Okaloosa County School Board — Workshop Meeting, October 13, 2025 — reading text

cafeteria equipment for Pineview School for a total of $68,149.41. Public Content Request approval to purchase cafeteria equipment; Milk Cooler, Hotplate, Heated Cabinet, Pass-Thru Refrigerator, and Reach-In Freezer from Johnson-Lancaster and Associates, Inc. for Pineview School for an amount of $68,149.41. Purchases will be made through Pasco County Schools ITB-21-095-DM, funding will be paid from Federal Fund, Project 3510 SFS Contract Exclusions, and copies of the quote are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments QUOTE JL_A 9.19.25.pdf (260 KB) Pineview School Equipment Breakdown-10.13.25.xlsx (21 KB) Quotes Comparisons - 7.11.pdf (828 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Tag-On Bid Purchase Over $50,000: Lancaster-Johnson and Associates, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 13, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $131,164.28 Budgeted : Yes Budget Source : School Food Service Fund - Project 3510 SFS Contract Exclusions, Recommended Action : Motion to approve the purchase of cafeteria equipment for Pineview School for a total of $131,164.28. Public Content Request approval to purchase cafeteria equipment; Cold Serving Line, Hot Serving Line, Heated Serving Line, Utility Counter, and Cashier Stand, from Johnson-Lancaster and Associates, Inc. for Pineview School for an amount of $131,164.28. Purchases will be made through Pasco County Schools ITB-21-095-DM, funding will be paid from Federal Fund, Project 3510 SFS Contract Exclusions, and copies of the quote are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments JLA 9.15.25 Quote.pdf (1,494 KB) 10.13.25 Pineview School Equipment.xlsx (21 KB) Quote Comparison - Item 7.12.pdf (338 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase Over $50,000: Williams Scotsman, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 13, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $119,210.00 Budgeted : Yes Budget Source : Capital Funds, Project 2353 DW- Portable Repairs & Reloca Recommended Action : Motion to approve the purchase of a new portable for Kenwood Elementary School for a total of $119,210.00 Public Content Request approval to purchase a new portable from Williams Scotsman, Inc. (Willscot) for Kenwood Elementary School for an amount of $119,210.00. Purchases will be made through OMNIA Contract #R210503, funding will be paid from Capital Fund, Project 2353 District Wide (DW)- Portable Repairs and Relocation, and copies of the quote are attached. This is a replacement portable classroom for Kenwood Elementary School to replace the one that was destroyed by fire. The cost will be reimbursed through Insurance. For additional information, please contact Bobby McElroy, Program Director, Maintenance, at (850) 689-7158. File Attachments QUOTE WILLSCOT Q-2155031-.pdf (33 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Exempted Purchase Over $50,000: Estimated Figures for Advanced International Certificate of Education (AICE) and Advanced Placement (AP) Examinations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 13, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 13, 2025 Absolute Date : Oct 13, 2025 Fiscal Impact : Yes Dollar Amount : $680,685.90 Budgeted : Yes Budget Source : General Fund, Project 5054 AP Bonuses/Exams and Project 5053 AICE Bonuses/Exams Recommended Action : Motion to approve the purchase of examinations for an estimated number of students who will participate in AP and AICE testing. Estimated total purchase is $680,685.90. Public Content Request approval to purchase examinations for an estimated number of students who will participate in AP and AICE testing. Totals are based on an estimated number of participants, and examinations are exempt through 6A-1.012(11)(b). Each school has provided their funding sources on the attached spreadsheet. The estimated total for AP examinations is $383,492.00, and the estimated total for AICE examinations is $297,193.90, for an estimated total amount of $680,685.90. A copy of the spreadsheet is attached. For additional information, please contact Stephanie Gillis, Specialist, Curriculum, at (850) 833-6313. File Attachments Agenda Item - AP AICE School Exams Order Form FY 2026 2025-09-29.pdf (92 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Sale and Disposal of Surplus Property, presented by Bobby McElroy, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Oct 13, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 13, 2025 Absolute Date : Oct 13, 2025 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated October 13, 2025. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated October 13, 2025. These items will be sold through the Board approved On-line Auction Program. Please contact Bobby McElroy for additional information, 689-7159. File Attachments Surplus Items for October 13 2025 Meeting.pdf (103 KB) Surplus Property Food Services list for October 13, 2025 Board Meeting.pdf (91 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Agreement between Gaetz Aerospace Institute Academy, Embry- Riddle Aeronautical University, and The School Board of Okaloosa  County, Florida, presented by Holly Tew, Director I, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 13, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,512.00 Budgeted : Yes Budget Source : General Fund Discretionary and CAPE Certification Recommended Action : Motion to approve the Agreement between Gaetz Aerospace Institute, Embry-Riddle Aeronautical