Fort Walton Beach Council minutes — 06-25-13--regular — reading text

ABSENT: Amy Jamieson ORDINANCES -FIRST READING None. ORDINANCES- SECOND READING 1877 Amends LDC to Dissolve BOA and Transfer Responsibilities to LPA AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA, AMENDING CHAPTERS 1, 8, AND 9 OF THE LAND DEVELOPMENT CODE IN ORDER TO DISSOLVE THE BOARD OF ADJUSTMENT AND ASSIGN ADDITIONAL DUTIES AND RESPONSIBILITIES TO THE LOCAL PLANNING AGENCY; AND PROVIDING AN EFFECTIVE DATE. The City Attorney read the ordinance by title. Tim Bolduc, Engineering/ Utilities Director, advised there were no changes since first reading. Mr. Goodwin moved to adopt Ord. 1877 on second reading. Mr. Rigdon seconded motion and it carried unanimously. City Council of Fort Walton Beach Page 4 Panted 612812013  Minutes June 25, Z 13 Regular Meeting I RESULT: ADOPTED [ UNANIMOUS] I MOVER: Trey Goodwin, Council Seat 4 SECONDER: Bull Rigdon, Council Seat 6 AYES: Griggs, gossom, Mead, Goodwin, Rigdon, Rynearson ABSENT: Amy Jamieson APPOINTMENTSAPPOINTMENTS None.None. CharterCharter OfficerOfficer EvaluationEvaluation ProcessProcess SylviaSylvia Hanks,Hanks, AdministrativeAdministrative ServicesServices Director,Director, discusseddiscussed thethe needneed toto havehave aa consistentconsistent establishedestablished policypolicy andand processprocess byby whichwhich thethe City'City' ss threethree CharterCharter OfficersOffi ( cers ( CityCity Manager,Manager, CityCity Clerk,Clerk, andand CityCity Attorney)Attorney) areare evaluated evaluated annuallyannually andand thatthat aa revisedrevised CharterCharter OfficerOfficer PerformancePerformance EvaluationEvaluation FormForm hashas beenbeen developeddeveloped thatthat isis standardstandard forfor allall threethree CharterCharter Officers.Officers. Ms.Ms. HanksHanks alsoalso discusseddiscussed thethe timelinetimeline forfor thethe performanceperformance evaluation,evaluation, withwith Council Council returningreturning theirtheir completedcompleted evaluation evaluation byby JulyJuly 31,31, HumanHuman ResourcesResources compilingcompiling thethe resultsresults intointo oneone consolidatedconsolidated summarysummary forfor eacheach CharterCharter OfficerOfficer byby AugustAugust 1515 andand presentedpresented toto CouncilCouncil onon AugustAugust 16,16, andand thethe performanceperformance evaluationsevaluations toto bebe conductedconducted duringduring thethe CityCity CouncilCouncil meetingmeeting ofof AugustAugust 27,27, 2013.2013. DiscussionDiscussion includedincluded modifyingmodifying thethe recommendedrecommended formform toto includeinclude columnscolumns forfor" " NotNot Applicable"Applicable" oror" " NotNot Observed;"Observed;" thatthat thethe ratingsratings forfor thethe threethree CharterCharter OfficersOfficers willwill bebe donedone atat oneone timetime ratherrather thanthan theirtheir anniversaryanniversary date;date; andand thatthat asas itit standsstands thethe evaluationsevaluations dealdeal withwith thethe interactionsinteractions betweenbetween thethe CouncilCouncil andand CharterCharter OfficersOfficers andand notnot betweenbetween thethe CharterCharter OfficersOfficers andand CityCity employees.employees. FurtherFurther discussiondiscussion includedincluded thethe importanceimportance ofof thethe interactioninteraction ofof CharterCharter OfficersOfficers withwith thethe CityCity employeesemployees andand toto retakeretake aa looklook atat somesome ofof thethe itemsitems becausebecause somesome dodo addressaddress interactions interactions withwith thethe StaffStaff whichwhich areare notnot observedobserved byby Council.Council. Mr.Mr. Goodwin Goodwin movedmoved toto waivewaive RobertsRoberts RulesRules ofof OrderOrder forfor furtherfurther discussion discussion onon thisthis item.item. M_M_r.r. MeadMead secondedseconded motionmotion andand itit carriedcarried byby aa votevote ofof_ _55 toto II withwith opop o_o_s_ed. s_ ed.. . RESULT:RESULT: ADOPTEDADOPTED [ [ 55 TOTO 1111, , MOVER:MOVER: TreyTrey Goodwin,Goodwin, CouncilCouncil SeatSeat 44 SECONDER:SECONDER: JohnJohn Mead,Mead, CouncilCouncil SeatSeat 33 AYES:AYES: Griggs,Griggs, Mead,Mead, Goodwin,Goodwin, Rigdon,Rigdon, RynearsonRynearson NAYS:NAYS: gossomgossom ABSENT:ABSENT: