Okaloosa County BOCC — March 4, 2014 — reading text

Pg. 457 Packet Pg. 458  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Insituform Technologies Change Order #1 DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: Approve Change Order #1 to add additional scope of work for the rehabilitation of gravity sewer (Phase II of maintenance contract). BACKGROUND: An annual maintenance contract with a two year initial contract period for the rehabilitation of gravity sanitary sewer was awarded on April 17, 2012. The initial phase was completed in 2012-2013 and consisted of relining over 7,000 feet of main trunk line sewer and 11 point repairs on Okaloosa Island (predominantly, the remaining main sewer line that runs the length of Santa Rosa Blvd). The lines that were repaired are the original sewer lines installed by the former Okaloosa Island Authority in the 1960s and are constructed of terra cotta pipe in 4’ sections. Most of the joints in these sewer lines were found to be leaking groundwater into the sewer system during an inspection program several years ago. The repair of the lines has cut down on the amount of groundwater being unnecessarily treated at the Arbennie Pritchett Water Reclamation Facility (conserving capacity) and will prevent future potential subsidence of the ground surrounding the leaking lines. OCWS staff is satisfied with the quality of work performed on the original phase and is ready to add to the contract, to facilitate the rehab of more gravity sewer. The next phase (Change Order #1) will consist of pre-rehabilitation cleaning and CCTV inspection of an additional 45,000+ LF of gravity sewer previously identified as problematic, primarily on the Island and in the Ocean City/Wright areas. In addition, two heavily corroded cast iron pipe lines (one under Eglin Parkway in Shalimar) will be cleaned with specialty equipment, then relined in this phase. The original contract was awarded to Insituform Technologies LLC in the amount of $288,383. This change order will add $193,820.00 to the original contract, for a revised contract total of $482,203. The Change Order Form and project breakdown spreadsheet are attached for your review. No change in contract time is needed for this change order. Although this is called a "change order", no changes are being made to the contract terms and conditions, time, or unit prices; this change order simply adds scope/quantities, as was originally intended to be Phase II. OPTIONS: Approve or deny. RECOMMENDATION: OCWS requests BCC approval to authorize the Chairman to execute Change Order #1 to Contract # C12-1955-WS with Insituform Technologies LLC, adding $193,820.00 in scope of work for the rehabilitation of gravity sewer (Phase II of maintenance contract). Packet Pg. 459 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 460 Packet Pg. 461 Packet Pg. 462 Packet Pg. 463 Packet Pg. 464 Packet Pg. 465  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 4, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Special Event - V S Pink Spring Break 2014 DEPARTMENT: Public Works BCC DISTRICT: Five STATEMENT OF ISSUE: Relevent, a marketing firm, is requesting the use of James Lee Park for a promotional event. BACKGROUND: County Ordinance #13-07 (regulation of county recreational areas, including parks and beaches) addresses Special Events at county parks, beaches or recreational areas within Okaloosa County. A request has been received from Relevent on behalf of V S Pink for use of James Lee Park for its Spring Break 2014 event on the beach. The event is to be held Thursday, March 13th, 2014 from 12:00 p.m. until 5:00 p.m. Event activities are to be a slip-n-slide, a bean bag toss game and volleyball. An inflatable dome with juice station and cooling lounge will also be set up on the beach. There will also be a DJ. A shuttle bus is to provide transportation to James Lee Park from Walton County. Estimated attendance is 500 to 1000 people. This request has been reviewed and approved by Emergency Services, the Okaloosa County and Walton County Sheriff's Offices, and the leaseholder at the Crab Trap at James Lee Park. OPTIONS: Approve / Disapprove RECOMMENDATIONS: Staff requests Board approval for a Special Event Permit from Relevent on behalf of VS Pink for use of James Lee Park for the specified special event. RECOMMENDED BY: APPROVED BY: Packet Pg. 466 Ernie Padgett, County Administrator Packet Pg. 467 Packet Pg. 468 Packet Pg. 469 Packet Pg. 470 Packet Pg. 471 Packet Pg. 472 Packet Pg. 473  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 4, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: MSBU/MSTU Policy Revisions DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: Staff has recently received several requests from the public to establish road construction MSBU/MSTU's and found room for innovation and improvement in the existing policy. BACKGROUND: Commissioner Boyles' office has received several inquiries in the past months for establishment of road construction MSBU/MSTU's. Upon beginning the project feasibility review for these projects, several areas were found for improvement in the process, along with the County's role in the construction and