Okaloosa County School Board — Regular Meeting, May 8, 2017 — reading text

for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-8-17.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.14 ITB 17-04 Lawn Care Services for Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 8, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $255,780.00 Budgeted : Yes Budget Source : General Funds, Project 0010 Grounds/Beautification Recommended Action : Motion to approve the committee's recommendation to award ITB 17-04 Lawn Care Services for Multiple Schools to Lewis Enterprises Property Professionals, LLC. Public Content Request approval to award ITB 17-04 Lawn Care Services for Multiple Schools to Lewis Enterprises Property Professionals, LLC. The total contract amount of $255,780.00 is based on the fixed price award of groups A-F in the amount of $233,200.00. In addition, schools have the option to purchase other miscellaneous lawn care services on an as needed basis at the rate of $28.00 per hour, for an estimated annual cost of $22,580.00. Funding will be paid from General Funds, Project 0010 Grounds/Beautification. The three (3) year contract is effective July 1, 2017 through June 30, 2020 and a copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB 17-04.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.15 Renewal of ITB 13-B09 Carpet & Tile - District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 8, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of ITB 13-B09 Carpet & Tile - District Wide, based on fixed pricing. Public Content Request approval to renew the award of ITB 13-B09 Carpet & Tile - District Wide, based on fixed pricing. The Primary Service Provider, The Flooring Authority agreed to renew with a requested price increase (attached); however, the Secondary Service Provider, Carpet City declined renewal. The bid will be used on an as needed basis and the effective dates of the contract are June 11, 2017 through June 10, 2018. Copies of the original tabulation, 2015 approved price increase (The Flooring Authority), vendor renewal confirmation letters and 2017 requested price increase (The Flooring Authority) are attached. For additional information, please contact Steve Bolton, Director of Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF ITB 13-B09 CARPET & TILE.pdf (376 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.16 Renewal of ITB 15-18 Replacement School Bus Seat  Covers & Foam, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 8, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of award for ITB 15-18 Replacement School Bus Seat Covers & Foam. Public Content Request approval to renew the award of ITB 15-18 Replacement School Bus Seat Covers & Foam to Ward International Trucks, based on fixed prices for purchases made on an as needed basis. Funds will be paid from General Funds. The renewal is effective May 27, 2017 through May 26, 2019. Copies of the vendor renewal confirmation letter and original award tabulation are attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 689-7301. File Attachments RENEWAL OF ITB 15-18.pdf (143 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.17 Tag-On Bid Purchase Over $25,000: Apple, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 8, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $132,401.00 Budgeted : Yes Budget Source : General Funds, Project 5068 CAPE - Information Technology Recommended Action : Motion to approve the purchase of computer equipment from Apple Inc. for Niceville High School in the amount of $132,401.00. Public Content Request approval for Niceville High School to purchase equipment from Apple Inc. in the amount of $132,401. The purchase is made through the State of Florida Alternate Contract #43211500-WSCA-15-ACS. Funds will be paid from General Funds, Project 5068, CAPE - Information Technology. A copy of the quote is attached. For additional information, please contact Charles Marello, Principal, Niceville High School at (850) 833-4114. File Attachments APPLE QUOTE.pdf (57 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.18 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : May 8, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : May 08, 2017 Absolute Date : May 08, 2017 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated May 8, 2017. Public Content Approval is requested for the sale and disposal of the property listed on the attached list dated May 8, 2017. These items will be sold through the Board approved On-line Auction Program. File Attachments Surplus Property list for May 8, 2017 Board Meeting.pdf (220 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 RFP for Employee Benefits Brokerage and