Fort Walton Beach Council agenda — 08-25-2009 executive — reading text

PVC Sewer Lateral @ $ 1. 00/LF = $ 80.00 3. 8 EA of 6" x 4' PVC Wye -Tees @ $ 15.00/EA = $ 120.00 4. 8 EA of 4" Cleanout Assemblies @ $ 6.001EA = $ 48.00 5. 3 EA of 48' Diameter Manholes @ $ 1, 000/EA = $ 3,000.00 6. 3 EA of Manhole Rims & Covers @ $ 250/ EA = $750. 00 7. 5 TON of No. 57 Limestone @ $ 40/ TON = $ 200.00 Restoration Materials {Total Cost = $5,000. 00) 1. 10,000 SF of Solid Sod @ $ 0.50 /SF = $ 5, 000. 00 Labor Costs - Two Weeks to Install New Sewer Main & One Week to Abandon Existing Sewer Main (Total Cost = $9,043.68) 1. 120 HR for 4- Person Sewer Collections Crew @ $ 89.0321 MR = $8,283.85 2. 20 HR for 2- Person Survey Crew @ $ 37.9914/ HR = $759. 83 Contingencies 1. 25% of Labor & Material Costs = 0.25 x $ 19,041. 68 = $ 4,760.42 Relocation of the Sewer Main at 103 Alabama Avenue NW (Total Costs =$ 1G 0.9S) Sewer Main Materials gotal Cost = $ 4,281. 0!? 1. 150 LF of 6' PVC Sewer Main @ $ 2.00/LF = $ 300.00 2. 10 LF of 4' PVC Sewer Lateral @ $ 1. 00/LF = $ 10.00 3. 1 EA of 6" x 4' PVC WyeTees @ $ 15.00/EA = $ 15. 00 4. 1 EA of 4' Cleanout Assemblies @ $ 6.00/EA = $6.00 5. 3 EA of 48' Diameter Manholes Q $1, 000/EA = $ 3, 000.00 6. 3 EA of Manhole Rims & Covers @ $ 250/ EA = $750. 00 7. 5 TON of No. 57 Limestone @ $ 401TON = $ 200.00 Restoration Materials ( Total Cost = $ 4,370.00) 1. 3,750 SF of Solid Sod @ $ 0.50/ SF = $ 1, 875.00 2. 50 TON of Graded Aggregate Base Q $40/TON = $ 2,000.00 3. 9 TON of S -3 Asphalt @ $ 55/ TON = $495.00 Labor Costs - One and A Half Weeks to Install New Sewer Main and Abandon Existing Sewer Main ( Total Cost = $ 4,901. 76) 1. 60 HR for 4- Person Sewer Collections Crew @ $ 69.0321/ HR = $4, 141. 93 2. 20 HR for 2- Person Survey Crew @ $ 37.9914/HR = $759.83 Contingencies 1. 25% of Labor & Material Costs = 0.25 x $ 13,552. 76 = $ 3,388. 19 These costs are estimates only and can be refined once a decision is made. There will be the need for some field work to verify locations of existing sewer services and elevations to ensure both of these options are feasible. We would then have to draft the plan / profile sheets showing the relocation of the sewer main. Option 1 would alleviate the problem for the entire row of single family residences and would only require an easement on the 8/ 4/2009  A. Page 2 of 2 scfuth and east side of the property at 103 Alabama Avenue NW. Option 2 would only alleviate the problem for one property and would require an additional easement on the north property One. The easement on the south property fine would have to remain for both options because this segment cannot be abandoned. i witi have a sketch at tomorrow's meeting showing the two options and their effects on the surrounding properties. There was no project scheduled in the five -year CIP schedule for this area, so funds would have to be " found" to complete this project. Thanks, Michael D. Beedie, P. E. City Engineer Utility Services Department City of Fort Walton Beach P.O. Box 4009 143 Hollywood Boulevard NW Fort Walton Beach, FL 32549 Phone: ( 850) 833 -9612 Fax: ( 850) 833 -9643 Cell: ( 850) 585 -9158 Nextel: 186* 13224* 8 E -Mail: mbeedie a@_fwb.org Website: wwwfwb.o_rg Please Note: Florida has a very broad public records law. Most written communications to or from City of Fort Walton Beach officials are public records available to the public and media upon request. Your e-mail address and communications may therefore be subject to public disclosure. Original Message Toni Craig [ mailtD:t3Dnk:raig@oox. net] Sent: Monday, November 17, 2008 8: 41 AM To: Joyce Shanahan; John Hofstad; Michael Beedie Subject: Alabama /Pinehurst S/ D Easement- Barber See attached for Tuesday discussion. Toni L Craig Attorney at Law Fla Bar No 115444 Fla. Bar Board CertiTied, City, County, Local Government Law Mailing Only: 908 Pineview Blvd Fort Walton Beach FL 32547 Office: 150 Lewis St Ste 102 Fort Walton Beach FL 32547 850) 243 -6969 Fax: ( 850) 244 -8929 www.tonicraigJnfo CONFIDENTIALr Y NOTICE: This email is from Toni L. Craig, Attorney at Law, and is intended only for the use of the addressee. If you received this email in error, please notify me immediately, delete the emag from your computer and do rat copy or disclose it to anyone else. # you am not an ejd%Wng client of Toni L Cmig, Attvnwy at taw, do not construe anything in this emag to make you a client unless specifically stated. Do not disclose anything to me in any reply that you expect to be kept confidential. (f you arcs a cNent, you should keep the contents of this email confidential to preserve the attorney -client or work product privilege. 