AmyAmy JamiesonJamieson DiscussionDiscussion ensuedensued onon thethe changeschanges toto incorporateincorporate intointo thethe evaluation evaluation includingincluding addingadding twotwo columns,columns, oneone titledtitled " " NA"NA" forfor NotNot ApplicableApplicable andand oneone titledtitled " " NO"NO" forfor NotNot Observed.Observed. Dr.Dr. gossomgossom recommendedrecommended toto amendamend thethe languagelanguage ofof thethe evaluationevaluation byby removing removing thethe wordswords subordinatessubordinates andand outsideoutside contacts'contacts' underunder InterpersonalInterpersonal RelationshipsRelationships ofof thethe InteractiveInteractive Skil sSkil s category.category. Also,Also, thatthat CommunityCommunity RelationsRelations wouldwould includeinclude columnscolumns labeledlabeled NANA andand NO.NO. PagePage 55 PrintedPrinted 6282013 6282013 CityCity ConnedConned ofForlofForl WaltonWalton BenchBench  Minutes June 2013 It was further noted the importance in the process of Council to be cognizant of the interaction between the Charter Officers and the City staff. The Mayor asked if there was any public input. Sharon Trenary received clarification that the public is always encouraged to contact the City «. Council Council. regarding the performance of the Charter Officers, the City Staff, or any members of the Mr. Mead moved to approve the proposed Performance Evaluation Form as amended to include the addition of two columns, one titled " NA" for Not Applicable and one titled NO" for Not Observed, and to remove the words ' subordinates and outside contacts' under Interpersonal Relationships of the Interactive Skills category. Mr. Rynearson seconded motion and it carried unanimously. RESULT: ADOPTED AS AMENDED [ UNANIMOUS] MOVER: John Mead, Council Seat 3 SECONDER: Dick Rynearson, Council Seat 7 AYES: Griggs, gossom, Mead, Goodwin, Rigdon, Rynearson ABSENT: Amy Jamieson Appraisal for Surplus Property Behind 20 -70 Ready Avenue NW The City Manager advised appraisals have been done on the 4. 24 acre parcel and fair market value recommendations include ) Market Value As -Is with No Access Easement, $ 37,500; 2) Market Value with Access Easement, $ 94, 500.00. an access easement is valued at $ 57, 000 based on the fair market value assessment. With no immediate or future plans to utilize or develop the property, the City Manager advised Staff is recommending advertising this property as -is with no access easement. Mr. Rigdon moved that City Council accept the appraisal for the 4. 24 -acre portion of Parcel ID No. 17- 25 -24- 0000 -0001 -0000 for the scenario As -Is with No access Easement as the fair market value of the property. Also that City Council authorize to issue a Request for Proposals along with the proper legal advertisements to obtain competitive proposals to purchase the property through a negotiated sale upon the receipt of the proposals by the Ci manager and City. Attorney. Dr. gossom seconded motion and it carried unanimously. RESULT: ADOPTED [ UNANIMOUS] MOVER: Bull Rigdon, Council Seat 6 SECONDER: Joyce gossom, Council Seat 2 AYES: Griggs, gossom, Mead, Goodwin, Rigdon, Rynearson ABSENT: Amy Jamieson Declaration of Surplus Property at 15 Carson Drive SE Staff recommends the declaration of City- owned property at 15 Carson Drive SE ( Chester Pruitt Recreation Center) as surplus property to move forward with obtaining an independent appraisal and advertising the competitive solicitation of prospective purchasers. Removed from agenda; will be discussed at a future meeting. Ciry Council of For! Walton Deach Page 6 Printed 6/ 2820/ 3  243 Regular Meeting Minutes June 25, 2013 RESULT: WITHDRAWN Declaration of Surplus at 1564 Percy Coleman Road Staff recommends the declaration of City -owned property at 1564 Percy Coleman Road Abandoned WWTP) as surplus property to move forward with obtaining an independent appraisal and advertising the competitive solicitation of prospective purchasers. emoved from agenda, will be discussed at a future meeting_ RESULT: WITHDRAWN...._ _... _.. Declaration of Surplus Property at 25 Miracle Strip Parkway SW Staff recommends the declaration of City -owned property at 25 Miracle Strip Parkway SW as surplus property to move