management of projects that would make the projects more likely to be successful. Commissioner Boyles, having been involved heavily in the meetings with the interested citizens’ groups, offered the opportunity to coordinate the proposed revisions. In essence, the revised policy reflects set time frames for establishment of the MSBU/MSTU's, and provides cost incentives in the form of providing County equipment and labor for construction, if projects are built to County paved road standards including providing the necessary right-of-way by landowners along with the project. Staff believes that these changes will help define the processes more clearly and, in consideration of the labor incentives being offered, will give these projects every possible chance of being successful. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Staff requests Board approval of the amended MSBU/MSTU policy to include provisions for the construction of new roadways and other ancillary revisions as included herein. RECOMMENDED BY: Packet Pg. 474 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 475  Okaloosa County Board of County Commissioners MSBU Municipal Benefit Service Unit Program 2/26/2014 Municipal Benefit Service Units (MSBU) are special assessment districts created by the Board of County Commissioners and administers non-ad valorem assessments levied for various local improvements. Packet Pg. 476 Table of Contents INTRODUCTION ......................................................................................................................................................... 1 MSBU CALENDAR YEAR SCHEDULE.................................................................................................................... 5 TYPES OF MSBU DISTRICTS & SERVICES ............................................................................................................ 6 COSTS INVOLVED IN THE MSBU PROCESS ......................................................................................................... 6 MSBU BOUNDARIES ................................................................................................................................................. 7 DISSOLUTION PROCEDURES FOR MSBUs ........................................................................................................... 9 EXCEPTIONS TO THE GUIDELINES ..................................................................................................................... 10 DETAILED PROCEDURES, CONSTSRUCTION DISTRICTS ............................................................................... 11 DETAILED PROCEDURES, STREET LIGHTING DISTRICTS ............................................................................. 16 APPLICATION AND DESIGNATION OF SPECIAL DISTRICT ........................................................................... 20 ii Packet Pg. 477 INTRODUCTION The Okaloosa County Board of County Commissioner's Municipal Services Benefit Unit (MSBU) Program is a community self-help program. It provides a vehicle by which communities may enhance their efforts to secure quality construction of essential improvements. The success of the program is directly related to the cooperative effort of each resident, the community and the County. Municipal Services Benefits Units (MSBU) Municipal Services Benefits Units (MSBU) are special assessment districts created by the Board of County Commissioners under the authority of Florida Statutes 125.01. Under this Statute the Board has the authority to create special districts to provide a variety of services including fire protection, street lighting, transportation and drainage, etc. The services or improvements within the MSBU must specifically benefit the property owners to be assessed for the improvements or services. MSBU Special Assessments are collected through the "Uniform Method of Collection" as authorized in Florida Statute 197.3632 and are billed along with other Property Taxes each November. The method of collecting for some of the assessments will be reimbursement through municipal or Okaloosa County Water and Sewer utility billing. Role of the Citizens Participating in the MSBU It is the responsibility of the citizens within the proposed MSBU to organize support for the MSBU, prepare the petition for submittal to the Board of County Commissioners and develop the general scope of work for what the MSBU will accomplish. Specific requirements of the petition, fees, and other submittals will be discussed in detail in the document below. Role of the Board of County Commissioners and Staff The Board of County Commissioners acts as the governing body of the districts. The Board must adopt the MSBU budget, establish the level of services to be provided, and levy the special assessment to pay for the services. County staff is responsible for preparation of resolutions, ordinances, scheduling required public hearings and publishing required legal and display notices in the newspaper. County staff mails a notice to each property owner in the first year a special assessment is levied. Role of the Property Appraiser The Property Appraiser provides to the Board of County Commissioners information 1