Fort Walton Beach Council minutes — 05-08-12 regular — reading text

283 Draft Minutes City of Fort Walton Beach Regular Meeting of the City Council of Fort Walton Beach Tuesday, May 8, 2012 6: 00 PM 102 Miracle Strip Parkway Fon Walmn Beach, FL 32508 CALL TO ORDER 6: 00 PM Meeting was called to order on May 8, 2012 at Council Chamber, 107 Miracle Strip Parkway, Fort Walton Beach, FL. Attendee Name Title S [atus . Arrived Mike Anderson Mayor Present Bobby Griggs _ Council Seat 1 Present joyce gossom Council Seat 2 Present Dennis Reeves Council Seat 3 Present Trey Goodwin _. Council Seat 4 Present Bobby Nabors Council Seat 5 Present Bull Rigdon Council Seat 6 Present Dick Rynearson Council Seat 7 7present INVOCATIONIPLEDGE OF ALLEGIANCE Pastor Charles Sansom Sr. From Family of Faith Church led in the Invocation. PROCLAMATIONS Wit Hugh, Squadron Education Officer from the Fort Walton Sail and Power Squadron, accepted the proclamation for Safe Boating Week, May 19 through May 25, 2012. RECOGNITIONS Ariel Lindner received the Student ACE Award for Choctawhatchee High School, and Carlee Sansom received the student ACE Award for Fort Walton Beach High School. PRESENTATIONS --Memorial Day Service At Beal Memorial Cemetery Tom Rice of the Magnolia Grill advised that the Veterans' Tribute Tower Memorial Committee will continue the Memorial Day and Veterans' Day Service at the Beal Memorial Cemetery as the Disabled American Veterans Group has ceased to exist. APPROVAL OF AGENDA The vote on the motion to approve the agenda as presented carried unanimously. City Council ofFort Wa7mn Beach Peg, 1 Printed 51912012 284 Regular Meeting Minutes May 8 2012 RESULT: APPROVED [ UNANIMOUS] MOVER: Dennis Reeves, Council Seat 3 SECONDER: Bull Rigdon, Council Seat 6 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson CONSENT AGENDA The vote on the motion to approve the Consent Agenda carried unanimously. Approval of Minutes Approval of the minutes of the April 24, 2012 Council Meeting. Award of Bid Recommend award of bid for the purchase of a 50 hp diesel tractor with hydraulic front loader for Sewer Collections to Wise Equipment of Crestview, Florida for $26, 883. PUBLIC COMMENTS Sam Kinkaid, 240 Brooks Street, thanked the City for the new Land Development Code ( LDC) and stated it an easy to read document that is easily understood. However, she asked the City to consider reevaluating the process of issuing development orders to include the approval of all parties with monetary investments in a project. Ms. Kinkaid noted that many times a buyer will invest money in a project only to have the developer change certain aspects without the knowledge of the buyer. She would like to see state requirements placed in the LDC that explains the process for developers who never provide a final plat to a buyer. The City Manager stated Ms. Kinkaid had some good points and he would be happy to meet with her along with Michael Beedie and the City Attorney to discuss her concerns. RESOLUTIONS There were no resolutions. ORDINANCES -- 1864 - Kenwood ROW Annexation AN ORDINANCE OF THE CITY OF FORT WALTON BEACH, FLORIDA; PROVIDING FOR AUTHORITY; PROVIDING FOR THE ANNEXATION INTO THE CITY LIMITS OF FORT WALTON BEACH CERTAIN PUBLIC RIGHTS -OF -WAY IN THE KENWOOD NEIGHBORHOOD ACCEPTED FROM OKALOOSA COUNTY BY RESOLUTION 2012 -10; PROVIDING FOR THE EFFECT OF SAID ANNEXATION; PROVIDING FOR MUNICIPAL BOUNDARY AMENDMENTS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney announced a quasi-judicial proceeding and gave the oath to Michael Beedie, Engineering/ Utilities Director. The City Attorney confirmed there was no ex -parte communication on the issue from the Council. Mr. Beedie advised the ordinance provides continuity of ownership and maintenance of the 10 rights -of w - ay in the Kenwood area. City Caandl ofFor! Wdlan Beach Page 2 Printed 51912012  285 Regular Meeting Minutes May 8, 2012 The vote on the motion to adopt Ord. 1864 on first reading carried unanimously. RESULT: FIRST READING [ UNANIMOUS] Next 5/ 22/ 2012 6: 00 PM MOVER: Dennis Reeves, Council Seat 3 SECONDER: Bull Rigdon, Council Seat 6 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson ORDINANCES -- SECOND READING There were no ordinances for second reading. APPOINTMENTS - L- ocal Planning Agency Appointment Consideration of M.G. Moran as an appointee to the Local Planning Agency ( formerly Municipal Planning Board). The City Clerk advised the appointment to the Local Planning Agency, formally the Municipal Planning Board, is from May 8, 