8/4/2009  CITY COUNCIL EXECUTIVE SESSION August 25, 2009 Meeting Agenda Close Executive Session Agenda Item Number: 3  CITY COUNCIL EXECUTIVE SESSION August 25, 2009 Meeting Agenda Reconvene City Council Meeting Agenda Item Number: 4  NOTICE NOTICE IS HEREBY GIVEN that pursuant to Section 286.011( 8), Florida Statutes, the City of Fort Walton Beach City Council, will meet in Executive Session in City Council Chambers at the Fort Walton Beach City Hall, 107 SW Miracle Strip Pkwy., Fort Walton Beach, FL 32548, on Tuesday, August 25, 2009, at 5: 00 p.m. ( C.D.T.), or as soon thereafter as the issue may be heard, to receive the advice of counsel concerning the following pending litigation: Barber v City ofFort Walton Beach, Okaloosa County Court Case No. 2009 -CA -3822 City Manager Robert Mearns, Insurance Defense Counsel, Darren Schwartz, Mayor Mike Anderson, and City Council members, Mike Holmes, Virgil Miller, Dennis Reeves, Bill Garvie, Bobby Nabors, Bill Patterson, and Dick Rynearson will be attending the Executive Session. The entire Executive Session will be transcribed by a certified court reporter and filed with the City Clerk. The transcript of the Executive Session will be made a part of the, public record upon the conclusion of above -referenced litigation. Helen Spencer City Clerk Publication date: Friday, August 21, 2009  Page 1 of 1 Dixie MacDonald From: Dixie MacDonald Sent: Monday, August 17, 2009 8:53 AM To: nwflegals@nwfdailynews. com Subject: legal ad Notice Please run the attached Notice" of an Executive Session in the legal section of the paper on Friday, August 21, 2009. If you have any questions, please don' t hesitate to contact me. Dixie MacDonald Deputy City Clerk City of Fort Walton Beach 833 -9510 833 -9640 - FAX 8/ 17/ 2009 Helen Spencer From: Helen Spencer Sent: Tuesday, August 11, 2009 10:26 AM To: Robert Meams; 'Toni Craig' Subject: Executive Session 8 -25 -09 @ 5PM 1! 1 08 -25 -09 Barber v City.DOC ( 31... Bob/Toni I have attached a proposed notice that needs to be advertised, providing it is approved for submission, to the Newspaper. Please make any changes necessary and return to me ASAP. Helen Spencer City Clerk -Fort Walton Beach 850 -833 -9509 850 -833 -9640 -Fax hspencera- Mb.org Regular Council Meeting 08 -11 - 09 REVIEW OF LANDMARK (CONT) Mr. Nabors asked what Council or Staff can do to address issues and help the project move forward. Mr. Houle responded he will follow up with the development team to see what is needed. He advised they will be submitting a foundation permit to the City in about 60 days and the construction documents are complete for the deck and about 50% complete for the building. Mr. Reeves appreciated Mr. Houle' s candidness and responses, and stated he is excited about what is planned for the Landmark location. CITY MANAGER REPORTS The City Manager advised he is scheduling the annual review for the Landmark on September 22, 2009 agenda. He also discussed the Soundside Development and that he and Staff have been working closely with the Housing Authority on moving the project forward. The City Manager discussed the Business Retention Panel and advised that two of the appointees, Robbie Epstein of DRS Training and Control Systems, and John McGee of First City Bank, had to resign due to business reasons, and it was Council' s decision if they wanted to appoint two replacements. He advised the Panel discussed a variety of issues at their first meeting and are very enthusiastic, and are proposing to discuss the permitting process at future meetings. The meetings will be held the last Thursday of each month until the end of December or January. The City Manager further explained he received a Council request to revisit the golf course audit that was discussed during budget on a future agenda, and advised he would place it on the August 25, 2009 Council Agenda. The City Attorney advised an Executive Session is needed to discuss the lawsuit Barber v. Fort Walton, Okaloosa County Court Case 2009 -CA -3822 on August 25, 2009, at 5: 00 p. m. MAYOR/ COUNCIL COMMENTS Mr. Miller advised he would like Council to revisit the budget to discuss revenues as he feels they were not adequately discussed during the budget hearings and would like to ensure that the public understands where the funding comes from. Mr. Miller also discussed an article he read regarding police and fire retirement plans and that Staff should look at these two retirement plans and discuss the plans in the future. Mr. Reeves noted that Council spent over 5 hours painstakingly reviewing the budget, that everyone had the same information and revenues as well as expenditures were discussed. He noted the information was published on -line for the public to review. Mr. Reeves stated his feeling that there is no need to keep rehashing issues over and over that have already been discussed and voted on by Council. Mr. Garvie discussed the efforts being taken by Habitat for Humanity to assist the low income find housing; advised the housing authority for the state is having their annual meeting in Sandestin and he will be giving the opening address; announced the educational summit being held by Striving for Perfection next Saturday for minority children in the lower part of their class; and that he attended the annual meeting of PAWS and that he received valuable information about the organization.  D• 1y C11. News Legal 6731' NOTICE Published Daily NOTICE -4I - HEREBY' Fort Walton Beach,