Okaloosa County School Board — Regular Meeting, May 8, 2017 — reading text

Consulting Services, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : May 8, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : May 08, 2017 Fiscal Impact : Yes Recommended Action : Motion to approve release of RFP for Employee Benefits and Consulting Services Public Content Permission is requested to proceed with the release of an RFP seeking proposals from qualified insurance professionals for Insurance Brokerage/ Consulting Services for the employee benefits program offered to employees, retirees and their eligible dependents. This arrangement constitutes a change in the manner of compensation for brokerage services related to the District’s employee benefits program as this has previously been administered by the individual carriers through the payment of commissions directly to the broker. The awarded proposer shall be compensated by the District through the payment of a flat fee for service and shall assist the District in renewal negotiations during the 2017 calendar year in preparation for the 2018 plan year. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.20 Renewal of Agreement with TSA Consulting Group for Administrative Service of OCSD 403(b)/457(b) Plans, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : May 8, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : May 08, 2017 Absolute Date : Jun 26, 2017 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve renewal of the Agreement with TSA Consulting Group for Administrative Service of the 403(b)/457(b) Plans. Public Content TSA Consulting Group has presented the attached documents to extend the agreement with Okaloosa County School District for the administration of the 403(b)/457(b) program at the same rate charged in the 2016-17 plan year. The attachments include: Document Description Extension Extends service for the period from July 1, Letter 2017 through June 30, 2018. Shows the fee schedule amendment from Exhibit C $5.76/employee to $4.08/employee for Amendment 2016-17 plan year (for reference only). The agreement entered into with TSA TSA Service Consulting Group in November of 2010 (for Agreement reference only). File Attachments Okaloosa County SD FL Extension letter 2017-2018 AN.pdf (72 KB) TSA Service Agreement & Fee Schedule.pdf (292 KB) OCSD - Signed Renewal Docs.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.21 Recommendation to become a member of Florida School Boards Insurance Trust for the OCSD Property & Casualty Insurance Program for 2017-18, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : May 8, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : May 08, 2017 Absolute Date : Jun 26, 2017 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the Agreement with the Florida School Boards Insurance Trust to provide Property &  Casualty Insurance including administrative, claims and loss control services. Public Content The Florida School Boards Insurance Trust has presented the attached documents to expand the existing property insurance program to include casualty coverage for: • General Liability • Excess Workers' Compensation • Catastrophic Student Accident • Crime • Cyber Liability Additionally, FSBIT will provide administrative services including claims and loss control services and access to Origami Risk Management Information System. The attachments include the Okaloosa Acceptance Form and FSBIT Trust Manual outlining the organizations Bylaws and Policies. A detailed cost summary is pending and will be added upon receipt. Please call Russ Frakes for additional information at 833-5823. File Attachments Okaloosa Acceptance Form-letter.pdf (228 KB) TrustManual - October 2016.pdf (1,956 KB) Okaloosa Invoice 2017-18.pdf (1,133 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.22 Contract Extension Agreement between the School Board of Okaloosa County and AMIkids Emerald Coast, Inc., presented by Andy Johnson, Specialist, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : May 8, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : May 08, 2017 Absolute Date : May 08, 2017 Fiscal Impact : No Recommended Action : Motion to approve Extension Agreement between the School Board of Okaloosa County and AMIkids Emerald Coast, Inc. AMIkids Emerald Coast, Inc. agrees to extend the term of the agreement by entering into a Renewal Term ending July 12, 2018. File Attachments AMIkids Emerald Coast, Inc. Extension Agreement 2017-18 SY.pdf (37 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.23 School Food Service Agreement between the School Board of Okaloosa County and AMI Kids Emerald Coast, Inc., presented by Stephen Anderson, Program Director, School Food Service, and recommended by the Superintendent for approval. Meeting : May 8, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Food Service Agreement between the School Board of Okaloosa County and AMI Kids Emerald Coast, Inc. Public Content The purpose of this agreement is to furnish food service for the Okaloosa County School District's school calendar year 2016-2017 to AMI Kids Emerald Coast,Inc. This agreement enlists Okaloosa County School District to provide meals that meet the minimum meal pattern requirements to AMI Kids Emerald Coast Inc. Rates are $3.25 per lunch meal and $2.00 per breakfast meal to be picked up by AMI Kids. This agreement shall be effective as of July 1, 2017 to June 30, 2018. File Attachments AMI KIDS- 2017-2018.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to