Okaloosa County BOCC — March 4, 2014 — reading text

1,000 OPERATING EXPENSES $ 12,735 $ 15,070 $ 7,450 56441 VEHICLES 35,000 56447 OTHER EQUIPMENT 3,246 20,898 5,000 CAPITAL OUTLAY $ 38,246.00 $ 20,897.73 $ 5,000.00 TOTAL $ 60,588 $ 95,920 $ 59,950 TOTAL CLASSES 12* 15 16 TOTAL TEENS TRAINED 144* 145 200 * Initial Program Expectations Packet Pg. 103 Packet Pg. 104 Packet Pg. 105 Packet Pg. 106 Packet Pg. 107 Packet Pg. 108 Packet Pg. 109 Packet Pg. 110 Packet Pg. 111 Packet Pg. 112 Packet Pg. 113 Packet Pg. 114 Packet Pg. 115 Packet Pg. 116 Packet Pg. 117 Packet Pg. 118 Packet Pg. 119 Packet Pg. 120  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 4, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Qualified Beach Vendor Certificate 2014 for Destin Wedding Company DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: Approval of a request from Susan Parker owner of Destin Wedding Company to obtain a Qualified Beach Vendor Certificate to conduct weddings on public beaches in Okaloosa County. This is a renewal application. BACKGROUND and ANALYSIS: Susan Parker owner of Destin Wedding Company has met the requirements specified in Ordinance No. 13-07, County Recreation Areas, Section 8: Commercial Activity on Public Lands, to obtain a Qualified Beach Vendor Certificate (QBVC). Granting this request will permit said business to conduct commercial beach weddings on public beaches in Okaloosa County in accordance with any exceptions, restrictions, or provision the Board may impose. OPTIONS: Approve/Disapprove. RECOMMENDATION: Approve Susan Parker owner of Destin Wedding Company the Qualified Beach Vendor Certificate 0040 for the calendar year of 2014 (14QBVC0040). RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 121 Revised: March 5, 2013 Qualified Beach Vendor Certificate Processing Check List New Applications √ Renewal Date Received: February 7, 2014 Company Name: Destin Wedding Company Contact Person: Susan Parker Phone #: (850) 502-0085/ (850) 685-0190 Email: susan@destinweddingcompany.com NA Application form √ $500 Application fee √ Hold Harmless Agreement √ Statement of Acceptance of Ordinance 13-07 √ Copy of Liability Insurance for $1,000,000 naming BCC as insured √ Copy of O.C. Local Business Tax Receipt NA Copy of Workman’s Comp. Insurance policy BCC Approval: _______________________ Packet Pg. 122  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: [PUR] Requesting Authorization for Chairman to Sign Contracts DEPARTMENT: Purchasing BCC DISTRICT: 1&5 STATEMENT OF ISSUE: Seeking Board approval for the Chairman to sign contracts with American Suncraft Construction Co., Inc. for the repair and painting of the Countryview and Bluewater Tanks. BACKGROUND & ANALYSIS: On February 18, 2014, the Board approved the award of the contract to American Suncraft Construction Co for repair and painting of the Countryview and Bluewater Tanks. All contract documents have been received and are ready to execute. (See attached.) OPTIONS: Approve/Disapprove authorization for the Chairman to sign the contract with American Suncraft Construction Co. RECOMMENDATION: Staff recommends Board approving the Chairman to sign the contracts with American Suncraft Construction Co. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 123 Advertisement, Proposal, Contract Documents, General Conditions and Specifications Repair & Paint Countryview and Bluewater Tanks (2014) Okaloosa County Water and Sewer System Okaloosa County, Florida The Board of County Commissioners County Bid No. WS 24-14 Chairman Don Amunds Board Members Nathan Boyles Wayne R. Harris Dave Parisot Kelly Windes Clerk Don W. Howard County Administrator Ernie Padgett Okaloosa County Water & Sewer System Jeff Littrell, Director December 2013 Job No. 41-459 Packet Pg. 124  ADDENDUM NO. 1 TO: ALL BIDDERS PROJECT: Repair & Paint Countryview & BW Tanks (2014) BID DATE: FEBRUARY 5, 2014 OWNER: BOARD OF COUNTY COMMISSIONERS, OKALOOSA COUNTY, FLORIDA February 3, 2014 A mandatory pre-bid meeting for bidders was held on January 22, 2014 to discuss the pending bid and to answer questions from bidders. Following is a summary of items discussed and other issues that have arisen since the pre-bid, which are hereby incorporated in the project contract documents, plans, and specifications: ITEM NO. 1 - SECTION 00020 Emphasized the following information: • Bid time and date is 3:00 PM local time on February 5, 2014 at 302 N. Wilson St., Room 305, Crestview, FL 32536. • Crestview, Florida is NOT a next day delivery site. ITEM NO. 2 - SECTION 00100 Emphasized the following information: • Article 3 – Qualification of Bidders (00100-1) Minimum of 10 tanks within last 5 years for each