2012 through September 30, 2012; then for a four -year term from October 1, 2012 through September 30, 2016. The vote on the motion to appoint M. G. Moran to the Local Planning Agency carried unanimously. I__—RESULT: ADOPTED [ UNANIMOUS] MOVER: Dennis Reeves, Council Seat 3 ISECONDER: Bobby Griggs, Council Seat 1 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson Request For Additional Funding Request up to $ 250,000 additional funding, using 2005 Utility Bond proceeds, to cover unforeseen disposal costs of the solids and liquids from the existing structures at the WWTP. Michael Beedie, Engineering/Utilities Director, advised additional funding is needed to cover the disposal costs for the additional quantity of liquids and sediments remaining at the Wastewater Treatment Plant ( WWTP) before it is totally decommissioned; therefore Staff is requesting an additional $250,000 in 2005 Utility Bonds proceeds to cover the costs. Mr. Beedie informed that GreenSouth Solutions is approximately 80% completed with the project and should be completed within 2 to 3 weeks. The vote on the motion to approve an additional $250,000 in 2005 Utility Bonds proceeds to cover the disposal costs for the additional quantity of liquids and sediments remaining at the WWTP, and to authorize a budget amendment not to exceed $ 250, 000 from the 2005 Utility Bonds, carried unanimously. RESULT: ADOPTED [UNANIMOUS] MOVER: Dennis Reeves, Council Seat 3 SECONDER: Bull Rigdon, Council Seat 6 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson City Conned of Fort Walton Beach Page 3 Printed 51912011 286 Regular Meeting Minutes May 8, 2012 Fairground Lease Renewal The City Manager informed that a request was received on April 19, 2012, from Clyde Jackson, president of the Northwest Florida Fair Association, requesting that the lease between the City and the Fairgrounds be continued under its present terms and conditions as amended. He continued that this is the first of three five -year renewals that expires on June 30 of this year, and that the lease states the exercise to option must be received by the City by January 31 of the fifth year or the lease shall terminate as of June 30 of the fifth year. The City Manager advised he spoke with the City Attorney and there are two options for Council to consider: 1) the Council can recognize the lease was not strictly adhered to and terminate it; or 2) the council can determine the Fairgrounds serve a public purpose, accept the late filing as overlooked and accept the offer to extend the lease under the existing terms and conditions. Discussion included the correct size of the parcel of land leased by the fairgrounds and that the legal description states it as 14. 67 acres, and that there is no established rule or policy for determining the amount of rental for leases. Charles Rigdon Jr., acknowledged the renewal date was missed but that it was an oversight and requested Council renew the lease for five years as events are often booked a year or two in advance, and a shorter lease would put them at a disadvantage. Further discussion included that the fairgrounds is a value to the community. Mr. Rigdon advised he would abstain form the vote as he is the manager of the fairgrounds. The vote on the motion that the Fairgrounds serves a public purpose and to accept the late filing as overlooked and accept the offer to extend the lease under the existing terms and conditions carried unanimously._ RESULT: APPROVED [ 6 TO O1 MOVER: Dennis Reeves, Council Seat 3 SECONDER: Bobby Nabors, Council Seat 5 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rynearson ABSTAIN: Bull Rigdon_ City Manager Termination Mr. Reeves discussed the upcoming annual evaluation of the City Manager and stated he finds it difficult to fill out the evaluation and feels the time has come to find new leadership for the City. Mr. Reeves moved to terminate the contract for the City Manager, Robert Meams, effective immediately, and fulfill the terns of the contract. Mr. Rynearson seconded motion. Mr. Reeves advised he has had concerns from many employees of the City and is concerned with the interaction of the City Manager with the employees, and that the City has a lot of good employees and he would not like the City to loose good people. Mr. Rynearson stated he has received valid concerns from employees the past six months regarding the management style of the City Manager, and that any evaluation he would complete on the City Manager would not be favorable. City Connal offor! Walton Beach