Okaloosa County School Board — Workshop Meeting, October 13, 2025 — reading text

presented by Eric Mitchell, Director, MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Oct 13, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 13, 2025 Absolute Date : Oct 13, 2025 Fiscal Impact : Yes Dollar Amount : $108,840.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the increase of Internet bandwidth from Cox Communications. Public Content As more technology is used in schools, an increase in internet circuits is required to meet the need. We are requesting to increase bandwidth with Cox Communication from 1 circuit of 5GBPS and 1 circuit of 500 MBPS to 2 circuits of 10 GBPS per the terms of ITB 20- 06, Internet Services. A copy of that award is attached as is a quote for services from Cox Communications. The increase in cost will be $9,070 per month which is $108,840.00 per year. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology, at 850-689-7153. File Attachments OKALOOSA COUNTY SCHOOL BOARD_Crestview.Cox signed.pdf (217 KB) OCSD Fiber Upgrade_CSA Amendment (Coterminous) Cox Executed.pdf (195 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 IT Seat Management Outsourcing Agreement Contract Modification, Change Order 2, presented by Eric Mitchell, Director, MIS and Instructional Technology, and recommended by the Superintendent for approval Meeting : Oct 13, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 13, 2025 Absolute Date : Oct 13, 2025 Fiscal Impact : Yes Dollar Amount : $272,951.92 Budgeted : Yes Budget Source : General Fund & Capital 1.50 Mill Recommended Action : Motion to approve IT Seat Management Outsourcing Agreement Contract Modification, Change Order 2. Public Content IT Outsourcing Change Order 2 represents increases to the monthly bill of Seat Management for the following items: 1) District Software Costs Beginning November 1, 2025, the monthly cost will increase from $23,945.25 to $42,417.45, an increase of $18,472.20 times 8 months for an annual increase of $147,777.60. The new monthly extended cost reflects 1) a decrease in the annual MS O365 A3, MS Server Data Center licenses, MS Windows Azure, and Skype Audio Conferencing licenses, 2) removal of FortiAnalyzer and FortiAuthenticator services, and 3) the addition of ExtremeWorks NAC/SaaS Support annual subscription. All other costs remain the same. The increase in cost will be funded through the General Fund. 2) Extreme Networks Annual Support Licensing Beginning November 1, 2025, the monthly cost will increase from $11,055.61 to $18,576.95, an increase of $7,521.34 times 8 months for an annual increase of $60,170.72. The new monthly cost reflects renewal of the Extreme Networks extended annual support licensing and will be funded through the General Fund. 3) New Optional Seat A new Apple Mac Mini Desktop Seat Managed seat has been added as an option at the cost of $41.39 per month. The cost is $0.00 at this time. If added by a school or department, funding will be allocated. 4) Firewall Seat A new upgraded Firewall seat will allow the district to grow without an increase in network use while at the same time protecting all our systems, students, and employees. Information to the public on the capabilities of the new firewall is limited by public records rules on security FS 119.071. The cost will be $8,125.45 per month times 8 months for an annual increase of $65,003.60. This will be funded by General Fund and Capital 1.50 Mill. The total increase for this year's contract will be $272,951.92. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology, at 850-689-7153. File Attachments ocsd-rfp 24-03-change-order-2 (1)_Redacted.pdf (322 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Destin Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 13, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 13, 2025 Absolute Date : Oct 13, 2025 Recommended Action : Motion to approve the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Destin Elementary School. Public Content Approval is requested for the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Destin Elementary School. This agreement will provide new underground electrical service at Destin Elementary School. Program 6 Task Order #35 - 3/4/5 Center Project at Destin Elementary School approved by the Board on July 22, 2024. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments DES-UNDERGROUND DISTRIBUTION FACILITIES INSTALLATION AGREEMENT.pdf (907 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Agreement to grant Florida Power & Light an Underground Easement at Destin Elementary School, presented by Dr. Bill Smith,  Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 13, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 13, 2025 Absolute Date : Oct 13, 2025 Recommended Action : Motion to approve the agreement to grant Florida Power & Light an underground easement at Destin Elementary School. Public Content Florida Power & Light is requesting The School Board of Okaloosa County grant an underground easement (see exhibit "A") at Destin Elementary School, parcel identification number 00-2S-22-0000-0001-0000. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments FPL Underground Agreement - Destin ES.pdf (361 KB) Exhibit A FPL Underground Easement Sketches - Destin ES.pdf (283 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Request for Course Code Adoption for Destin Middle School for the 2025-2026 School Year, presented by Stephanie Gillis, Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 13, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Course Code Adoption for Destin Middle School for the 2025-2026 School Year. Public Content Please see the attached course title, course number, credit, requested weighting, and rationale for the requested course adoption. For additional information, please contact Stephanie Gillis, Specialist, Curriculum and Instruction, (850) 833-6313. File Attachments Foundations of Computer Science & Digital Discoveries .pdf (106