specified application and full containment with current references. Projects used as reference must have been completed with Contractor’s in-house staff. No exceptions. • Article 6 - Interpretations and Addenda (00100-5) No questions answered after noon (local time) on January 31, 2014. • Article 7 - Bid Security required (00100-6) • Article 12.01 - (00100-7) - Original + 2 copies of the bid form (00100-7) • Article 14 - Submittal of Bid - Again, not a next day delivery (00100-9) • Articles 22, 24, 25, 27, 29 and 30 have forms that the bidder must sign and submit with the bid form. These forms are found as attachments in Section 00300. • Article 28 – References (00100-14) should be attached to bid as Attachment E – Use format of your choice ITEM NO. 3 – SECTION 00300 • Contract time of 120/180 days to substantial/final completion will not be changed. Lack of need for extending contract time was discussed at pre-bid. Addendum No. 1 - Page 2 of 4 Packet Pg. 125  • Contractors reminded that a minimum of 75% of project must be completed by Contractor’s in-house employees. ITEM NO. 4 – SECTION 01010 Two tanks are to be painted in this project. They are in separate service areas and may be out of service simultaneously. ITEM NO. 5 – SECTION 09870 Take Note of 1.6 B – Should any language barrier exist between the Contractor’s on- site superintendent and the Owner or Engineer, the Contractor shall employ a full time interpreter or provide a new on-site superintendent at no additional cost to the Owner. Take Note of 2.1 Blast Abrasive – All of the abrasives shall be steel grit (size 50-80) Add 3.5-B-6. as follows: 6. Upon final removal of containment system, painters’ clips on exterior of tank shall be permanently removed, tank surface ground smooth and damaged areas cleaned and painted in accordance with the requirements in these Detailed Technical Specifications. Take Note of 3.6-B-6b and c.: The approved brands of brushes and rollers to be used for the project are specified. Add 3.6-C-3d. as follows: d. All non-continuously welded (“skip welded”) seams, including roof beams, shall be sealed utilizing Elastomeric Sealant, as specified in Part 2 of this Section of the Detailed Technical Specifications. Add to 3.7-C as follows: All initial inspections at each hold point shall be at the expense of the Owner. If any hold point does not pass the initial inspection, subsequent inspections for that phase shall be at the Contractor’s expense. ITEM NO. 6 – APPENDIX • The location of the handrail to be added at the exit of the access tube on the roof of each tank will be field located as directed by the Engineer. • The Okaloosa County “Sanddollar” logo shall be painted with all details as depicted in the drawing in the Appendix. Simplification for “ease of painting” shall not be allowed. Addendum No. 1 - Page 3 of 4 Packet Pg. 126 ITEM NO. 7 – General Questions from pre-bid and subsequent submittals • Yes, the level of containment described in detail in Section 09870 will be expected. “No cleaning/blasting debris, overspray or coating droplets shall escape to the atmosphere.” • Yes, the containment bonnet shall be required at all times (until such time painting in immediate area of bonnet brackets/supports is required at completion of project). • Dust collection unit shall be a minimum of 40,000 cfm and shall include HEPA filters that shall be new or certified clean. Dust collection shall be used during ALL blasting work. All details specified in 09870-3.4 M • Yes, there shall be, at Owner’s discretion, anniversary inspections throughout the five year extended warranty. The tanks may be drained (at the discretion of the Owner) for the initial inspections and will definitely be drained for the five year anniversary. Specifics are included in 09870-3.10 (pg. 09870-30&31) • Details that are available for Countryview Tank – Physical address is 139 Wildhorse Dr, Crestview, FL. Approximate height is 132.50’ to overflow. Constructed in 1987. Take note of small site surrounded by residential neighborhoods, swimming pools, etc. As noted in pre-bid, nearest neighbor objects when tank overflows and potable water encroaches on his property. • Bluewater Tank physical address is 4202 Hwy 20E, Niceville, FL RECEIPT OF THIS ADDENDUM SHALL BE ACKNOWLEDGED BY WRITING THIS ADDENDUM NO. AND DATE IN THE SPACE PROVIDED ON PAGE 00300-1 OF THE BID PROPOSAL. Beth Brant Beth Brant, P.E. - Polyengineering, Inc. Addendum No. 1 - Page 4 of 4 Packet Pg. 127  ADDENDUM NO. 2 TO: ALL BIDDERS PROJECT: Repair & Paint Countryview & BW Tanks (2014) BID DATE: FEBRUARY 5, 2014 OWNER: BOARD OF COUNTY COMMISSIONERS, OKALOOSA COUNTY, FLORIDA February 3, 2014 It was brought to our