Okaloosa County BOCC — March 4, 2014 — reading text

OKALOOSA COUNTY, FLORIDA ATTEST: _________________________________ CHARLES K. WINDES, JR. CHAIRMAN ___________________________ DON W. HOWARD CLERK OF CIRCUIT COURT Packet Pg. 313  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: [PUR]Purchase One Heavy Duty Diesel Powered Horizontal Grinder DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Seeking Board approval to purchase one (1) heavy duty diesel powered grinder from Heavy Machines, Inc. for the Public Works Solid Waste Department. BACKGROUND & ANALYSIS: Bids were opened on December 11, 2013 to purchase one (1) heavy duty diesel powered horizontal grinder; seven (7) bids were received. The lowest responsive bid, meeting specifications, was from Heavy Machines, Inc. for a total of $605,000.00. Purchasing is seeking Board approval to purchase the horizontal grinder from Heavy Machines, Inc. as the lowest responsive bid. A bid sheet is attached to this agenda item to reflect all bids received. Per a request from Public Works, we are also seeking Board approval for Finance to transfer funds from the Solid Waste enterprise reserve account to a capital equipment account for this purchase. OPTIONS: Approve/disapprove the funds transfer and purchase of one (1) heavy duty diesel powered horizontal grinder from Heavy Machines, Inc. RECOMMENDATION: Purchasing staff recommends approving purchase of one (1) heavy duty diesel powered horizontal grinder. Public Works staff recommends approval of the funds transfer. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 314  RECEIVED NOV CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: Number: 75 - Contractor/Lessee Name: . LL PV i Grant Funded: YES_ NOV Purpose: Date/Term 1 F1 GREATER THAN $50,000 Amount 2 LII GREATER THAN $25,000 Department: P \t) 3. LI $25,000 OR LESS Dept Monitor Name di).ce Document has been reviewed and includes any attachments or exhibits. Purchasing Review Pro ement requi m ts 9e met AJ AHII Date lI - ( -/ 3 Putch sin Directo(Or designee Risk Management Review Approved as itten Risk, fihager or d signee Date: /A County Attorney Review Ap CyAttorne?' Date: /--2/ Following Okaloosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grants Manager Packet Pg. 315  0 o C c I— 0 0 -.0 a - N-. E (1) 0 -c 0 o — C Q I— 0 c, c) 0) N-I a a 0 cc C a) E 0 a u Lo (I) 0 in 0 C NI C O 0 0 C 0 o 0 CD o E 0 CD U) 0 a) 0 o CD C 0 - 0 0 C 0 o a; LO CN a a) 4)-. - E 0 -c I- iii 0 vi 0 a) 0 a) 0 a- E a) OR E a; > rl > U) 0) 0 - - =o - -2 0 o o cft -0 CL - U a) a) > cc cc a) - U Ii) - -a a- o 0 Packet Pg. 316 Joanne Kublik From: John Hofstad Sent: Tuesday, February 25, 2014 1:22 PM To: Joanne Kublik Subject: RE: Bid# PW 15-14 Bid Analysis Joanne, I concur with staff's recommendation and agree with moving forward. Thanks and let me know if you need anything additional. , John Hofstad Public Works Director Okaloosa County Public Works ig 1759 South Ferdon Blvd. Office (850) 423-4826 Fax (850) 689-5786 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Joanne Kublik Sent: Tuesday, February 25, 2014 1:08 PM To: John Hofstad Subject: FW: Bid# PW 15-14 Bid Analysis Mr. Hofstad - would you please approve or disapprove the e-mail below from Jim Reece? I need this documentation for the file and the agenda request. Thank you. Jo Kublik Joanne Kublik, Contracts and Lease Coordinator Okaloosa County Purchasing Department 602-C North Pearl Street Crestview, Florida 32536 (850) 689-5960 jkublik@co.okaloosa.fl.us Please note: litie to Florida's very broad public records laws, niosl written c InluttnicaOons to or from County employees regarding County business are public records, available to the public and media upon ropiest. Tbi'reli,re, this written e-mail communication, including your e-mail address. maY be suhiect to public disclosure, From: Zan Fedorak Sent: Tuesday, February 25, 2014 7:41 AM To: Joanne Kublik Subject: FW: Bid# PW 15-14 Bid Analysis FYI From: Jim Reece Sent: Sunday, February 23, 2014 8:00 PM To: John Hofstad Packet Pg. 317 Cc: Jason Autrey; Jack Allen; Zan Fedorak Subject: Bid# PW 15-14 Bid Analysis Resent due to some typos in the email I just caught............Jim Mr Hofstad, We have reviewed the low bid submitted by Heavy Machines Inc representing the Diamond Z model DZH6000. We (Darryl Roper and Mark McCranie) have seen an equivalent model perform in Lake City, FL in a similar setting as ours, and were satisfied with its performance as well as the daily maintenance aspects of the machine. We are confident that it will do the job for us. Additionally, we spoke with references listed in the bid response and all were pleased with Diamond Z equipment, and some mentioned that after using other brand names through the years that they preferred Diamond Z. We have also reviewed the exception listed on the second page in the first attachment and determined them to be satisfactory to our operation. One exception that was not addressed in the bid response was the issue of a "Magnetic End Pulley." Apparently, this was an oversight on the part of the respondent who has confirmed in a separate email (attached) that their bid included this feature in the bid price; they just failed to check mark "Yes." We would recommend that we move forward with a recommendation to the Board that we accept the low bid meeting specs from Heavy Machines Inc as being in the best interest of the County. Jim Jim Reece, CHMM Okaloosa County Recycling Office (850) 609-6168 ireececo.okaloosafl.us Please note: Due to Florida's very broad public records laws, most written communications to or from county employees regarding county business are public records, available to the public and media upon request. Therefore, this e-mail communication, including your email address, may be subject to public disclosure and public record retention requirements. Packet Pg. 318 System for Award Management Page 1 of 1 Search Results Current Search Terms: Heavy* machines* Inc.* Notice: This printed document represents only the first page of your SAM search results. More results may be available. To Glos print your complete search results, you can download the PDF and print it. No records found for current search. Searc Resul Entity Exclus Searc Filten