops on Christmas; that he welcomed back a group of military who had missed the holidays with their families; that he attended a ceremony at Longhorn' s to recognize the staff members who prevented a kidnapping; that he was a judge at a Martin Luther King celebration last Saturday and there will be an opportunity to walk in the parade on Monday; that a nice note was received from Jim Dowling about the remaining 7, 229.46 MainStreet funds; and he thanked the snowbirds for their patronage at the golf course. 9- Regular Council 1 - 12 -10 MAYOR/COUNCIL COMMENTS cont. The Mayor echoed the comments about John Hofstad and, along with Christy Johnson who worked hard for the CRA, and wished them both well in their new jobs. ADJOURNMENT There being no further business, the meeting adjourned at 7: 30 p.m. APPROVED: lu ATTEST: CITY CLERK ddm 10-  CITY COUNCIL MEETING January 26, 2010 Approval of Agenda No Backup) Agenda Item Number: 1  CITY COUNCIL MEETING January 26, 2010 Consent Agenda Approval of Minutes: Regular Meeting of January 12, 2009 Agenda Item Number: 3. 1  CITY COUNCIL MEETING January 26, 2010 Consent Agenda Approval of Police Department Memorandum of Understanding with the United States Marshals Service USMS) Synopsis: CISMS will compensate City for the cost of overtime required by use ofFWBPD in federal law enforcement matters Agenda Item Number: 3. 2  CIq-YOT FORTWAG2'oN BEAC7f POLICE DEPARTMENT STAFF REPORT MEMORANDUM To: Robert T. Mearns, City Manager From: Ted Litschauer, Police Chief Date: January 14, 2010 Subject: Memorandum of Understanding 1. Background: 1. 1. The Fort Walton Beach Police Department ( FWBPD), as