Okaloosa County BOCC — March 4, 2014 — reading text

shear bolts. 5) Rotate hammer mill by hand to insure no contact is made with any surrounding surfaces. 6) Check alignment mark on driven sheave. Check and re-torque bushing bolts on drive and driven sheaves. 7) Once everything has been replaced and tightened down engage hammer mill and bring mill up to high rpm. 8) Once the mill is rotating at high rpm check for vibration and listen for any differences in sound checking for higher then normal temperatures using a heat gun. After a high impact shock load is experienced in you hammer mill you should; periodically check for high bearing temps and any other abnormal operational issue. Typically there will be no damage to the rollers or race of the bearings but it is possible. Always follow all safety procedures when performing any repairs to your machine. Packet Pg. 329  ADDENDUM # 1 Hammermlll 1. Hammermlll: 42" diameter x 68" 42" diameter by 66" wide mill. Yes No 2. Holder & Inserts: There shall be (12) (minimum) thick balance 4140 forged steel fixed teeth insert holders equipped with (12) 3-3/4" Yes No forged wide double-edged replaceable carbide teeth inserts and (18) rakers. 3. Hammermill RPM: Minimum of 1000 RPM. Yes No 4. Hammermill Drive: (10) 8V2800 Belts. Yes No 5. Hammerhill Shaft: 9" diameter, 4340 HR-Q&T-SR-UT steel shaft with 5-3/16'. _____ Yes No 6. Cutting Anvil: (1) 2-1/2" thick, two sided, cutting anvil. Anvil shall be removable using bolts from outside of machine. Yes No Sizing Screens 1. Screens: One set of (2) 5" hexagon, AR450 steel screens shall be provided. Screens must be easily interchangeable without having to enter grinding Yes No chamber or use bolts to remove. 2. Screen Area: Minimum of 5,661 square inches. Yes No Engine & Hommermill Protection System 1. Protection System: List any system available used to protect the engine, clutch and hammermill. Warranty 1. Horizontal Grinder: One (1) year unlimited hours on the horizontal grinder assembly, trailer and hammermill assembly according to the terms Yes No specified in the Manufacturer's Warranty Policy. 1. Clutch: Limited (1) year factory warrant. Yes No 2. Engine: Caterpillar Base Warranty is One (1) year or (2) two years/3,000 hours and extended service coverage to three (3) years on main Yes No components. 3. Extended Warranty: List the coast and terms of any available extended warranty. Yes No Packet Pg. 330 Service & Training Manuals: Two complete sets of Operators & Parts manuals will be provided. (No payment will be made until manuals are delivered.) Yes No 2. Training: Upon delivery a representative of the manufacturer or local dealer will conduct a 1w, jj. day training session on the operation and Yes No maintenance of the horizontal grinder. Bidder 1. Bidder Info: Any and all exceptions to the specifications included in this request for bids must be fully detailed and explained on a separate sheet Yes No and attached to the bid package. Failure to document exceptions could result in your bid being considered non-responsive. 2. Service Center: Include information listing the location of the closest factory certified service center. Yes No 3. Manufactures Literature: (Per Specifications: Manufactures Literature (latest) must be provided with any and all bids to verify that the unit meets or Yes No exceeds the specifications "must be submitted with the bid". Page 6 Packet Pg. 331  Page 1 of 1 From: Chris Frazier [cfrazier@heavymachinesinc.com ] Sent: Friday, February 14, 2014 11:34 AM To: Jim Reece Subject: DZH6000 Grinder Jim, The Phase II 12 x 36" mag roller (Magnetic head Roller including material chute and flow control valve) is included in our machine price. Thank you, Chris Frazier Chris Frazier Sales Coordination Manager Office: 901 -260-2232 Fax: 901-260-2225 Packet Pg. 332 file ://C:\Documents and Settings\j kublik\Local Settings\Temporary Internet Files\Content.... 2/2 5 /70 1A Zan Fedorak From: John Hofstad Sent: Wednesday, February 26, 2014 10:28 AM To: Zan Fedorak Cc: Ann Halbert; Kathy Carroll Subject: Grinder purchase - Solid Waste Zan, If possible, please include the request for a funds transfer from the Solid Waste reserve account to a capital equipment expenditure account for the purchase of the new grinder for Solid Waste (purchase price $605K). Ann will speak with Dave to let him know of our intentions. Thanks, John Hofstad Public Works Director Okaloosa County Public Works 1759 South Ferdon Blvd. .H Office (850) 423-4826 Fax (850) 689-5786 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. Packet Pg. 333 Packet Pg. 334  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 18, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Yard Trash Grinding Operations DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: New pricing information for contract grinding at the County's two yard waste facilities suggests re-evaluating the decision to contract grind versus purchasing a replacement grinder. BACKGROUND: A chronology of events and an analysis of the data is attached. In short, based on recent pricing provided for emergency grinding it appears more advantageous to the County's grinding operations to consider replacing the old grinder that was sent to auction (approved by the Board on March 5, 2013). Based on current pricing for contract grinding, we would expend the cost of a new grinder in less than three years. The advantages of the grinding operation are expressed in the attachment mentioned above. Contingent upon Board approval, staff proposes to develop a Request for Proposals (RFP) for the replacement of the in-line grinder which was recently retired and sent to auction. The proposed RFP will be crafted in much the same fashion as the one submitted earlier this year for road graders. In addition to soliciting vendors for a straight purchase, the RFP will also include an option to lease the same piece of equipment for a 36-month lease term. Staff will coordinate the development of a RFP with the Purchasing Department, while also exploring the purchase of a suitable "used/rebuilt" grinder of similar specification. If the Board approves the action outlined above, staff will seek subsequent approval from the Board in the future depending upon on the preferred procurement method: lease, new purchase, or used purchase. Regardless of the procurement method, the use of Solid Waste Fund reserves will be required and reserves are sufficient to cover the expenditure. OPTIONS: Continue contract grinding or purchase a new grinder. RECOMMENDATIONS: Request Board authorization for staff to prepare a Request for Proposals to secure either a lease option, new equipment purchase, or used equipment purchase for an in-line yard debris grinder for use at the County's Wright Yard Waste facility. Packet Pg. 335 RECOMMENDED BY: 31) Jo3mn I-I fstad, Director 6/11/2013 ountyAdn inistrator 6/12/2013 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 336  YARD TRASH OPERATIONS Chronology of events: • Dec '12 - Initial estimate given by Warrior Tractor to repair Morbark 7600 in-line grinder (2001 model) at $32,000. Guidance provided for FY 2014 budget considerations was to contract out grinding services versus buying new grinder (close to $1 million) • Feb '13 - Warrior Tractor picked up grinder for estimate and repairs • Feb '13 - Estimate had grown to $60,000 with the possibility of more repairs needed • Mar '13 - Board approved sending grinder to auction grinder and use proceeds to prepare grinding site for contract grinding, repair existing Morbark 1300 Tub Grinder (1996 model) in- house (estimate $30,000), and apply towards contract grinding • Apr '13 - Began preparation of bid specs for contract grinding • Initial research indicated that contract grinding could be done for $10/ton which is equivalent to our in-house cost to do the same • Began stockpiling material as Tub Grinder went down for Repairs • Early May '13 - Issued emergency P0 for contract grinding as stockpile had exceeded existing site capacity • Early May '13 - Decision made to send out grinder for repairs as it exceeded Fleet's capabilities. Grinder picked up by Warrior Tractor in Montgomery • May '13 - P0 issued to Young's Contracting (only bidder) out of Niceville at a rate of $15.77 per ton • May '13 - Warrior Tractor has responded with a verbal estimate of $80,000 to perform repairs based on a list given them by our department and other items that they have found since receiving the machine Analysis: 1. If Young's pricing is an indication of what we can expect to pay for a one year contract to grind then based on existing tonnages we are looking at in excess of $250,000 to contract grind yard trash at Wright Landfill 2. A new grinder (Morbark 6600) can be purchase off of a government contract for $684,000 3. In less than three years of contract grinding we would pay the equivalent of a new